Agenda and minutes

The Chair invited Members to observe a minute’s silence in memory of Councillor Colin Clark who had sadly passed away. 

Decision (unanimous) that the minutes of the Shared Services Joint Committee held on 13 January 2021 be noted as a correct record.

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

There were no declarations of interests received.

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraphs 1, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972.

By Virtue of Paragraph 1: Information relating to any individual.

Condition:

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

By Virtue of Paragraph 4: Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under the authority.

Condition:

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

There were no declarations of interests received.

To receive and consider the report of the Deputy Chief Executive. 

Shared Services Lead - Transformation and Partnerships, Vicky Willett, presented the confidential report of the Deputy Chief Executive which provides an update on the development of the single shared leadership team and interim changes.

Members noted the update and supported the progress.

Decision (unanimously)

1.         That the progress is noted.

2.         That the Committee agrees to sharing the Health and Safety Service across the two councils.

To receive and consider the report of the Deputy Chief Executive. 

The Director of Customer and Digital, Asim Khan, presented his confidential report which outlines the background, approach and findings of the ICT service review for Chorley and South Ribble Councils, setting out recommendations for an initial management restructure and service development plan.

Members supported the proposals and noted future proposals regarding flexible and home working will be brought to a future meeting.  Members requested sight of consultation responses from affected staff. 

Decision (unanimously) That the Shared Services Joint Committee endorse the following for consultation with staff and Unison prior to proposals being presented to Executive Cabinets.

a) the proposed shared ICT service management restructure.

b) the development of the shared service as set out in the service development plan.

c) the principles for:

i. creating a single operating model

ii. implementing a staged restructure

iii. centralising the management of line of business applications- where appropriate, roles across the councils where systems administration is identified as a large proportion of the duties of the post should be considered during the service restructure (stage 1b) to sit within the ICT service along with relevant budgets.

iv. reviewing office services

v. aligning systems