Agenda and decisions

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Venue: The Lancastrian, Town Hall, Chorley and Microssoft Teams

Contact: Ruth Rimmington  Email: ruth.rimmington@chorley.gov.uk

Note: Telephone +44 20 3321 5257 Conference ID: 792 039 37# 

Items
No. Item

1.

Minutes of meeting Thursday, 18 June 2020 of Executive Cabinet pdf icon PDF 218 KB

2.

Declarations of Any Interests

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

 

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

3.

Public Questions

Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will have three minutes to put their question(s) to the respective Executive Member(s).  Each member of the public will be allowed to ask one short supplementary question. 

4.

Infrastructure Funding Statement and Allocation of Community Infrastructure Levy Funds pdf icon PDF 188 KB

To receive and consider the report of the Deputy Chief Executive.

Decision:

1.         To approve the undertaking of a consultation process regarding the schemes on the IFS and allocation of strategic CIL funds.

2.         To approve that the decision to update the Infrastructure Funding Statement and the allocation of main CIL monies following the consultation, is delegated to the Executive Member for Economic Development and Public Sector Reform.

5.

Provisional Revenue and Capital Outturn 2019/20 pdf icon PDF 424 KB

To receive and consider the report of the Chief Finance Officer.

Additional documents:

Decision:

1.         Note the full year forecast position for the 2019/20 revenue budget and capital investment programme.

2.         Note the slippage requests outlined in Appendix 2 of the report to finance expenditure on specific items or projects in 2020/21.

3.         Approval for the contribution of £63k from in-year revenue underspends to the Change Management Reserve to finance one-off redundancy and pension strain costs arising from transformation and shared service strategies.  This will bring the reserve to £250k.

4.         Approval for the contribution of £100k from in-year revenue underspends to fund the revenue implications of future planning appeals. This will bring the reserve to £100k.

5.         Approval for the contribution of £100k from in-year revenue underspends to fund crucial works to the council’s CCTV operations centre.

6.         Approval for the contribution of £203k from in-year revenue underspends to increase the business rates retention reserve.

7.         Note the 2019/20 outturn position on the Council's reserves outlined in Appendix 4.

8.         Note the impact of the final capital expenditure outturn and the re-phasing of capital budgets to 2020/21 and approve the adjustments to the capital programme outlined in paragraph 61.

9.         Request Council approval of the financing of the 2019/20 capital programme to maximise the use of funding resources available to the Council.

6.

Quarter One Performance Report 2020/21 pdf icon PDF 488 KB

To receive and consider the report of the Deputy Chief Executive.

Decision:

That the report be noted.

7.

Waste collection round changes pdf icon PDF 192 KB

To receive and consider the report of the Director of Customer and Digital.

Additional documents:

Decision:

To approve the approach and changes to waste collection rounds from September 2020.

8.

Exclusion of the Public and Press

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

Decision:

To exclude the public and press.

9.

Review of Procurement Route for Alker Lane

To consider and receive the report of the Director of Commercial Services.

Decision:

1.         To note the proposed masterplan option for the Alker Lane site.

2.         To note the possible masterplan options for the wider Strawberry Fields site.

3.         To progress with the submission of a planning application for the Alker Lane site based on the proposed option.

4.         To progress with the procurement of Quantity Surveyor/Project Manager services for the development of the Alker Lane site.

5.         To progress with the procurement of a Contractor using an appropriate framework.

6.         To continue dialogue with neighbours regarding the development of the entire site and to explore opportunities for synergy between the two sites.

7.         To note the possible Lancashire Environment Partnership (LEP) grant funding available for the development.

8.         To delegate the Project Manager and Quantity Surveyor contract award to Executive Member (Resources).

9.         To delegate the Contractor appointment contract award to Executive Member (Resources).

10.      To delegate the signing of the potential funding agreement with MHCLG to Executive Member (Resources).

11.      To commence actively marketing the site supported by the in-house business engagement team, including installation of signage at the site.

10.

Stagecoach Bus Depot Demolition

To receive and consider the report of the Director of Commercial Services.

Decision:

To approve the delegation of Contract Award to Executive Member (Resources).

11.

Tatton Procurement

To receive and consider the report of the Director of Commercial Services.

Decision:

1.         To approve a 2-stage procurement route for the selection of a Principal Contractor for the Tatton Regeneration scheme.

2.         To approve an evaluation criteria based on 50% cost and 50% quality.

12.

Approval for the terms of the lease for Whittle surgery, site of 239 Preston Road, Whittle le Woods

To receive and consider the report of the Director of Commercial Services.

Decision:

1.         The terms reported are agreed to enable the drafting of Lease.

2.         Authority be granted to instruct the Director of Governance to draft the Lease.

13.

Any urgent business previously agreed with the Chair

13a

Proposed procurement arrangements for the supply, installation, servicing and maintenance of stairlifts and lifting equipment funded by Disabled Facilities Grant (DFG)

The Chair has accepted this urgent item of business dues to reasons of special circumstances. 

 

Executive Cabinet is requested to consider recommendation 7: That approval for the contract award decision is to be delegated to the Executive Member (Homes and Housing) once a preferred supplier has been identified using NHC’s ‘Further Competition Tender’ facility.

Decision:

To endorse the recommendations made within the Executive Member Decision in May:

1.         That the Council undertakes a collaborative joint procurement exercise for the above via the Northern Housing Consortium Framework (NHC) for a contract period of 5 years with the option to extend for a further two years. Whilst this will be a collaborative procurement exercise to achieve maximum advantage of combined volume, each authority will complete their own individual contract with the preferred provider at award stage.

2.         That the evaluation criteria outlined within this report of 60% quality weighting and a 40% pricing weighting are used.

3.         That South Ribble Borough Council undertake the role of lead body for the procurement in accordance with Contract Procedure Rule 32.3.

4.         That approval for the contract award decision is to be delegated to the Executive Member (Homes and Housing) once a preferred supplier has been identified using NHC’s ‘Further Competition Tender’ facility.

13b

Local Government Reorganisation

The Chair has accepted this urgent item of business dues to reasons of special circumstances. 

Decision:

To note the discussions.