Decisions made

Recommendations approved

Reasons for recommendations

To ensure that a compliant procurement strategy is utilised in line with contract procedure rules.

To ensure value for money is achieved on project

To ensure procurement of a main contractor that can deliver the project to specification and timescales.

To deliver a fit for purpose operational vehicle depot to accommodate storage of refuse collection vehicles within the borough.

Other options considered and rejected

To utilise a procurement framework on the basis that this would allow for a quicker appointment to meet the programme timescales. The team explored a few procurement frameworks and identified the RISE framework which has been used by the Council on other projects successfully on the basis that this allowed for the type and size of contractors best fit to deliver the project. 

Following an expression of interest undertaking the feedback received indicated limited interest from medium sized contractors that would be better positioned to undertake the works and offer best value.  Therefore, this option was rejected.

Recommendation approved

Reasons for recommendation

Outlined within the report.

Other options considered and rejected

The options of not granting this application could have sever long term impacts. The audit has been carried out to identify where cost savings can be made, and this matches the Council’s long-term agenda on the net zero targets.

Recommendation approved

Reasons for recommendation

Outlined within the report

Other options considered and rejected

The options of not granting this application could have severe long-term impacts. The audit has been carried out to identify where cost savings can be made, and this matches the Council’s long-term agenda on the net zero targets.

Recommendations approved

Reasons for recommendations

To ensure the project can be delivered within the programmed timeframe.

To ensure the site is developed, fit for purpose and able to accommodate the transfer of depot services and personnel from the current site at Bengal Street Depot.

To support the land release of the existing depot site at Bengal Street for future residential scheme as part of the wider Town Centre Improvement Project.

To mitigate any risk to grant funding secured through both the Brownfield Land Release Fund and Levelling Up Fund.

Other options considered and rejected

To not appoint the contractor and employers’ agent/quantity surveyor consultant on project.  This has been rejected as this would not allow for the objectives to be achieved.

Recommendations approved

Reasons for recommendations

Outlined within the report

Other options considered and rejected

To enter into a competitive tender situation would be disruptive to existing projects underway and additional cost.

To continue with the existing arrangements upon a rolling contract basis.  This would still require annual review and leave the Council subject to variable price rises.

Recommendations approved

Reasons for recommendation

To promote economic growth

Other options considered and rejected

Not to accept the terms would mean the Office is left vacant and the business would have to relocate.

Recommendations approved

Reasons for recommendations

It is important to have a clear framework and principles for delivery of UKSPF and REPF aligned to the requirements of the fund and endorsed by Members. However, it is recognised that it may be necessary to adjust delivery to ensure that funds are allocated where they can have most impact and remain responsive to opportunities as they arise throughout the timescales of the programme. This will ensure momentum is maintained within the delivery timescales and reduce the chance of delay, which would raise the risk of not spending the full allocation or achieving the necessary outcomes and outputs.

Other options considered and rejected

No other options have been considered, as it is essential to have clear governance and decision-making routes in place that comply with the requirements of the UKSPF and REPF programme.