Issue - items at meetings - Consultant Procurement
Issue - meetings
Consultant Procurement
Meeting: 13/12/2018 - Executive Cabinet (Item 77)
77 Approval for the Procurement of Consultants to Secure an Outline Planning Consent for the Shady Lane Site
To consider and receive the report of the Director (Business, Development and Growth).
Additional documents:
- Restricted enclosure 3 , View reasons restricted (77/2)
Decision:
1. Agree that in order to promote the redevelopment of the Shady Lane site, a deliverable outline planning consent should be secured.
2. Agree that specialist consultants should be engaged to carry out services including but not limited to master-planning, planning and highways advice in order to prepare an outline planning submission. Other services required include ecological advice and site investigations.
3. Agree that Homes England Multi-Disciplinary Panel should be used to procure the specialist services as outlined in this report.
4. Agree that submissions will be evaluated on a 50% quality/50% price matrix. Bids will be assessed on the basis outlined in paragraphs 40 and 41 of this report.
5. That the contract award be delegated to the Executive Member (Resources).
6. That the contract award be exempted from call-in in order to ensure that the contract is entered into prior to the expiry of the current Multi-Disciplinary Panel.
Minutes:
Councillor Alistair Bradley, Executive Member (Economic Development and Public Service Reform) presented the confidential report of the Director (Business Development and Growth), which seeks approval for the procurement approach including the award procedure, evaluation methodology and criteria for the engagement of consultants for securing a deliverable outline planning consent for the Shady Lane site.
Decision:
1. Agree that in order to promote the redevelopment of the Shady Lane site, a deliverable outline planning consent should be secured.
2. Agree that specialist consultants should be engaged to carry out services including but not limited to master-planning, planning and highways advice in order to prepare an outline planning submission. Other services required include ecological advice and site investigations.
3. Agree that Homes England Multi-Disciplinary Panel should be used to procure the specialist services as outlined in the report.
4. Agree that submissions will be evaluated on a 50% quality/50% price matrix. Bids will be assessed on the basis outlined in paragraphs 40 and 41 of the report.
5. That the contract award be delegated to the Executive Member (Resources).
6. That the contract award be exempted from call-in in order to ensure that the contract is entered into prior to the expiry of the current Multi-Disciplinary Panel.
Reasons for Recommendation(s):
The need to progress with the development of the site in a coherent and timely manner underpins the approach articulated in the report.
The Council’s Contract Procedure Rules stipulate that Executive Cabinet approval is required for contracts over £100,000.
Alternative options considered and rejected:
The Council could decide to maintain the current agricultural status of the land and not realise its development potential. Given that a) the site forms part of a much wider redevelopment and b) the latest ONS household projections show Chorley needing to deliver nearly 10,000 new homes over 23 years (about 440 p.a. or 8,900 over 20 years), it is recommended that this site is brought forward for redevelopment. Given the complexities associated with redeveloping the site, the engagement of specialist consultants is required.
Officers are obliged to adhere to the Council’s Contract Procedure Rules and this includes securing Executive Cabinet approval for contracts over a value of £100,000.