64 Approval to Procure Replacement Small Vans
To receive and consider the report of the Director of Customer and Digital.
Decision:
1. Approval to enter a further competition exercise using Crown Commercial Services (CCS) or equivalent framework provider to lease seven electric vehicles.
2. That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.
Minutes:
Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director of Customer and Digital which seeks approval for the procurement of seven electric small vans to replace the current fleet of three electric and five diesel powered vans.
Decision:
1. Approval to enter a further competition exercise using Crown Commercial Services (CCS) or equivalent framework provider to lease seven electric vehicles.
2. That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.
Reasons for recommendation(s):
1. The council supports the green agenda and clean air ambitions, and this seems the ideal time and opportunity to move to electric powered vehicles for the most appropriate section of the fleet.
2. Leasing the vehicles inclusive of repair and maintenance costs will offer cost certainty to the council for the next four years.
3. Under the council’s contract procedure rules approval by the Executive Cabinet of contract award procedures and evaluation criteria for tenders greater than £100,000 in value is required.
Alternative options considered and rejected:
1. To outright purchase the vans and pay ongoing costs for maintenance and repair.
2. To direct award a contract which would not offer the potential savings of further competition.
3. To renew the fleet with non-electric or hybrid vehicles which would not support the green agenda and clean air ambitions of the council.