Agenda for Overview and Scrutiny Task Group - Chorley Community Housing on Wednesday, 12th November 2008, 6.30 pm
Agenda and draft minutes
Overview and Scrutiny Task Group - Chorley Community Housing - Wednesday, 12th November 2008 6.30 pm
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Venue: Town Hall, Market Street, Chorley
Contact: Ruth Hawes
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Apologies for absence Minutes: |
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Declarations of Any Interests Members are reminded of their responsibility to declare any personal interest in respect of matters contained in this agenda. If the interest arises only as result of your membership of another public body or one to which you have been appointed by the Council then you only need to declare it if you intend to speak.
If the personal interest is a prejudicial interest, you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter. Minutes: No Members declared any interests in respect of items on the agenda. |
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To confirm as a correct record the minutes of the meeting of the Overview and Scrutiny Task Group - Chorley Community Housing held on 8 October 2008 (enclosed). Minutes: RESOLVED – That the minutes of the meeting of the Overview and Scrutiny Committee Task Group – Chorley Community Housing held on 8 October 2008 be confirmed as a correct record and signed by the Chair. |
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Public Questions Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will be asked to put their question(s) to the Panel. Each member of the public will be allowed to ask one supplementary question within his/her allocated 3 minutes. Minutes: No members of the public requested to speak at the meeting. |
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Update report on the delivery of 'tenants promises' The quarterly report from Chorley Community Housing on the delivery of 'tenants promises' will be sent to follow for consideration by Members. Minutes: The Group received and considered an update report on the delivery of tenants promises.
Members highlighted that the performance report needed to show the actual targets and raised concerns relating to the provision of additional affordable housing units.
It was noted that the progress would be monitored through the Overview and Scrutiny Committee.
RESOLVED – The update report be noted. |
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Collection and consideration of evidence from Members and their constituents Members of the Task Group will feed back any information submitted to them since the last meeting. Minutes:
These would be passed on to CCH for completion.
RESOLVED –The evidence from Members be noted. |
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Consideration of the draft final report Members will consider the draft final report to be presented to the Overview and Scrutiny Committee in December. Minutes: The Chair introduced the draft final report and invited comments from Members.
It was agreed to make the body of the report stronger on areas where further comments have been made and several additional recommendations were made.
Councillor Harold Heaton left the meeting at 7.20pm
The Chair advised that the report would be presented to Overview and Scrutiny Committee in December and that an updated version of the report would be forwarded to Members of the Group before this.
RESOLVED – The following recommendations be made to the Overview and Scrutiny Committee: 1. The format of the report monitoring progress on all six promises made to tenants should be amended to include the targets, achievement against the target, sufficiently detailed evidence to support this and actions to be taken where the target has not been met. Perhaps short, medium and long term targets could be identified. Any tenant perception and satisfaction surveys should be included with this report. 2. Review progress in six months to ensure that the recent restructuring has bedded in. 3. It is noted that the provision of additional affordable homes is a key issue and progress on this should be monitored closely. 4. The report monitoring progress on all six promises made to tenants should be presented to the Executive Cabinet every six months by the Council’s contract management officer in addition to the performance of key partnerships report. 5. That an updated list of contact details for Chorley Community Housing staff be sent to Customer Services at the Council every six months. Other information relevant to Councillors be sent to Democratic Services at the Council, e.g. refurbishment projects being delayed or new initiatives. 6. The reporting and monitoring systems between Chorley Community Housing and Lancashire County Council should be strengthened, in particular requests for work on the highways. 7. Contractors undertaking work on behalf of Chorley Community Housing should carry an ID badge at all times in line with the approach taken by Chorley Community Housing staff and have an increased level of supervision. 8. Contractors should provide tenants with information to enable tenants to contact them throughout the course of work being undertaken on their property. 9. To collect and monitor tenant satisfaction before, during and after work is undertaken on their property. 10. To secure an updated service level agreement with Chorley Community Housing for the provision of streetscene services. 11. It is recognised that strong residents associations supports a cohesive society and the Council and Chorley Community Housing need to work together towards this. Councillors with social housing in their ward are encouraged to participate in and support residents associations and be in contact with the social housing provider. 12. To reinforce the importance of the Development Control Committee in focussing Section 106 agreements on rented houses rather than shared ownership.
Financial Implications: There are no financial implications for Chorley Council to implement any of the recommendations made. |