Decision details

Approval to Procure Grounds Maintenance Plant & Equipment

Decision Maker: Executive Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director (Customer & Digital) which seeks approval for the procurement of grounds maintenance equipment at the most economically advantageous option for the council.



1.    To approve the procurement of four mowers. Tenders will be evaluated to establish the most economically advantageous tender based on 75% cost, 25% quality.

2.    That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.


Reasons for Recommendation(s):

Under the council’s contract procedure rules approval by the Executive Cabinet of contract award procedures and evaluation criteria for tenders greater than £100,000 in value is required.


Alternative Options Considered and Rejected:


1.    To extend the current lease arrangements during 2020/21, likely to cause additional costs for maintenance and repair and issues with reliability.

2.    To not agree the contract award procedure would fail to comply with the Council’s Procurement rules.

Report author: Barbara Charnock

Publication date: 21/10/2019

Date of decision: 17/10/2019

Decided at meeting: 17/10/2019 - Executive Cabinet

Effective from: 25/10/2019

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