Decision details

Councillor Adrian Lowe, Executive Member for Customer, Environment and Streetscene, presented the confidential report of the Director of Customer and Digital which sought approval to carry out a direct award to the incumbent supplier, or via an established framework for the renewal of the Microsoft Enterprise Agreement due 1 April 2025.

Resolved:

To approve the direct award for the renewal of the Microsoft Enterprise Agreement to the incumbent supplier, or via an established framework.

Reasons for recommendations:

1.    It is proposed to use the following hierarchy to determine the most suitable procurement route:

a)    Where the incumbent supplier is able to continue to provide the functionality needed and the correct commercial offer, the contract will be awarded to the incumbent supplier via a framework, via a Direct Award on a suitable framework, or where this is not possible, via a waiver.

b)    If Government Digital Services (GDS) platform offers a suitable solution, the GDS platform will be procured via a Direct Award on a suitable framework or where this is not possible, via a waiver.

2.    As recommended by the Procurement team, the framework to be used is the NHS SBS Framework. The current incumbent, Phoenix Software Limited are registered on this framework

Other options considered and rejected:

1.    There is an opportunity to carry out a tender exercise for the contract with the assistance of the Procurement Team.

2.    Indicative quotes are being sought from other resellers however at this point, the current incumbent is delivering the lowest price for the equivalent licencing provision.

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