Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director (Customer & Digital) which seeks approval for the procurement of grounds maintenance equipment at the most economically advantageous option for the council.

Decision:

1.    To approve the procurement of four mowers. Tenders will be evaluated to establish the most economically advantageous tender based on 75% cost, 25% quality.

2.    That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.

Reasons for Recommendation(s):

Under the council’s contract procedure rules approval by the Executive Cabinet of contract award procedures and evaluation criteria for tenders greater than £100,000 in value is required.

Alternative Options Considered and Rejected:

1.    To extend the current lease arrangements during 2020/21, likely to cause additional costs for maintenance and repair and issues with reliability.

2.    To not agree the contract award procedure would fail to comply with the Council’s Procurement rules.