Issue - meetings

To receive and consider the report of the Director of Customer and Digital (enclosed.

1.    To approve the contract award procedure of an open invitation to tender advertised on the Council’s procurement website, Chest. Tenders will be evaluated to establish the most economically advantageous tender based on 85% cost, 15% quality.

2.    To delegate to the Executive Member for Resources authority to approve the award of the contract to the winning bidder based upon the evaluation criteria.

Councillor Peter Wilson, Executive Member (Resources) presented a report of the Director of Customer and Digital which seeks approval for the contract award procedure and evaluation criteria for the two-year contract to undertake trade waste collections from Council buildings.

The Council as a business has a duty of care to ensure any waste it produces is collected and disposed of correctly. This includes waste from its offices, community centres, leisure centres, Chorley Markets and Market Walk shopping centre. The current contract will end on 31March 2021 and new arrangements need to be put in place.

Evaluation of the tender will be on an 85% cost and 15% quality ratio. This is a routine procurement, so this ratio is considered reasonable. To support the council’s green agenda, the evaluation criteria for the quality element will include a request for bidders to demonstrate how they achieve efficiencies and minimise carbon emissions in their fleet operations.

Members supported the proposals, in particular the consideration of the green agenda.

Decision:

1.    To approve the contract award procedure of an open invitation to tender advertised on the Council’s procurement website, Chest. Tenders will be evaluated to establish the most economically advantageous tender based on 85% cost, 15% quality.

2.    To delegate to the Executive Member for Resources authority to approve the award of the contract to the winning bidder based upon the evaluation criteria.

Reasons for recommendation(s):

Under the Council’s Contract Procedure Rules approval by the Executive Cabinet for contract award for tenders greater than £100,000 is required.

Alternative options considered and rejected:

To not agree contract award procedure would fail to comply with the Council’s Procurement rules.