Decision details

The Executive Member (Customer, Streetscene and Environment), Councillor Adrian Lowe, presented the confidential report of the Director of Customer and Digital. 

The report requested approval for the supply of household wheeled bins under an exclusive supply contract for a period of 3 years.

Resolved (unanimously)

To approve the procurement of wheeled bins under a 3-year supply contract.

Reasons for recommendations

1.         The fixed unit price offered currently represents best value compared to the market rates and will likely remain so for the exclusivity period.

2.         This fixed rate achieves savings compared to what is currently being paid to suppliers.  The rate will be under review each time an order is placed to ensure continuous best value.

3.         The offer is under unique circumstances and is a conclusion to protracted negotiations for a warranty claim settlement.

Other options considered and rejected

1.         To run a full procurement exercise for a 3-year supply contract would not achieve a similar level of cost savings.

2.         To not enter the agreement would result in the abandonment of the warranty settlement claim and leave the council in a position where previous costs cannot be recovered without formal legal proceedings, which would present significant risk and cost implications.