Decision: That Councillor Alistair Bradley be appointed as Chair for the meeting.

The Chair welcomed everyone to the meeting.

Decision: That the minutes of the meeting held on 4 June 2019 be confirmed as a correct record.

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

If you have a pecuniary interest you must withdraw from the meeting. Normally you

should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

There were no declarations of any interests received.

Report of the Central Lancashire Planning Policy Officers (enclosed).

Carolyn Williams, Central Lancashire Local Plan Co-Ordinator, presented the report which provided Member with an update on the Central Lancashire Local Plan Review.

The next key milestone in the Local Plan programme was the Issues and Options consultation planned for Autumn 2019. The programme had slipped as a result of the time taken to undertake the first iteration of the SHELAA and it was therefore proposed that a revised Local Development Scheme (LDS) be prepared and brought to the next JAC meeting in October for endorsement.

It was likely that the forecasted date for adoption of the new Central Lancashire Local Plan in Summer 2022, would also slip back. This would therefore be reviewed and a new programme would be presented to the next JAC meeting.

Iceni Projects Consultancy had been commissioned to undertake an additional housing study which would provide the necessary housing need analysis by the new NPPF and would also provide a robust evidence for an appropriate distribution of housing across the three authorities. The final report would be presented at the next JAC meeting.

JBA Consulting were also undertaking the update to the Level 1 Strategic Flood Risk Assessment (SFRA) for Central Lancashire. Progress had been slower than anticipated due to issues with communication from Lancashire County Council (LCC), and some of the information provided by LCC was in an unusable format. The consultants would be assessing what further work was required to be able to use it. It had been agreed that LCC would fund any additional costs for this work.

Other issues discussed and detailed in the report related to the following;

·         Integrated Assessment Scoping Report

·         Open Space Recreation Sports Assessment (OSSRA)

·         Transport

·         Greenbelt Assessment

·         Call for Sites

Following discussion, it was agreed that any information issued to the public be explained clearly and previous forms would be updated and simplified for public use.

Decision: That the report be noted.

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraphs 1 of Part 1 of Schedule 12A to the Local Government Act 1972.

By Virtue of Paragraph 1: Information relating to any individual.

Condition:

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

Decision: To exclude the press and public for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 1 of Part 1 Schedule 12a of the Local Government Act 1972.

Report of the Central Lancashire Planning Policy Officers (enclosed).

The Committee received the confidential report outlining the draft Issues and Options Consultation paper, and details of the approval process which included presentation to the three Executive Cabinets of Preston, Chorley and South Ribble.

Due to the date of the Executive Cabinet Meeting in Preston and taking into account the call-in period, the committee were advised that the consultation would now run from Monday, 18 November 2019 to Friday, 14 February 2020.

‘Citizenspace’, an online consultation portal, would be used to undertake the consultation, although hard copy responses would also be accepted. Online responses would be encouraged via drop-in sessions with technology available. A detailed programme of consultation would be issued to help those completing the consultation.

Officers proposed the use of a Developer Forum for developers, land owners, RPs and planning agents to hear about the new Local Plan as it emerges and provide input. These were common practice for councils engaging in the development of a new Local Plan. Expressions of interest had been sought from stakeholders on the mailing list and at the time of the meeting there was approximately 50 interested in participating in the forum.

Decision:

1.    To endorse the draft Issues and Options Paper

2.    To agree that the proposed Issues and Options Consultation Paper be presented to the three Cabinets at Preston, Chorley and South Ribble for approval.

3.    To endorse the approach to the Issues and Options Consultation including the timescales and communication and engagement methods, including the Developer Forum.

A presentation/demonstration will be delivered at the meeting.

The committee received a demonstration of Citizenspace, the online consultation portal to be used for the Issues and Options consultation.

Members discussed the portal and asked for further clarity on timescales including the presentation of final sites suitable for development at the preferred options stage.

Members thanked Officers for all of their work in developing this online consultation portal. Officers agreed to amend any changes as suggested by Members and provide a demonstration of the updated changes at the next JAC meeting.

Decision: That the demonstration be noted.

As agreed at the previous meeting, the Chair requested a regular update report on the impact of City Deal. It was agreed that a report would be included on the agenda for the next JAC meeting. In the meantime, dashboards for the City Deal could be circulated to Members.

The next meeting of the Central Lancashire Strategic Planning Joint Advisory Committee will be held at Preston City Council on Monday, 28 October 2019 at 6.30pm.

The next meeting of the Joint Advisory Committee will be held at Preston City Council on Monday, 28 October 2019 at 6.30pm..