Agenda, decisions and minutes

Decision: That the minutes of the Executive Cabinet meeting held on 10 November 2022 be confirmed as a correct record for signature by the Executive Leader.

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

There were no declarations of any interests.

Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will have three minutes to put their question(s) to the respective Executive Member(s).  Each member of the public will be allowed to ask one short supplementary question. 

There were no public questions.

To receive and consider the report of the Director of Customer and Digital.

1.    To approve the contract award procedure of an open invitation to tender advertised on the Council’s procurement website, Chest. Tenders will be evaluated to establish the most economically advantageous tender based on 70% cost, 15% quality and 15% social value.

2.    To delegate to the Executive Member for Resources authority to approve the award of the contract to the winning bidder based upon the evaluation criteria.

Councillor Peter Wilson, Executive Member (Resources) presented the report of the Director of Customer and Digital which seeks approval for the contract award procedure and evaluation criteria for the two-year contract to undertake trade waste collections from Council buildings and markets.

The Council as a business has a duty of care to ensure any waste it produces is collected and disposed of correctly. This includes waste from its offices, community centres, Chorley Markets and Market Walk shopping centre. The three leisure centres along with the new Westway sports site are now operated by Chorley Leisure, will be included in the contract specification but service costs for these sites will be recharged to Chorley Leisure.

Members noted that the current contract will end on 31 March 2023 and new arrangements need to be put in place. The tender period for the new contract is for two years to start on 1 April 2023 to 31 March 2025. The estimate of the total contract value over two years is around £150,000. Evaluation of the tender will be on an 70% cost, 15% quality, 15% social value ratio.

Decision:

1.    To approve the contract award procedure of an open invitation to tender advertised on the Council’s procurement website, Chest. Tenders will be evaluated to establish the most economically advantageous tender based on 70% cost, 15% quality and 15% social value.

2.    To delegate to the Executive Member for Resources authority to approve the award of the contract to the winning bidder based upon the evaluation criteria.

Reasons for recommendations:

Under the Council’s Contract Procedure Rules approval by the Executive Cabinet for contract award for tenders greater than £100,000 is required.

Other options considered and rejected:

To not agree contract award procedure would fail to comply with the Council’s Procurement rules.

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

To exclude the public and press.

Decision: To exclude the press and public for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

To receive and consider the report of the Deputy Chief Executive.

To note the ongoing commercial discussions with the Contractor for the Tatton Gardens Scheme.

Councillor Alistair Bradley, Executive Member (Economic Development and Public Service Reform) presented the report of the Deputy Chief Executive which provides a development progress and commercial update for the Tatton Gardens scheme.

Members applauded the development and thanked officers for all their hard work in ensuring its delivery.

Decision:

To note the ongoing commercial discussions with the Contractor for the Tatton Gardens Scheme.

Reasons for recommendations:

To ensure that members are kept updated on the financial position for the Tatton Gardens development.

Other options considered and rejected:

To delay updating Members until all commercial negotiations are concluded. This has been rejected as there are implications on the currently approved budget that need to be concluded.

To receive and consider the report of the Director of Communities.

To agree to implement the service.

Councillor Alistair Bradley, Executive Member (Economic Development and Public Service Reform) presented the report of the Director of Communities updates Members on the feedback following the staff consultation on the proposed shared pest control service and highlights the changes to the service budget following the outcomes of the consultation.

Decision:

To agree to implement the service.

Reasons for recommendations:

1.    A shared pest control service will provide improved resilience across South Ribble Council and overall Improved Service Delivery across Chorley as detailed within the Shared Service Joint Committee Paper (appendix A).

2.    The feedback from the staff consultation has not presented any reason to reconsider and/or prevent the proposal to implement the shared service.

Other options considered and rejected:

Other service delivery options had been considered prior to presentation to Shared Services Joint Committee which included; delivery through external contractors and in-house separate services. The proposed shared service has concluded to be both in favour financially and in support of both authorities’ corporate priorities.