Approval to Procure Grounds Maintenance Plant & Equipment
To consider and receive the report of the Director (Customer and Digital).
Decision:
1. To approve the procurement of four mowers. Tenders will be evaluated to establish the most economically advantageous tender based on 75% cost, 25% quality.
2. That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.
Minutes:
Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director (Customer & Digital) which seeks approval for the procurement of grounds maintenance equipment at the most economically advantageous option for the council.
Decision:
1. To approve the procurement of four mowers. Tenders will be evaluated to establish the most economically advantageous tender based on 75% cost, 25% quality.
2. That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.
Reasons for Recommendation(s):
Under the council’s contract procedure rules approval by the Executive Cabinet of contract award procedures and evaluation criteria for tenders greater than £100,000 in value is required.
Alternative Options Considered and Rejected:
1. To extend the current lease arrangements during 2020/21, likely to cause additional costs for maintenance and repair and issues with reliability.
2. To not agree the contract award procedure would fail to comply with the Council’s Procurement rules.