95 Approval of Tender Evaluation Criteria for Security & Concierge Services
To receive and consider the report of the Director of Commercial Services.
Decision:
1. To approve the contract award procedure of an Open Tender process through Find a Tender procurement as compliant with the Public Contract Regulations. The evaluation criteria used to establish the most appropriate supplier and economically advantageous contract will be 15% Social Value, 35% cost and 50% quality.
2. To approve the recommendation for the final contract to be awarded by the Executive Member (Resources) by means of an Executive Member Decision.
3. To approve the extension of the existing contracts for Sector, Exclusec and New Concept security services until 30th September 2022.
Minutes:
On Behalf of Councillor Peter Wilson, Executive Member (Resources), Councillor Alistair Bradley, Executive Member (Economic Development and Public Service Reform), presented the confidential report of the Director of Commercial Services which provides details of the procurement exercise being undertaken to bring the contracts for the delivery of the concierge and security services across council operated assets into one, including the evaluation criteria and weightings which will be used to award the contract.
Decision:
1. To approve the contract award procedure of an Open Tender process through Find a Tender procurement as compliant with the Public Contract Regulations. The evaluation criteria used to establish the most appropriate supplier and economically advantageous contract will be 15% Social Value, 35% cost and 50% quality.
2. To approve the recommendation for the final contract to be awarded by the Executive Member (Resources) by means of an Executive Member Decision.
3. To approve the extension of the existing contracts for Sector, Exclusec and New Concept security services until 30th September 2022.
Reasons for recommendations:
1. Under the Council’s Contract Procedure Rules approval by the Executive Cabinet for the contract award procedure including the evaluation criteria and weightings is required for procurements with a total contract value above £100,000. Where this is obtained approval for the subsequent contract award decision can be made by EMD.
2. In order to have sufficient time to use the Find a Tender procurement process, due to the overall value of a combined contract, the existing contracts which currently expire 31st March 2022 need to be extended in order to ensure continuity of service until the new supplier is in place.
Other options considered and rejected:
The option to extend the current individual contracts with Sector, Exclusec and New Concept Security Services by further multiple years would not have complied with the Councils procurement rules. A waiver of CPR’s is still required for the short-term extension.