Agenda and draft minutes

The Chair welcomed everyone to the meeting.

Apologies for absence were submitted on behalf of Councillor Paul Leadbetter (Chorley Council), Councillor Tony Martin (Lancashire County Council), Sakthi Karunanithi (Lancashire County Council), Carole Spencer (Lancashire Teaching Hospitals NHS Trust), Sue Moore (Lancashire Care NHS Foundation Trust) and Sharon Riding (Department of Work and Pensions).

To confirm the minutes of the Chorley Public Service Reform Board held on 10^th February 2015 as a correct record.

RESOLVED: That the minutes of the Chorley Public Service Reform Board held on 10 February be confirmed as a correct record.

There were no matters arising.

To provide the Board with a progress update for the three work streams for 2014/15

Hayley Hughes provided an update on the three work streams.

To provide the Board with an update of progress to date on the sharing of intelligence amongst partners, including a summary of the first Integrated Action Group meeting and Information Sharing Agreement.

The working group have now completed the work, and signed the Information Sharing Agreement (CCG have agreed to sign).

The Integrated Action Team has now met and will meet on a monthly basis assigning lead professionals to cases, and will report findings from the group to the Chorley Public Service Reform Board in six months time.

To provide the Board with an update of progress to date regarding the review of physical assets held by public sector partners.

This workstream is now complete and a combined register of assets is now in place.  It was agreed that future opportunities would form the basis of an ongoing discussion.

To provide the board with an overview of the work involved in this workstream, including a summary of the working group meeting outcomes looking at the pilot group of 'frail elderly people'.

The working group met to establish the services that are currently commissioned and to identify any gaps. Due to the level of commissions across organisations, it was agreed to look at the pilot group of ‘frail elderly people’.  The recommendation was to have a joint commission with a pooled budget, and consideration of potential commissions included a befriending service, holistic dementia support and holistic alcohol support.  This would now be taken forward into the next work programme.

To provide an overview on the work being undertaken to provide anonymised data and trend analysis to support work plans for 2015/16.

Hayley Hughes introduced the draft Chorley Public Service Reform dashboard.  The Board were asked to look at the dashboard and provide feedback on the relevance of the information, or to provide any alternative information that is available.  It was agreed that the dashboard would form the basis of a more in depth discussion at the next meeting.

RESOLVED: That the Board would provide any feedback to Sarah / Hayley

To provide the Board with details of draft recommendations and emerging findings from Chorley's Commission on the future of public services, which was held on 4 and 5 March 2015.

Steven Broomhead and Peter Wilding from the Chorley Commission were in attendance. Steven provided the Board with a presentation about the Commission which took place on 4 and 5 March.  The Commission panel were drawn from a range of backgrounds. Twenty two responses to the call for evidence were received, and seventeen individuals and organisations took part in the evidence gathering sessions. 

There were various key messages that arose from the Commission, following which recommendations were made by the Commission members and a full report will be published in May.

Leaders of all partner organisations have been contacted by the Leader of Chorley Council to arrange to meet and discuss the findings of the Commission.

RESOLVED: That all Board members would ensure that their organisation engage and arrange to meet with Chorley Council.

Following on from the Away Day held in February, and the draft recommendations of the Commission, this item will focus on changes the Board may wish to make to improve their effectiveness, considering governance arrangements, commitment and future work plans.

Sarah James updated the Board on the outcomes from the Away Day held in February. 

Reflecting on the current performance of the Chorley Public Service Reform Board within the context of recommendations for change from both the Board itself and the outcome of the Commission, options for change that could be made to improve the performance and productivity of the Board were presented.

There are a number of common principles;

The need to strengthen and empower partnership working; this includes decision making, right representation and accountability.

The focus of any future work programmes

Ensuring organisational commitment as to the scope of the Board

The Board were asked to consider the vision, work plan and the future of the Public Service Reform Board, giving due consideration to the issues raised in the report within their organisations.

LCFT agreed that they are committed and that they agree with the new vision and work plan, support from Lancashire Fire and Rescue was also given at the meeting.

RESOLVED:  That partners would give due consideration to the issues raised in the report within their organisations in advance of the meeting on 16 June.  Feedback and agreement to be provided to Sarah / Hayley prior to the next meeting.