Issue - meetings

To receive and consider the report of the Director of Finance.

1.    That Members agree to the procurement with South Ribble Council and Blackburn with Darwen Council, being a collaborative exercise.

2.    To delegate authority to the Executive Member (Resources) to agree the route to contract (eg full tender, framework) and to agree the scoring methodology and scoring matrix.

Councillor Peter Wilson, Executive Member for Resources presented the report of the Director of Finance which sought approval to undertake a procurement exercise with South Ribble Borough Council and Blackburn with Darwen Council for the renewal of the property valuation services.

The current contract was due to expire December 2024, and a new, long term agreement would create more interest and competition in the procurement exercise which would lead to preferential pricing. The tender exercise would be undertaken in compliance with Contract Procedure Rules and Procurement Guidance. Considering the annual cost of the valuations across the three councils, the multi year contract would be a high value procurement.

Decision:

1.         That Members agree to the procurement with South Ribble Council and Blackburn with Darwen Council, being a collaborative exercise.

2.         To delegate authority to the Executive Member (Resources) to agree the route to contract (eg full tender, framework) and to agree the scoring methodology and scoring matrix.

Reasons for recommendations

The procurement will result in a separate contract for each council’s valuation requirement, however running the procurement process together will create efficiencies in officer time and cost.

Other options considered and rejected

Tendering for this procurement without the benefit of the joint exercise would lead to additional officer resource to deliver the tender, for the same or less competitive results.