Agenda, decisions and minutes

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Venue: Council Chamber, Town Hall, Chorley, and YouTube

Contact: Nina Neisser  Email: nina.neisser@chorley.gov.uk

Items
No. Item

21.EC.66

Minutes of meeting Thursday, 11 November 2021 of Executive Cabinet pdf icon PDF 229 KB

Minutes:

Decision: That the minutes of the Executive Cabinet meeting held on 11 November 2021 be confirmed as a correct record for signature by the Executive Leader.

21.EC.67

Declarations of Any Interests

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

 

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

Minutes:

There were no declarations of interest.

21.EC.68

Public Questions

Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will have three minutes to put their question(s) to the respective Executive Member(s).  Each member of the public will be allowed to ask one short supplementary question. 

Minutes:

There were no public questions.

21.EC.69

Exclusion of the Public and Press

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

Minutes:

Decision: To exclude the press and public for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 Schedule 12A to the Local Government Act 1972.

21.EC.70

Bengal Street Feasibility Update

To receive and consider the report of the Director of Commercial Services.

Decision:

1.    To acknowledge that a commitment to spend the awarded Brownfield Land Release funds needs to be made by the end of March 2022, therefore a report will be taken to Council on 25 January 2022 to approve these funds.

2.    To acknowledge that the masterplan options and financial modelling for the development of the Bengal Street and National Grid sites are being updated. A report presenting the options will be taken to Informal Cabinet on 10 January 2022 and Executive Cabinet on 20 January 2022.

Minutes:

Councillor Alistair Bradley, Executive Member (Economic Development and Public Service Reform), presented the confidential report of the Director of Commercial Services which updates Members as to the progress of the potential development of the Bengal Street site.

 

Decision:

1.    To acknowledge that a commitment to spend the awarded Brownfield Land Release funds needs to be made by the end of March 2022, therefore a report will be taken to Council on 25 January 2022 to approve these funds.

2.    To acknowledge that the masterplan options and financial modelling for the development of the Bengal Street and National Grid sites are being updated. A report presenting the options will be taken to Informal Cabinet on 10 January 2022 and Executive Cabinet on 20 January 2022.

 

Reasons for recommendation(s):

1.    To mitigate risk regards to Brownfield Land Release Funding.

2.    To progress and bring forward the Bengal Street site for development.

 

Alternative options considered and rejected:

Not applicable.

21.EC.71

Approval for the Contract Award Procedure and Evaluation Criteria for ICT Hardware and Software

To receive and consider the report of the Director of Customer and Digital.

Decision:

1.    To approve the contract award procedure for a number of joint procurements with South Ribble Council outlined at Appendix 1 for software, hardware and support services.

2.    To approve carrying out appropriate tender exercises via the councils’ e-procurement portal (The Chest) or alternatively the use of existing procurement frameworks such as Crown Commercial Services or similar.

3.    To approve the evaluation criteria of 80% cost and 20% quality.

4.    To waive the requirement to use the Social Value Portal.

5.    That the decision to award is delegated to the Executive Member of Resources.

Minutes:

Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director of Customer and Digital which informs Members of the proposed shared procurement for ICT hardware, software and support and seeks agreement to the sharing of costs and assessment criteria.

 

Decision:

1.    To approve the contract award procedure for a number of joint procurements with South Ribble Council outlined at Appendix 1 for software, hardware and support services.

2.    To approve carrying out appropriate tender exercises via the councils’ e-procurement portal (The Chest) or alternatively the use of existing procurement frameworks such as Crown Commercial Services or similar.

3.    To approve the evaluation criteria of 80% cost and 20% quality.

4.    To waive the requirement to use the Social Value Portal.

5.    That the decision to award is delegated to the Executive Member of Resources.

 

Reasons for recommendation(s):

By jointly procuring these contracts it ensures alignment of software and hardware across both Authorities supporting Shared Services.

 

Alternative options considered and rejected:

Each Council could procure software independently, but this would make it very difficult to align software or services in future.

21.EC.72

Any urgent business previously agreed with the Chair