Decisions

Decisions published

30/05/2018 - Draft Statement of Accounts 2017/18 ref: 8361    Recommendations Approved

Decision Maker: Governance Committee

Made at meeting: 30/05/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 30/05/2018

Decision:

The Chief Finance Officer submitted a report presenting the draft Statement of Accounts (SOA) for 2017/18 before being signed and authorised for issue by the end of May 2018. The report also advised on the process leading up to the formal submission of the SOA for approval by Members following the completion of the external audit and advised on the statutory requirements arising from the Accounts and Audit Regulations 2015.

 

Members were informed that the draft SOA had been completed, however officers were using the remaining time before the publication deadline to carry out further checks and therefore, the final draft to be uploaded on the website could contain minor changes. The committee was reassured that the council would meet its statutory requirement to publish the draft accounts on its website by 31 May 2018.

 

Building on last year’s improvements to the closure process, the finance team was able to complete the draft SOA well within the statutory deadlines. Members were advised that support from other services including Performance and Partnerships, Customer Services and Audit was crucial in completing the draft statement.

 

Members were reminded of a hold up at the closure of accounts last year due to problems with getting the cash flow to balance. The Prior Year Adjustments note in the draft statement explained the reinstatement of 2016/17 figures in the Cash Flow Statement and its Operating Activities note. Members were informed that the correction to the presentation had no effect on the reported financial position or performance of the Council and reassured that the issue had been raised with CIPFA who confirmed that this year’s Cash Flow Statement was correct.

                                 

RESOLVED – That the report be noted and authorised the Statement of Accounts for signing.

 


30/05/2018 - Outcome of Cotswold House Homes England Audit and Future Audit of Primrose Gardens ref: 8363    Recommendations Approved

Decision Maker: Governance Committee

Made at meeting: 30/05/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 30/05/2018

Decision:

The Director of Policy and Governance submitted a report to update Members on the outcome of the Homes England audit of the Cotswold House project and on the expected audit of Primrose Gardens Retirement Village project.

 

As expected when the Governance Committee was briefed about the audit in January 2018, the outcome of the Homes England Audit indicated that the council had received a red grade; it was deemed that the council received the final tranche of funding in advance of the project completion. When the grant was agreed, it was understood that the grant would be paid to the Council 75% when there was a start on site and 25% on practical completion.

 

Officers reported that it was on the advice of the Homes England Grant Manager who strongly encouraged the council’s grant manager to log into the grant management system and enter the project as complete. This was advised via a phone call on 21 March 2016; the final tranche of funding was released and received on 31 March 2017. As such, the council feels that the fault for this red grade lies with the practices of the Homes England Grant Manager pressurising the council to request the funding so as to release the money before the end of the financial year. The council had made this opinion clear to Homes England in the draft letter attached to the report for approval by the committee. It was highlighted to members that the issue lay with the timing of receipt; there had been no indication of misused funds.

 

It was advised that there was no clear indication from Homes England what the consequences of this red grade would be, for example, it was not suggested that the council would have to return any funding. As expected, one of the outcomes would be that the council’s other Homes England project, Primrose Gardens, would be audited. The audit must be completed by the end of August (last year the deadline was October) and Grant Thornton had agreed to complete the audit.

 

Members were advised that the outcome of the audit could be similar to the Cotswold House audit in that the Homes England auditors not agreeing that the trigger to the funding had been met, despite advice from the grant managers. Reassurances were made that officers would be collating the necessary evidence to respond to the audit and put together the best possible arguments to confirm that the start on site had begun by the end of March 2017.

 

RESOLVED 1) to acknowledge the findings of the Homes England audit

2) to approve the letter to be sent to Homes England  outlining the council’s concerns regarding the processes and actions of officers at Home England.

3) to note that the audit for the Primrose Gardens project will begin in August 2018.

 


30/05/2018 - Annual Governance Statement ref: 8364    For Determination

Decision Maker: Governance Committee

Made at meeting: 30/05/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 30/05/2018

Decision:

The Director of Policy and Governance submitted a report presenting the draft Annual Governance Statement (AGS) to the Governance Committee for review and approval. The draft AGS was properly drafted in accordance with the guidance issued by CIPFA and SOLACE to be published alongside the annual financial statements once approved.

                 

The committee were advised that the assessments which informed that preparation of the AGS demonstrated that the Council had strong governance arrangements with few identified areas for improvement.

 

The report highlighted that governance issues regarding information management (including GDPR) and risk management, previously agreed for improvement for the year 17/18, had been carried over for continuation in 18/19. Five further areas for improvement had been identified; these were issues that had been highlighted as needing improvement, the issues were not in themselves significant. They were areas which suggested partial compliance with requirements or where there was insufficient evidence to demonstrate full compliance. There were no areas of significant none compliance by the Council. Subsequently, the group were satisfied that there were no significant issues and assurances were made that steps would be made in the coming year to address the issues to further enhance to Council’s governance arrangements.

 

Following member queries, an outline of the appointments process for the Scrutiny Committee was provided. It was agreed that the Committee would write a letter to the Chair of the Scrutiny committee encouraging more involvement in the Task Groups.

 

RESOLVED – That the draft Annual Governance Statement be approve and referred to the Executive Leader of the Council and the Chief Executive for signature.

 

Lead officer: Chris Moister


21/03/2018 - Internal Audit Plan 2018-19 & Internal Audit Charter ref: 8365    For Determination

Decision Maker: Governance Committee

Made at meeting: 21/03/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 21/03/2018

Decision:

The Head of Shared Assurance Services submitted a report that reminded Members of the respective roles of managers and Internal Audit to maintain a sound system of governance and internal control within the Council. The report also sought Committee’s approval of the 2018/19 Internal Audit Plan.

 

The 2018/19 Internal Audit Plan had been compiled in consultation with Directors following detailed risk assessments. The Audit Plan contained the programme of reviews for the next financial year and was appended to the report.

 

The Plan is based on a resource of 340 audit days for Chorley Council and 140 days for Shared Services and comprised of a mix of in-house and bought-in resources from Lancashire Audit Services (Lancashire County Council)

 

The Committee were also informed that the Internal audit Charter had been reviewed against the requirements of the new UK Public Sector Internal Audit Standards (PSIAS) in readiness for its Peer Review in April 2018.

 

RESOLVED – Approval for the Internal Audit Plan and the Internal Audit Charter for signing by the Chair, Councillor Paul Leadbetter.

Lead officer: Dawn Highton


30/05/2018 - Charity and Trust Accounts 2017/18 ref: 8362    Recommendations Approved

Decision Maker: Governance Committee

Made at meeting: 30/05/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 30/05/2018

Decision:

The Chief Finance Officer submitted a report to present for approval the accounts for the year ended 31 March 2018 for charities and trusts for which the Council is the sole trustee.

 

As part of the decluttering of the Statement of Accounts (SOA) in 2015/16, the previous Trust Funds note was omitted. As an alternative, figures were presented in this report, which included more detail about each charity or trust and provided an opportunity for Members to review and approve the accounts.

 

The report indicated that three of the charities or trusts held external investments. No sums had been disinvested and reinvested, but the market value of investments varied from year to year. Such changes in market value were reflected in the relevant accounts. Out of the fiver charities included in the report, one was registered.

 

Members recognised charities as a valuable asset to the council and requested an investigation into the feasibility of merging or fully utilising some of the charities together in order to make their administration easier. It was agreed that the Legal department would be approached to investigate this.

 

RESOLVED – That the accounts presented in Appendix A to E be approved.

 


25/07/2018 - Statement of Accounts 2017/18 ref: 8360    Recommendations Approved

Decision Maker: Governance Committee

Made at meeting: 25/07/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 25/07/2018

Decision:

The Chief Finance Officer submitted a report for committee approval of the audited Statement of Accounts (SOA) 2017/18 for its publication by 31 July 2018 under the requirement of Accounts and Audit Regulations 2015. Once approved, the signed Statement would be published on the Council’s website.

 

The Committee were advised that there had been no changes to the SOA from the draft version published on 30 May 2018 which affected the financial position of the Council. Changes were made to the Comprehensive Income and Expenditure Statement, Expenditure and Income Analysed by Nature note, and the Collection Fund. The changes were also discussed in the Grant Thornton Audit Findings Report.

 

It was understood that the auditor intended to issue an unqualified audit opinion of the SOA. Members were advised that at the time of preparing the report and the current version of the SOA, the auditors were still undertaking a limited amount of checks. As the audit had not been finalised, it was possible that further changes to the SOA could be required. As a consequence it was recommended that the Chief Finance Officer in consultation with the Chair of the Governance Committee should approve any non-material amendments before recertifying the SOA. In the event that the Chief Finance Officer was of the opinion that the amendments were considered material to the financial position of the authority, the Governance Committee would be reconvened to approve the new SOA.

 

Grant Thornton reviewed the Annual Governance Statement (AGS) and recommended a number of changes. As these were not considered essential in 2017/18, the recommended changes would be considered for inclusion in the 2018/19 AGS.

 

The Chief Executive thanked Chorley Council staff and the External Auditors for all their work in achieving completion by the statutory deadline; and recognised that any issues be worked on going forward.

 

RESOLVED;

1) To approve the audited Statement of Accounts for 2017/18, subject to any non-material in delegation with the Chief Finance Officer and Chair of Governance Committee. In the event that the Chief Finance Officer was of the opinion that the amendments were considered material to the financial position of the authority, the Governance Committee would be reconvened to approve the new SOA.

2) To authorise the Chief Executive and Chair of Governance Committee to sign the Letter of Representation.

3) That the improvements to the Annual Governance Statement (AGS) recommended by Grant Thornton be considered for inclusion in the AGS for 2018/19.


23/01/2019 - Government Requirements of the Capital Strategy Report ref: 8358    For Determination

Decision Maker: Governance Committee

Made at meeting: 23/01/2019 - Governance Committee

Decision published: 04/12/2019

Effective from: 23/01/2019

Decision:

The Chief Executive informed the Committee of the new requirement in 2019 for councils to submit a Capital Strategy report alongside the budget setting papers which would be going to Full Council on 26 February 2019.

 

The Capital Strategy Report aimed to introduce a more strategic report to provide an overview to decision makers of the investment and borrowing risk position of the authority and the governance arrangements in place to manage those risks. This was a reaction to the increasing number of councils investing in commercial assets to generate revenue and bridge budget deficits.

 

It was advised that no Government guidance on contents had been produced at the time of the meeting and it was therefore up to the individual local authorities to determine. The report set out some of the things intended to be included. In summary these included; capital expenditure, treasury management, commercial activity and knowledge and skills.

 

As the report covered treasury management activity, it was possible to combine the Treasury Management Strategy into the Capital Strategy. This would be the decision of the council however; Officers proposed that the existing Treasury Management Strategy and the Capital Strategy remain separate.

 

Following queries, Members were reassured that implementation of the strategy did not seek to deter local authorities but to ensure that proper governance was in place. The Committee agreed that the intended information be included and recognised that this would be an evolving document with best practice shared amongst councils in the future.

 

Decision;

1.    That the report be noted.

2.    That members note where the council could meet with requirements of the guidance and to note where further work would be required.

3.    That members provide any input into what they believe should be included in the Capital Strategy report.

Wards affected: (All Wards);

Lead officer: James Thomson


22/01/2019 - Treasury Management Activity Mid-Year review 2018/19 ref: 8291    For Determination

Decision Maker: Council

Made at meeting: 22/01/2019 - Council

Decision published: 03/12/2019

Effective from: 22/01/2019

Decision:

The Chair of the Governance Committee, Councillor Paul Leadbetter, presented the Treasury Management Activity Mid-Year review 2018/19 which had been considered by the Governance Committee on 21 November. The report requires full Council approval.

 

The Chair of the Governance Committee, Councillor Paul Leadbetter, proposed, and the Vice-Chair, Councillor Anthony Gee, seconded the DECISION – to add Low Volatility Net Asset Value (LVNAV) Money Market Funds to the list of approved Investment Counterparties with a limit of £3m per fund.

Decision Maker: Governance Committee

Made at meeting: 21/11/2018 - Governance Committee

Decision published: 04/12/2019

Effective from: 22/01/2019

Decision:

Michael Jackson, Principal Financial Accountant, presented the report of the Statutory Finance Officer which reports on Treasury Management performance in financial year 2018/18 to the end of September.

 

Updated Prudential Indicators will be presented in the Treasury Strategy report to Full Council on 26 February 2019 which will take account of the latest CIPFA guidance.

 

The average interest earned is 0.52% to the end of September, which is more than the target of 0.49%.  As in 2017/18, cash balances have been used as a source of internal borrowing to minimise external borrowing at higher rates of interest, thereby achieving revenue budget savings.

 

Members noted that the current CNAV Money Market Funds (MMF) will convert to Low Volatility Net Asset Value (LVNAV) MMFs in early 2019, so their use needs to be approved so that the Council can continue placing cash sums in MMFs.

 

CIPFA continue to publish guidance on the new Prudential Code and statements to take account of the increased commercialisation of local authorities. 

 

The advice of Link Asset Services, the Council’s Treasury Consultant  is unlikely to be achievable because the Council cannot commit cash for term deposit investments and the highly liquid accounts used pay a lower rate of interest than the Link target.

 

Decision:

1.    That the report be noted.

2.    That Council is recommended to add Low Volatility Net Asset Value (LVNAV) Money Market Funds to the list of approved Investment Counterparties with a limit of £3m per fund.

Lead officer: Michael Jackson


20/03/2019 - Local Government Ethical Standards: A Review by the Committee on Standards in Public Life ref: 8357    For Determination

Decision Maker: Governance Committee

Made at meeting: 20/03/2019 - Governance Committee

Decision published: 04/12/2019

Effective from: 20/03/2019

Decision:

Members of the Governance Committee received an update on the Local Government Ethical Standards report prepared by the Committee on Standards in Public Life.

 

Since the introduction of the local code of conduct through the Localism Act 2011 there had been no formal review of the operation of local codes or investigatory processes. The Committee for Standards in Public Life had therefore undertaken a review on the effectiveness of the current arrangements.

 

Following this review, the Committee created recommendations for improvements both to the form of the codes themselves but also in relation to their operation and investigation into complaints. The Committee made a list of 26 formal recommendations, which included a model code and a move back to more prescriptive sanctions. These formal recommendations would not be easily implemented directly by the Council and some would require changes to legislation.

 

The Committee also made a series of 12 Best Practice recommendations. These were capable of being adopted by the Council without any further intervention from third parties. Members were made aware that it was the intention to assess authorities against the implementation of these Best Practice Recommendations.

 

Overall, the Best Practice Recommendations were rational, supportive and sought to help Members. Members welcomed the requirement that the Code of Conduct would be reviewed and revised annually. Members were reassured that some of the recommendations were already implemented at Chorley Council and the council was broadly compliant with the Best Practice Recommendations.

 

It was proposed that a Working Group derived from the Governance Committee was to be formed to consider these Best Practice recommendations in detail. Recommendations would then be made to the Governance Committee on the adoption and incorporation of them into the Code of Conduct or council procedures as necessary. The membership of the Working Group was confirmed as follows; Councillors Yvonne Hargreaves, Kim Snape and Steve Holgate.

 

Cllr Holgate advised that LCC had recently undertaken a scrutiny review and published a report titled ‘Does Local Government Work for Women?’ It was suggested that it could be of benefit for Chorley Council to have sight this.

 

Members queried the involvement of Parish and Town Councils. Officers advised that the report would be presented at the Chorley Liaison meeting. It was suggested that it was premature to invite the Parish Councils to the standards committee as this would require a change in law.

 

Decision;

1.    The formal recommendations were noted.

2.    That a working group formed from Governance Committee be established to consider the Best Practice recommendations and recommendations be made on the adoption and incorporation of them into the Code of Conduct or council procedures as necessary.

Lead officer: Chris Moister


05/06/2019 - Annual Governance Statement 2019 ref: 8356    For Determination

Decision Maker: Governance Committee

Made at meeting: 05/06/2019 - Governance Committee

Decision published: 04/12/2019

Effective from: 05/06/2019

Decision:

Chris Moister, Head of Legal Democratic and HR, presented the draft Annual Governance Statement (AGS) to the Governance Committee for review and approval.

 

The AGS forms part of the SOA.  CIPFA and SOLACE issue guidance on the form of the AGS and the self-assessment process that authorities must undertake to compile it.  The guidance states the need for a review body in the process such as the Governance Committee, which should be charged with critically reviewing the AGS and its supporting documentation. It is vital that this review body remains independent from the AGS compilation and is given real powers to make recommendations and ultimately changes to the process as it sees fit.

 

In addition to the corporate self-assessment, assurance has also been obtained from Directorates, as they are responsible for implementing the respective governance systems and procedures within their service areas. Service Assurance Statements have been compiled which require Directors to review the operation of a range of governance systems and procedures within their service areas and indicate whether there are any non-compliance issues.

 

The Council has been found to have strong governance arrangements with few identified areas for improvement. Issues that have been highlighted are not in themselves significant. They are areas which suggest partial compliance with requirements or where there is insufficient evidence to demonstrate full compliance. There are no areas of significant none compliance by the Council.  The status of the actions and milestones are complete or in progress.

 

Members noted the nine action areas the Council will develop in the forthcoming financial year to build and strengthen its corporate governance arrangements.  There is an additional section within the AGS which addresses known future issues which are likely to have an affect on Council governance arrangements. This includes reference to Brexit and the boundary review (as discussed in the previous item).

 

Decision: That the draft Annual Governance Statement appended to this report be approved and signed by the Executive Leader of the Council and the Chief Executive.

Lead officer: Chris Moister


05/06/2019 - Outcome of 2017/18 Homes England Audit - Primrose Gardens ref: 8355    For Determination

Decision Maker: Governance Committee

Made at meeting: 05/06/2019 - Governance Committee

Decision published: 04/12/2019

Effective from: 05/06/2019

Decision:

James Thomson, Interim Financial Services Manager, presented the report which updates Members on the outcome of the 2017/18 Homes England audit of the Primrose Gardens project and the expected 2018/19 audit of the project.

 

The Council received an amber grade as the valuation of the site was not signed off until the 31 March 2018 when the start on site was documented as 23 March 2018. 

 

Homes England had requested that the audit is completed by the end of July 2019, but due to the statutory requirement to sign off the audit of the statement of accounts by the end of July this deadline is not achievable.  Since the writing of the report Homes England have advised that the project will not be audited for 2018/19. 

 

The Committee noted the frustrations of the officers in receiving the amber rating and noted that the Council are now better prepared for any future Homes England audits.  Internal audit will undertake audits on large capital projects as a matter of course.    

 

Members discussed the excellent facility at Primrose Gardens, which is now in a snagging phase prior to opening this summer. 

 

Decision:   

1. To acknowledge the findings of the 2017/18 Homes England audit.

2. That an email be sent to the officers involved in the Primrose Gardens project to thank them for their work.

Wards affected: (All Wards);

Lead officer: James Thomson


05/06/2019 - Charity and Trust Accounts 2018/19 ref: 8354    For Determination

Decision Maker: Governance Committee

Made at meeting: 05/06/2019 - Governance Committee

Decision published: 04/12/2019

Effective from: 05/06/2019

Decision:

Michael Jackson, Principal Financial Accountant, presented the report which set out for approval the accounts for the year ended 31 March 2019 for charities and trusts for which the Council is the sole trustee.  This report is now produced separately to the SOA and gives more detail about the accounts as requested previously by this Committee.  There is no statutory requirement for the accounts to be audited.

 

Three of the charities or trusts hold external investments. No sums have been disinvested and reinvested, but the market value of investments varies from year to year. Such changes in market value are reflected in the relevant accounts.

 

Members requested further information about the William Cocker Charity in relation to the provision of recreation grounds in Chorley and in general, what the available money can be spent on for all of the charities via intheknow. 

 

Decision: To approve the accounts presented in Appendix A to E be approved.

Lead officer: Ruth Rimmington


24/07/2019 - Statement of Accounts 2018/19 ref: 8353    Recommendations Approved

Decision Maker: Governance Committee

Made at meeting: 24/07/2019 - Governance Committee

Decision published: 04/12/2019

Effective from: 24/07/2019

Decision:

Michael Jackson, Principal Financial Accountant, presented the report and advised that approval of the audited Statement of Accounts and publication by 31 July 2019 is a requirement of The Accounts and Audit Regulations 2015.  The approved and signed Statement will be published on the Council’s website. 

 

There have been no material changes to the Statement of Accounts from the draft version published on 31 May 2018 which affected the financial position of the Council.  As discussed in the previous agenda item the External Auditor anticipates providing the Council with an unmodified audit report, with a limited number of further tests to complete.

 

There is one change required following the Council meeting the previous evening relating to note 7.  This was circulated prior to the meeting relating to one material non-adjusting event after the Balance Sheet date. 

 

Members noted that approval of the Statement of Accounts is subject to the satisfactory completion of the audit by 31 July.  On this basis the Chief Executive and the Chair of the Governance Committee will sign the Letter of Representation on 31 July.  However, In the event the Chief Financial Officer is of the opinion the amendments are material to the financial position of the authority, Governance Committee will be reconvened to approve the new Statement of Accounts.

 

Decision:

1.    To approve the audited Statement of Accounts for 2018/19 (Appendix A), subject to any amendments which in the opinion of the Chief Financial Officer (Section 151 Officer) are minor in nature, such minor amendments to be defined as nonmaterial to the financial position of the authority. The Chief Financial Officer will exercise this delegation in consultation with the Chair of Governance Committee. In the event the Chief Financial Officer is of the opinion the amendments are material to the financial position of the authority, Governance Committee will be reconvened to approve the new Statement of Accounts.

2.    To authorise the Chief Executive and Chair of Governance Committee to sign the Letter of Representation (Appendix B).


16/05/2017 - Election of the Mayor for the Council Year 2017/18 ref: 8348    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/05/2017 - Council

Decision published: 03/12/2019

Effective from: 16/05/2017

Decision:

It was formally proposed by Councillor John Walker, and seconded by Councillor Keith Iddon, that Councillor Mark Perks be elected as Mayor of the Borough of Chorley for the forthcoming Council Year.

 

All other political group leaders spoke in support of the appointment.

 

RESOLVED – that Councillor Mark Perks be elected as Mayor of the Borough of Chorley for the forthcoming Council year.

 

Councillor Mark Perks thanked Members for his appointment to the role of Mayor of the Borough, and announced that Mrs Pat Haughton would be his Mayoress for the year.

 


16/05/2017 - Election of the Deputy Mayor for the Council Year 2017/18 ref: 8349    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/05/2017 - Council

Decision published: 03/12/2019

Effective from: 16/05/2017

Decision:

It was formally proposed by Councillor Anthony Gee, and seconded by Councillor Adrian Lowe, that Councillor Margaret Lees be elected as Deputy Mayor of the Borough of Chorley for the forthcoming Council Year.

 

All other political group leaders spoke in support of the appointment.

 

RESOLVED – that Councillor Margaret Lees be elected as Deputy Mayor of the Borough of Chorley for the forthcoming Council year.

 

Councillor Margaret Lees thanked Members for her appointment to the role of Deputy Mayor of the Borough and announced that Councillor Roy Lees would be her Deputy Consort for the year.

 

 

There was a brief adjournment to allow the Retiring Mayor and her Consort, the newly elected Mayor and his Mayoress, and the newly elected Deputy Mayor and her Consort to exchange Mayoral robes and badges of office in the Mayor’s Parlour.

 

On resuming the meeting, Councillor Perks signed the declaration of acceptance of office of Mayor, and Councillor Lees signed the declaration of acceptance of office of Deputy Mayor.

 

Councillor Mark Perks in the Chair

 

The Mayor thanked Councillors for his appointment and Mrs Pat Haughton for agreeing to act as his Mayoress. He announced that Reverend John Cree would act as his Chaplain for the year and that his chosen charities would be Lancashire Mind and Young Addaction. 


16/05/2017 - Executive Cabinet Appointments for 2017/18 ref: 8350    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/05/2017 - Council

Decision published: 03/12/2019

Effective from: 16/05/2017

Decision:

Councillor Alistair Bradley, Executive Leader presented a report informing the Council of his appointments to the Executive Cabinet and portfolio support roles for 2017/18 which were as follows:

 

 

Portfolio

 

 

Executive Member

ECONOMIC DEVELOPMENT AND PUBLIC SERVICE REFORM

Lead Director:  Mark Lester / Chris Sinnott

·         Business growth and inward investment

·         Employment and skills

·         Asset management

·         Town Centre (including Market Walk and car parking)

·         Public Service Reform (including combined authority and shared services)

·         Parks and open spaces development

·         Planning and housing policy

 

Alistair  Bradley

 

 

RESOURCES

Lead Director:  Chris Sinnott / Gary Hall

·         Finance

·         Corporate Strategy and improvement

·         Transformation

·         Communications and events

·         Support services

·         Astley Hall and cultural assets

 

Peter  Wilson

 

 

EARLY INTERVENTION

Lead Director:  Jamie Carson

  • Integrated community wellbeing service
  • Volunteering and VCFS
  • Community centre management

·         Neighbourhood working and community development

  • Community safety
  • Environmental health

 

Bev Murray

 

 

HOMES AND HOUSING

Lead Director:  Jamie Carson

  • Housing options, advice and supported housing
  • Home improvement service

·         Private sector housing

·         Primrose Gardens

 

Graham Dunn

 

 

PUBLIC PROTECTION

Lead Director:  Asim Khan

·         Development control

·         Building control

·         Licensing

·         Enforcement

Paul Walmsley

 

 

CUSTOMER, ADVICE AND STREETSCENE SERVICES

Lead Director: Asim Khan

  • Street cleansing
  • Grounds maintenance
  • Streetscene improvements
  • ICT
  • Customer services
  • Revenues and benefits
  • Single front office
  • Waste collection

Adrian Lowe

 

 

 

 

Lead Member for Chorley Integrated Community Wellbeing Service:

 

Councillor

 

   To include:

·         Member of the Chorley Integrated Community Wellbeing Service Executive Steering Group

·         Council Champion for Health and Wellbeing

·         Observer role on Public Services Reform Board

 

 

 

 

Margaret France

 

Lead Member for Equality and Diversity:

 

 

To include:

·         Chair of the Equality Forum

·         Council Champion for Equality and Diversity

·         Lead representative on outside bodies on equality issues

 

 

 

 

Hasina Khan

 

Member Responsible for:

 

 

     Town Centre & assets

     Customer, digital & community development

 

Danny Gee

Matthew Lynch

     Enforcement and adoptions

Kim Snape

     Economic development and skills

Alistair Morwood

     Governance and audit

Anthony Gee

 

 

 

Council Champion for:

 

 

 

      Democratic and Member services

Margaret Lees

      Older people

Jean Cronshaw

      Rural communities

Alan Whittaker

      Young people

      Housing

      Public protection & animal welfare

Zara Khan

Jane Fitzsimons

Marion Lowe

 

 

 

RESOLVED – that the appointments be noted.


16/05/2017 - Appointments to Committees, Panels and Working Groups for 2017/18. ref: 8351    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/05/2017 - Council

Decision published: 03/12/2019

Effective from: 16/05/2017

Decision:

Members considered two reports under this item. Firstly a report of the Director of Policy and Governance proposing changes to the Shared Services Joint Committee with South Ribble Council, in preparation for developing more extensive shared service arrangements between the two Councils.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson Deputy Leader seconded, and it was RESOLVED – that the revised terms of reference for the Shared Services Joint Committee with South Ribble Council be agreed as set out in the report.

 

The Council then considered a schedule of nominations for the appointment of committees, working groups and panels in accordance with the political balance of the Council, together with nominations to Chair and Vice Chair positions and a list of shadow portfolio positions.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson Deputy Leader seconded, and it was RESOLVED – that the following appointments be approved for 2017/18.

 


COMMITTEES

LABOUR GROUP

CONSERVATIVE GROUP

 

Independent Group

 

NHAP Cllr

 

 

b)

 

OVERVIEW AND SCRUTINY COMMITTEE

(14 Members)

 

(10: 4: 0)

 

 

 

 

 

 

 

O & S Performance  Panel

(6 Members)

( 4: 2: 0)

 

 

Roy Lees

(Vice-Chair)

Charlie Bromilow

Paul Clark

Jane Fitzsimons

Zara Khan

Matthew Lynch

June Molyneaux

Alistair Morwood

Steve Murfitt

Kim Snape

 

 

Roy Lees

(Vice-Chair)

Matthew Lynch

June Molyneaux

Alistair Morwood

 

 

John Walker (Chair)

Paul Leadbetter

Greg Morgan

Debra Platt

 

 

 

 

 

 

 

 

 

John Walker (Chair)

Greg Morgan

 

 

 

 

 

DEVELOPMENT CONTROL COMMITTEE

(15 Members)

 

(10: 5: 0)

 

 

 

 

 

 

 

3 x substitute Members per group

 

 

June Molyneaux (Chair)

Chris France (Vice-Chair)

Aaron Beaver

Charlie Bromilow

Danny Gee

Tommy Gray

Alistair Morwood

Richard Toon

Paul Walmsley

Alan Whittaker

 

Jean Cronshaw

Gordon France

Graham Dunn

 

Martin Boardman

Henry Caunce

John Dalton

Keith Iddon

Mick Muncaster

 

 

 

 

 

 

 

 

Paul Leadbetter

Sheila Long

Eric Bell

 

 

 

LICENSING AND PUBLIC SAFETY COMMITTEE

(15 Members)

 

(9 : 4: 1:1)

 

 

 

 

 

 

2 x substitute Members per group

 

 

Marion Lowe (Chair)

Matthew Lynch (Vice-Chair)

Jean Cronshaw

Gordon France

Margaret France

Tommy Gray

Adrian Lowe

Steve Murfitt

Kim Snape

 

Aaron Beaver

Roy Lees

 

Doreen Dickinson

Sheila Long

Mick Muncaster

John Walker

 

 

 

 

 

 

 

 

Eric Bell

Paul Leadbetter

 

Ralph Snape

 

 

 

Mark Jarnell

 

GENERAL PURPOSES COMMITTEE

(17 Members)

 

(10: 5: 1:1)

 

Gordon France (Chair)

Anthony Gee (Vice-Chair)

Aaron Beaver

Charlie Bromilow

Jean Cronshaw

Margaret France

Alistair Morwood

Tommy Gray

Marion Lowe

June Molyneaux

 

 

Eric Bell

Alan Cullens

John Dalton

Paul Leadbetter

Greg Morgan

 

Ralph Snape

 

 

 

 

Mark

Jarnell

 

GOVERNANCE COMMITTEE

(8 Members)

 

(5: 3: 0)

 

Anthony Gee (Vice Chair)

Jean Cronshaw

Gordon France

Danny Gee

Kim Snape

 

 

Paul Leadbetter (Chair)

Alan Cullens

Debra Platt

 

 

 

APPOINTMENTS PANEL

(9 Members)

 

(6: 2: 1)

 

 

Alistair Bradley (Chair)

Graham Dunn

Jane Fitzsimons

Margaret Lees

Adrian Lowe

Peter Wilson

 

Plus relevant portfolio holder

 

Martin Boardman

Alan Cullens

 

Ralph Snape

 

 

CHIEF EXECUTIVE’S PERFORMANCE REVIEW PANEL (5 Members) 

(3: 2: 0)

 

 

Alistair Bradley (Chair)

Terry Brown

Peter Wilson

 

Martin Boardman

Alan Cullens

 

 

 

 

HUMAN RESOURCES APPEALS COMMITTEE

(Panels taken from 9 Members)

 

(6: 3: 0)

 

 

Margaret Lees (Chair)

Charlie Bromilow

Graham Dunn

Hasina Khan

Marion Lowe

Beverley Murray

 

 

Alan Cullens

Greg Morgan

John Walker

 

 

 

EQUALITY FORUM

(4 Members)

(3: 1: 0)

 

 

Hasina Khan (Chair)

Jean Cronshaw

Zara Khan

 

 

Sheila Long

 

 

 

 

LOCAL DEVELOPMENT FRAMEWORK

WORKING GROUP

(12  Members)

 

(8: 4: 0)

 

 

Alistair Bradley (Chair)

Paul Walmsley (Vice-Chair)

Christopher France

Margaret France

Danny Gee

Roy Lees

Richard Toon

Alan Whittaker

 

 

Martin Boardman

Henry Caunce

Paul Leadbetter

Mick Muncaster

 

 

 

 

MARKET WALK STEERING GROUP

(7 Members)

(4: 3: 0)

 

1 x Substitute from  each Group

 

Alistair Bradley (Chair)

Jane Fitzsimons

Tommy Gray

Peter Wilson

 

Danny Gee (attends as observer)

 

 

Eric Bell

Paul Leadbetter

Greg Morgan

 

 

 

Mick Muncaster

 

 

 

MEMBERS SUPPORT WORKING GROUP

(7 Members)

(4: 2: 1)

 

 

Margaret Lees (Chair)

Gordon France (Vice Chair)

Hasina Khan

June Molyneaux

 

Doreen Dickinson

Mick Muncaster

 

Joyce Snape

 

 

SHARED SERVICES JOINT COMMITTEE

(5 Members)      (3: 2: 0)

 

 

Alistair Bradley (Chair)

Alistair Morwood

Peter Wilson

 

Martin Boardman

Alan Cullens

 

 

 

 

INTEGRATED COMMUNITY WELLBEING SERVICE EXECUTIVE STEERING GROUP

(2 Members)

 

 

Bev Murray

Margaret France

 

 

 

 

CHORLEY LIAISON

Chair: Gordon France

Vice Chair: Kim Snape

 

The 8 Chairs of the Neighbourhood Area Meetings

plus one other Councillor representing Chorley town

 

 

Chairs of all 8 Neighbourhood areas - to be appointed at the first Neighbourhood Meetings of the year in June/July

 

  • Chorley Town East – Alistair Morwood
  • Chorley Town West  - Anthony Gee
  • Clayton and Whittle – Eric Bell
  • Eastern Parishes – Gordon France
  • Western Parishes – Doreen Dickinson
  • Euxton, Astley and Buckshaw  - Matthew Lynch
  • South Eastern Parishes – Kim Snape
  • Southern Parishes – Alan Whittaker
  • Chorley Town Area - Alistair Bradley

 

 

 

LICENSING LIAISON

Chair and Vice Chair of Licensing & Public Services Committee plus Executive Member for Public Protection

 

Marion Lowe

Matthew Lynch

Paul Walmsley (Executive Member)

 

 

 

 

PUBLIC SERVICES TRANSFORM-ATION WORKING GROUP

(8 Members)

(5: 2: 1)

 

 

Alistair Bradley (Chair)

Adrian Lowe

Kim Snape

Richard Toon

Peter Wilson

 

 

Martin Boardman

Alan Cullens

 

 

 

TOWN TEAM

(4 Members including Executive Member for Resources – plus County Councillors)

(3: 1: 0)

 

Danny Gee (Chair)

Matthew Lynch

Peter Wilson

 

Tommy Gray to attend as observer with role of Town Centre Redevelopment Lead

 

Martin Boardman

 

 

 

CHORLEY PUBLIC SERVICES REFORM BOARD (2 representatives)   (1:1)

 

 

Alistair Bradley

 

Margaret France (Observer)

 

 

Alan Cullens

 

 

 

The following Shadow Cabinet appointments be noted:

 

Leader of the Opposition,

Economic Development and Public Services Reform (less business growth, employment and skills)

Councillor Alan Cullens

Deputy Leader of the Opposition,

Resources

Councillor Martin Boardman

Early Intervention

 

Councillor Debra Platt

Homes and Housing

(plus business growth, employment and skills)

Councillor Greg Morgan

Public Protection

Councillor Mick Muncaster

 

Customer

Councillor Paul Leadbetter

 

Streetscene Services

Councillor Eric Bell

 

 


16/05/2017 - Appointments to Outside Bodies for 2017/18 ref: 8352    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/05/2017 - Council

Decision published: 03/12/2019

Effective from: 16/05/2017

Decision:

A schedule of nominations for the appointment of Council representatives on outside bodies for the forthcoming Council year was circulated.

 

Councillor Alistair Bradley, Executive Leader proposed and Councillor Peter Wilson, Deputy Leader seconded and it was RESOLVED – that the Council appointments to outside bodies for 2017/18 be approved as follows:

 

NAME OF BODY

NO OF
REPS

REPRESENTATIVES

EXPIRY DATE

Adactus Board

2

Councillors Graham Dunn and Roy Lees

 

May 2018

Adlington Community Association

2

Councillor June Molyneaux and Mrs Florence Molyneaux (Labour Nominee)

May 2018

Armed Forces Champion (Preston, Chorley and South Ribble CVS)

1

Councillor Aaron Beaver

May 2018

Brindle Village Hall Management Committee (Observer position)

1

Councillor Margaret France

May 2018

Central Lancashire Strategic Planning Joint Advisory Committee

3

Executive Leader – Councillor Alistair Bradley and Councillors Paul Walmsley and Martin Boardman(Substitute Councillors Roy Lees, Chris France and Paul Leadbetter)

May 2018

Chorley and District Neighbourhood Watch Association

1

Executive Member for Early Intervention - Councillor Bev Murray

May 2018

Chorley and South Ribble Citizens Advice Bureau  Management Committee

1

Councillor Gordon France

May 2018

Chorley and South Ribble Disability Forum

1

Councillor Hasina Khan

May 2018

Chorley and South Ribble Shopmobility

1

Councillor June Molyneaux

May 2018

Chorley Consolidated Charity and Chorley Relief Fund

3

Councillor Anthony Gee (Appointed May 2015)
Councillor Jean Cronshaw (Appointed May 2015)

Councillor Doreen Dickinson (Appointed May 2016)

(NB Appointments are for a 5 year period and cannot be changed mid-period)

May 2020
May 2020

May 2021

Chorley Sports Forum

2

Executive Member for Early Intervention - Councillor Beverley Murray and Councillor John Walker

May 2018

Chorley, South Ribble and West Lancashire Children’s Partnership Board

1

Councillor Zara Khan

May 2018

Chorley Women’s Centre Committee

1

Councillor Charlie Bromilow

May 2018

Clayton-le-Woods Community Centre Management Committee

1

David Rogerson (Labour nominee)

May 2018

Cuerden Valley Trust

1

Councillor Charlie Bromilow

May 2018

District Councils’ Network

1

Executive Leader  - Councillor Alistair Bradley

May 2018

Growth Lancashire Ltd Company - Board

1

Executive Leader – Councillor Alistair Bradley

May 2019

Heapey and Wheelton Village Hall Committee

2

Councillors Chris France and Gordon France

 

May 2018

Heskin Village Hall Management Committee

1

Councillor Paul Leadbetter

May 2018

Hoghton Village Hall Management Committee

1

Councillor Sheila Long

May 2018

Home-Start Chorley and South Ribble

1

Councillor Margaret Lees

May 2018

Lancashire Combined Authority (Shadow)

1

 

Executive Leader – Councillor Alistair Bradley (Substitute - Councillor Peter Wilson, Deputy Leader)

May 2018

Lancashire County Council – Adult Social Care and Health Scrutiny Committee  (Co-opted member)

1

Councillor Margaret France (Substitute - Councillor Jean Cronshaw)

 

May 2018

Lancashire County Council Transport Asset Management Plan (TAMP) Scrutiny Task Group

1

Councillor Richard Toon

May 2018

Lancashire Neighbourhood Watch Forum

1

Councillor Jean Cronshaw

 

May 2018

Lancashire Police and Crime Panel

1

Executive Leader - Councillor Alistair Bradley (Substitute, Deputy Executive Leader - Councillor Peter Wilson)

May 2018

Lancashire Teaching Hospital NHS Foundation Trust – Governing Council (3 year appointment)

1

 

Executive Leader – Councillor Alistair Bradley

May 2019

Lancashire Waste Partnership

1

Executive Member for Customer, Advice and Streetscene Services - Councillor Adrian Lowe

May 2018

Local Government Association General Assembly and associated groups

2

Executive Leader - Councillor Alistair Bradley and Deputy Executive Leader - Councillor Peter Wilson

May 2018

Local Government Association
(Lancashire Branch)

1 (2)

Executive Leader - Councillor Alistair Bradley

Deputy Executive Leader - Councillor Peter Wilson and Leader of the Opposition - Councillor Alan Cullens (Observers)

May 2018

Mawdesley Millennium Trust

1

Councillor Martin Boardman

May 2018

Mawdesley Village Hall Management Committee

1

Councillor Keith Iddon

May 2018

North Western Local Authorities’ Employers Organisation

1

Executive Member for Resources - Councillor Peter Wilson

 

May 2018

PATROL Adjudication and Bus Lane Adjudication Joint Committee Service

1

Executive Member for Customer, Advice and Streetscene Services - Councillor Adrian Lowe

May 2018


Preston and Western Lancashire Racial Equality Council

1

Councillor Paul Clark

May 2018

Preston Domestic Violence Services – Management Committee

1

Councillor Margaret France

May 2018

Rivington and Brinscall Advisory Group

3

Councillors Chris France, Margaret France and Kim Snape

May 2018

Rivington Heritage Trust

1

Councillor Kim Snape

May 2018

Runshaw College Community Liaison Group

4

Councillors John Dalton, Anthony Gee, Danny Gee, Alistair Morwood

May 2018

Rural Services Network

1

Councillor Alan Whittaker

May 2018

Safer Chorley and South Ribble Partnership (Responsible Authorities Group)

1

Councillor Marion Lowe

May 2018

The North West of England and the Isle of Man Reserved Forces and Cadets Association

1

Councillor Aaron Beaver

May 2018

West Pennine Moors Area Management Committee

2

Councillors Gordon France and Kim Snape

May 2018

 

 


25/07/2017 - Provisional Revenue and Capital Outturn 2016/17 ref: 8343    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 25/07/2017 - Council

Decision published: 03/12/2019

Effective from: 25/07/2017

Decision:

Councillor Peter Wilson, Executive Member for Resources presented a report of the Chief Executive on the provisional revenue and capital outturn figures for 2016/17 which had been agreed at the Executive Cabinet meeting on 22 June 2017 and required Council approval to a number of recommendations.

 

The Leader of the Council commented on the sound financial management of the Council and referred to the overall underspend of £320,000 with a number of areas achieving better than expected income targets.

 

Councillor Peter Wilson, Executive Member for Resources proposed, Councillor Alistair Bradley, Executive Leader, seconded and it was RESOLVED - 

 

1.         That approval be given to the slippage requests and other transfers to reserves outlined in Appendix 2 of the report to finance expenditure on specific items or projects in 2017/18.

 

2.         That approval be given to the contribution of £49,000 from in-year revenue underspends to the Change Management Reserve to finance one-off redundancy and pension strain costs arising from transformation and shared service strategies. This will supplement the £200k budget set aside in 2017/18 to increase the reserve.

 

3.         That approval be given to the contribution of £49,000 from in-year revenue underspends to the Buildings Maintenance Reserve to finance one-off costs relating to office utilisation and transformational change.

 

4.         That approval be given to the financing of the 2016/17 capital programme to maximise the use of funding resources available to the Council.

 

 

Lead officer: James Thomson


25/07/2017 - To consider a Notice of Motion in accordance with Council Procedure Rule 10 ref: 8345    Recommendations Approved

Decision Maker: Council

Made at meeting: 25/07/2017 - Council

Decision published: 03/12/2019

Effective from: 25/07/2017

Decision:

Councillor Alistair Morwood presented the following Motion submitted in accordance with Procedure Rule 10.

 

MAKE FAIR TRANSITIONAL STATE PENSION ARRANGEMENTS FOR 1950'S WOMEN

 

“The Council calls upon the Government to make fair transitional state pension arrangements for all women born on or after 6th April 1951, who have unfairly borne the burden of the increase to the State Pension Age (SPA) with lack of appropriate notification.

 

The Council calls upon the Government to reconsider current transitional arrangements for women born on or after 6th April 1951, so that women do not live in hardship due to pension changes they were not told about until it was too late to make alternative arrangements.”

 

Councillor Alistair Morwood spoke in support of the motion which he said was not about pension age but about the rise in state pension age for women born after on or after 6 April 1951 which had been imposed too quickly, without the opportunity to plan for it financially. It impacted on 6,100 women in Chorley alone and he asked that if the motion was supported by Members, that the Town Hall clock be illuminated in purple, the campaign colour.

 

Councillor June Molyneaux seconded the motion and spoke in support of it.

 

RESOLVED - on being put to the vote, there was unanimous support for the motion, including the Town Hall clock being illuminated in the national campaign colour of purple.


25/07/2017 - Amendment to Scheme of Delegation for Taxi Licensing ref: 8346    Recommendations Approved

Decision Maker: Council

Made at meeting: 25/07/2017 - Council

Decision published: 03/12/2019

Effective from: 25/07/2017

Decision:

The Mayor indicated that he had agreed to the consideration of this urgent item which had been referred for determination by the Licensing and Public Safety Committee on 19 July 2017 as a result of recent case law.

 

Councillor Paul Walmsley, Executive Member for Public Protection presented a report of the Director of Policy and Governance seeking an amendment to the scheme of delegation contained within the Council’s Constitution under section 61 (2B) of the Local Government (Miscellaneous Provisions) Act 1976 and following case law Reigate and Banstead Borough Council v Pawlowski 2017.

 

Councillor Paul Walmsley, Executive Member for Public Protection proposed, Councillor Marion Lowe, Chair of Licensing and Public Safety Committee, seconded and it was RESOLVED –  that the Head of Legal, Democratic and HR Services be authorised to amend the current Responsibility for Functions section in the Constitution (Scheme of Delegation) to allow the following decisions to be made by Officers:

 

Delegated power to the Director of Early Intervention and Support (or another senior officer in the event that the Director is not available) in consultation with Chair or Vice Chair of Licensing & Public Safety Committee to revoke a hackney carriage driver licence or private hire driver licence with or without immediate effect under Section 61[2B] of the Local Government (Miscellaneous Provisions) Act 1976.


25/07/2017 - Council Appointments ref: 8344    Recommendations Approved

Decision Maker: Council

Made at meeting: 25/07/2017 - Council

Decision published: 03/12/2019

Effective from: 25/07/2017

Decision:

Agreement was sought to a number of changes in committee and outside body appointments.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson, Deputy Leader, seconded and it was RESOLVED - that the following appointments be approved:

 

·         Councillor Debra Platt to replace Councillor Mark Jarnell on Licensing and Public Safety Committee.

 

·         Councillor Matt Lynch to replace Councillor Mark Jarnell on General Purposes Committee.

 

·         Councillor Roy Lees to become a full Member of the Licensing and Public Safety Committee with Councillor Steve Murfitt becoming a substitute Member.

 

·         Councillor Gordon France to become a full Member of the Development Control Committee with Councillor Aaron Beaver becoming a substitute Member.

 

·         Councillor Hasina Khan to replace Councillor Margaret France as the Council’s representative on the LCC Health and Social Care Scrutiny Committee.

 

·         Councillor Margaret France to be appointed as the Council’s representative on the LCC Wellbeing, Prevention and Early Help Advisory Board for Chorley.


25/07/2017 - Market Walk Extension - Award of Contract ref: 8347    Recommendations Approved

Decision Maker: Council

Made at meeting: 25/07/2017 - Council

Decision published: 03/12/2019

Effective from: 25/07/2017


19/09/2017 - Digital Office Park, Euxton Lane ref: 8341    Recommendations Approved

Decision Maker: Council

Made at meeting: 19/09/2017 - Council

Decision published: 03/12/2019

Effective from: 19/09/2017


19/09/2017 - Shared Services with South Ribble ref: 8342    Recommendations Approved

Decision Maker: Council

Made at meeting: 19/09/2017 - Council

Decision published: 03/12/2019

Effective from: 19/09/2017


19/09/2017 - Central Lancashire Employment Skills Supplementary Planning Document September 2017 ref: 8339    For Determination

Decision Maker: Council

Made at meeting: 19/09/2017 - Council

Decision published: 03/12/2019

Effective from: 19/09/2017

Decision:

The Director of Business, Development and Growth presented a report seeking adoption of the Central Lancashire Employment Skills Supplementary Planning Document (SPD).

 

The document had been previously considered by Executive Cabinet in January 2017 and had since been the subject of extensive consultation across Central Lancashire. The issues raised by consultees had been considered and a number of changes made to the SPD, and these were detailed in the report.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Paul Walmsley, Executive Member for Public Protection seconded, and it was RESOLVED -  that the Central Lancashire Employment Skills Supplementary Planning Document be adopted as detailed in Appendix 1 and the Development and Regeneration Manager in consultation with the Executive Member for Economic Development and Public Services Reform be authorised to make any minor text, layout and formatting changes on the publication of the document.

Lead officer: Alison Marland


19/09/2017 - Equality Forum Refresh 2017 ref: 8340    For Determination

Decision Maker: Council

Made at meeting: 19/09/2017 - Council

Decision published: 03/12/2019

Effective from: 19/09/2017

Decision:

Councillor Hasina Khan, Chair of the Equality Forum presented a report of the Director of Policy and Governance on the refresh of the Forum, proposing a number of changes to future meetings.

 

The Forum was well attended and its aims and objectives would continue, but it was suggested that the structure should change to the delivery of two half day celebration events per year, supplemented by small task and finish groups. The proposals had been considered at a recent meet of the Equality Forum and the refreshed approach had received approval. 

 

Councillor Hasina Khan, Chair of the Equality Forum proposed, Councillor Peter Wilson, Executive Member for Resources seconded, and it was RESOLVED – that changes to the Equality Forum format and delivery be agreed as set out in the report.

Lead officer: Kate Howcroft


19/09/2017 - Revenue and Capital Budget Monitoring 2017/18 Report 1 (end of June 2017) ref: 8337    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 19/09/2017 - Council

Decision published: 03/12/2019

Effective from: 19/09/2017

Decision:

Councillor Peter Wilson, Executive Member for Resources presented a report of the Chief Executive on the provisional revenue and capital outturn figures for the Council as compared against the budgets and efficiency savings targets set for the 2017/18 financial year. The forecast was for an underspend of £321,000 against the existing revenue budget. The report had been considered at Executive Cabinet on 3 August and now required Council approval.

 

Councillor Alan Cullens praised the improvement works undertake at Cotswold House in recent years which he felt had transformed the facility. He asked for an update on the Market Walk Extension project and in response, the Executive Leader said there had been many communications with people acting on behalf of Marks and Spencer and he hoped the current minor obstacles could be overcome quickly. Negotiations were also ongoing with other tenants. The Executive Leader agreed to a request of Councillor Cullens that a meeting of the Market Walk Steering Committee be held, if no agreement is in place by 29 September 2017.

 

Councillor Peter Wilson, Executive Member for Resources proposed, Councillor Alistair Bradley, Executive Leader seconded and it was RESOLVED –

 

That approval be given for the contribution of £259,000 from in-year revenue underspends to General Balances in 2017/18 to put the Council on target to achieving the goal of increasing general fund balances to £4m, achieving it one year earlier than set out in the Medium Term Financial Strategy. This would therefore replace the proposed budgeted contribution to balances in 2018/19 as previously detailed in the Medium Term Financial Strategy and also help reduce the budget deficit in 2018/19.

 

 

Lead officer: James Thomson


19/09/2017 - Joint Memorandum of Understanding and Statement of Co-operation relating to the Objectively Assessed Need for Housing ref: 8338    Recommendations Approved

Decision Maker: Council

Made at meeting: 19/09/2017 - Council

Decision published: 03/12/2019

Effective from: 19/09/2017

Decision:

The Director of Business, Development and Growth submitted a report updating Members on the Strategic Housing Market Assessment (SHMA) and objectively assessed need for Central Lancashire and Chorley. The report also sought approval to enter into a Memorandum of Understanding (MoU) with Preston and South Ribble Councils which reflects the partnership working together across the housing market area.

 

Councillor Paul Walmsley, Executive Member for Public Protection presented the report which referred to the Central Lancashire Core Strategy which had been prepared jointly by Chorley, Preston and South Ribble Councils and adopted in 2012. This included the housing delivery requirements for each local authority at the time, which was Chorley 417 (dwellings per year); South Ribble 417; and Preston 507.

 

The Core Strategy is informed by the Strategic Housing Market Assessment which provides evidence based information. It doesn’t set housing targets but provides an assessment of the need for housing in an area. Preston Council commissioned a company to produce a new SHMA for the three Councils in 2016 and the outcome of their assessment and the rationale, was contained within the report.

 

It was proposed that a formal MoU be entered into with South Ribble and Preston to agree to retain the distribution of housing requirement. Attached to the report as Appendix 1, was a proposed Joint MoU and Statement of Co-operation relating to the Provision of Housing Land.

 

Councillor Paul Walmsley, Executive Member for Public Protection proposed, Councillor Alistair Bradley, Executive Leader seconded and it was

 

RESOLVED –

 

1.    That Chorley Council enters into a formal Memorandum of Understanding with Preston City Council and South Ribble Borough Council to agree to retain the distribution of housing requirement as set out within the existing Central Lancashire Core Strategy. This would mean an annual housing requirement for Chorley of 417 dwellings.

 

2.    That delegated authority be granted to the Director of Business, Development and Growth, in consultation with the Head of Legal, Democratic and HR Services, to agree any subsequent minor changes to the Memorandum of Understanding.


21/11/2017 - Polling Station Update ref: 8335    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/11/2017 - Council

Decision published: 03/12/2019

Effective from: 21/11/2017

Decision:

The Chief Executive submitted a report as Returning Officer on suggested changes to polling station premises.

 

Following the last elections there had been a small number of requests to change polling station premises in the Euxton North, Adlington and Anderton and Chorley South West wards. However since the announcement of the Borough Ward Boundary Review, it was proposed that two of the three requests for alternative premises be deferred until the Boundary Review was complete in 2020 at which point all premises would need to be appraised. The third request was more straightforward and was a proposal to use the new Buttermere Community Centre as a replacement for Gillibrand Primary School to allow the school to continue to remain open.

 

Councillor Alan Cullens asked that the use of the Primrose Hill Primary School be reconsidered, however Councillor Danny Gee reported that the head teacher felt that in 2018 the school would be able to remain open during election day.

 

RESOLVED –

1.    That Buttermere Community Centre is designated as a replacement polling station to Gillibrand Primary School within the Chorley South West Ward.

 

2.    That any other polling station reviews be suspended and dealt with as part of the forthcoming borough ward boundary review.

 

 


21/11/2017 - Adoption of Model Procedures ref: 8336    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/11/2017 - Council

Decision published: 03/12/2019

Effective from: 21/11/2017

Decision:

Members considered a report of the Director of Policy and Governance on the adoption of model procedures to deal with any grievance or disciplinary action in relation to the Chief Executive and Chief Officers of the Council. These were as set out in the Joint Negotiating Committee conditions of employment for both Chief Executives and Chief Officers and if approved, would be incorporated into the existing Employment Procedure Rules contained with the Constitution.

 

The model procedures, should they need to be implemented, required a number of committees/panels to be established and it was proposed that these be drawn from the existing membership of the Appointments Panel and HR Appeals Committee.

 

RESOLVED –

 

1.         That the model procedures for dealing with grievance procedures and disciplinary action be adopted as set out in the Joint Negotiating Committee for Local Authority Chief Executives Conditions of Service and the Joint Negotiating Committee Chief Officer Conditions of Service.

 

2.         That the Committees and Panels which are required to be established when dealing with grievance and disciplinary action, be established and appointed as set out in paragraph 8 of the report.

 

3.         That the Officer Employment Procedure Rules contained in Appendix 3 of the Constitution be amended accordingly to incorporate these changes.

 


21/11/2017 - Market Walk Update ref: 8333    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/11/2017 - Council

Decision published: 03/12/2019

Effective from: 21/11/2017

Decision:

Councillor Alistair Bradley, Executive Leader presented a report of the Director of Business, Development and Growth updating Members on Market Walk.

 

The report summarised the decisions the Council had made regarding the development of the Market Walk Extension in terms of agreed leases and the recent decision by Marks and Spencer to review all proposed new Simply Food stores following a change in senior personnel at the company. All proposed new sites would be subject to re-appraisal including Chorley and so despite having a signed agreement in place with Reel Cinema, the Council could not currently progress with the scheme under the existing terms for approval for delivery.

 

To minimise the Council’s financial exposure on the scheme and mitigate against any short term negative impacts the construction work might have, Eric Wright Construction had been instructed to:

 

·         Complete the drainage and service diversion works that are already underway.

·         To complete the final design works as already commissioned.

·         Cancel the order for piling and piling mat

·         To not confirm any orders that would commit the Council to further expenditure including structural steel and cladding system.

·         To move back the fixed hoarding line by 15.11.17 to make existing hard standing available for 24 public parking spaces

·         To lay an area of temporary tarmac surface to create c.30 car parking spaces to be available for public use by the afternoon of 18.11.17

·         To lay an area of temporary tarmac surface to create an additional c.30 car parking spaces to be available for public use by the afternoon of 25.11.17

·         To further condense the area of the site to the minimum required to enable delivery of remaining scheduled works.

 

Reel Cinema had been made aware of the situation and had responded positively. There was also interest from a major chain restaurant which was being pursued. To date £2.6m had been approved and committed and the report contained a number of options going forward:

 

Option 1 – Continue with the extension at the earliest opportunity and that may include seeking a partner to mitigate some of the costs/risks and/or possibly amending the current scheme.

Option 2 – Retain the temporary car park surface and site infrastructure and continue to seek alternate tenants for the existing design.

Option 3 – Consider a redesign of the scheme or other financial models.

Option 4 – Stop and reinstate the Flat Iron Car Park to a high quality permanent finish.

 

In presenting the report, the Executive Leader referred to a 200 signature petition he had received opposing the development and stated that this would be taken into account, however there was other evidence to be considered:

·         The existing Market Walk units were all fully occupied with other interest from businesses

·         The Council needed a revenue steam going forward to help meet the increasing budget gap

·         Meetings were taking place with traders to listen to their concerns, but ultimately it was for everyone to work together to demonstrate Chorley was open for business now and into the future

·         The public would like to see the delivery of a cinema and also food/restaurant opportunities in the evenings when smaller independent businesses didn’t necessarily want to trade.

 

In conclusion Councillor Bradley felt the Council needed to pause, to work up further options that would benefit the interests of the town residents and traders and recommended that those proposals be submitted to the Market Walk Steering Committee and then to the Council meeting in January 2017.

 

Councillor Peter Wilson, Executive Member for Resources supported the proposal to pause the scheme, referring to the need to consider the bigger picture and the Council’s achievements in reducing parking fees, bringing former sites back into use, holding major events and purchasing Market Walk with an income to the Council of £1m a year. The review of the provision of an M&S Simply Food store was a setback but it was important not to lose sight of the value that a cinema would bring to the night time economy of Chorley.

 

Councillor Alan Cullens, Leader of the Opposition, was pleased the debate on Market Walk was being held in public and supported looking at other schemes, however he stated that his group was wholly opposed to any further development on the Flat Iron which would reduce car parking. He referred to the petition and the impact on business and traders from the loss of car parking and requested:

 

·         That all work related to the scheme be halted, that it be confirmed that no scheme will go ahead by the end of January, and car parking be fully reinstated.

·         Remove existing hoardings so that the town centre looks open for business; and

·         Consider compensation for the loss of business during this time.

 

Councillor Bradley agreed to consider these proposals and seek to make improvements where possible but the timetable in place had not been just to suit M & S but also Reel Cinema and discussions needed to continue with them as they were keen to come to Chorley. Car parking was the main concern of traders at the current time and work was taking place with them to maximise parking space in the centre.

 

Other councillors referred to the availability of other car parking which was just a few more minutes walk from the centre; the new park and ride facility at both Morrisons and Woodlands; and comparisons with other larger towns where parking was always considerably further away from the shops. Councillors  Paul Walmsley and Peter Wilson reiterated the need to pause the work on the Market Walk extension to evaluate the options. It was essential to generate more income for the Council and whilst the M & S stance was disappointing there was still a great deal of confidence in the scheme and the ability to let all units.

 

RESOLVED -  

 

1.    That the Council agrees to pause and suspend operations on the site until the end of January with a view to doing a more detailed analysis of the various options going forward, being presented to Market Walk Steering Group and Council in January.

 

2.    That Council approves an additional £54,200 expenditure incurred in creating temporary parking, suspend the site and continuing professional fees until the end of January 2018.

 


21/11/2017 - Chorley Council Corporate Strategy 2017/18 - 2018/19 ref: 8334    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/11/2017 - Council

Decision published: 03/12/2019

Effective from: 21/11/2017

Decision:

Members considered a report of the Director of Policy and Governance, presented by Councillor Peter Wilson, Executive Member for Resources and

seeking approval to the refresh of the Council’s Corporate Strategy for 2017/18 and 2019/20.

 

The report provided a summary of the performance of the Corporate Strategy in 2016/17 and the changes proposed as part of the Corporate Strategy refresh for 2018/19. A comprehensive review of the strategy had been undertaken by the administration which incorporated ongoing major projects like Market Walk and Primrose Gardens but included new projects to reflect the increasingly challenging national context and with a focus on meeting the fundamental needs of local residents like health, housing and employment.

 

There had been minor changes to the Corporate Strategy key priorities which were now:

  • Involving residents in improving their local area and equality of access for all;
  • Clean, safe and healthy communities;
  • A strong local economy; and
  • An ambitious council that does more to meet the needs of residents and the local area.

 

The presentation of the new Corporate Strategy had been refreshed with a new design to clearly set out the commitments of the Council for 2017/18 to 2018/19 and the following projects would be included:

 

1.    Improve the look and feel of local neighbourhoods across the borough

2.    Develop Astley Hall and park as a visitor destination

3.    Support people from across the borough to be digitally included

4.    Deliver the Primrose Gardens retirement village

5.    Deliver the Youth Zone

6.    Develop a strategy for housing in Chorley and implement a programme of work

7.    Bring forward key sites for development

8.    Deliver the Market Walk extension

9.    Deliver a borough wide programme to help people overcome barriers to employment

10.Transform the way the Council delivers services

11.Deliver a borough wide programme of improvements to street services

12.Integrate public services through the Chorley Public Service Reform Partnership

 

Before taking a decision on these proposals, Members considered alternative proposals put forward by the Conservative Group in the following agenda item.


23/01/2018 - Shared Services Update ref: 8332    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/01/2018 - Council

Decision published: 03/12/2019

Effective from: 23/01/2018


23/01/2018 - Electoral Review Update ref: 8331    For Determination

Decision Maker: Council

Made at meeting: 23/01/2018 - Council

Decision published: 03/12/2019

Effective from: 23/01/2018

Decision:

Councillor Peter Wilson, Executive Member (Resources) presented the report of the Director (Policy and Governance) which provided an update on the electoral review of Chorley Council and the formulation of an Electoral Review of Chorley Council Committee to oversee the review process and implementation of the recommendations.

 

Councillor Peter Wilson, Executive Member for Resources proposed, Councillor Alistair Bradley, Executive Leader seconded the DECISION – to

1.    Note the arrangements and timetable for the Electoral Review.

2.    Appoint to the Electoral Review of Chorley Council Committee

Councillors Alistair Bradley, Peter Wilson, Jane Fitzsimons and Danny Gee, John Walker, Paul Leadbetter, Debra Platt and Mark Jarnell.  Substitutes: Paul Walmsley, Adrian Lowe, Martin Boardman and John Dalton.

3.      Approve the attached draft terms of reference.

Lead officer: Cathryn Filbin


23/01/2018 - Council Appointments ref: 8330    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/01/2018 - Council

Decision published: 03/12/2019

Effective from: 23/01/2018

Decision:

Agreement was sought to a number of changes in committee and outside body appointments.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson, Deputy Leader, seconded the DECISION - that the following appointment be approved:

 

·         Councillor Alistair Morwood and Councillor Debra Platt as substitutes for the Appointments Panel.


23/01/2018 - Market Walk Update ref: 8327    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/01/2018 - Council

Decision published: 03/12/2019

Effective from: 23/01/2018


23/01/2018 - Market Walk Update ref: 8328    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/01/2018 - Council

Decision published: 03/12/2019

Effective from: 23/01/2018

Decision:

Councillor Alistair Bradley, Executive Leader, presented the report of the Director (Business, Development and Growth).  The report updates members on the current status of the project, together with an overview of the main options available to the Council going forward.  It also outlines associated parking, public realm and enablement projects which are linked to the delivery of the options.

 

In proposing the report Councillor Bradley explained that the concerns of businesses have been taken into account and action has been taken relating to the provision of car parking spaces.  There has been a great deal of feedback on the proposals, both positive and negative, which has informed the proposals. 

 

Three options are set out within the report;

Option 1 Continue with extension at earliest opportunity in its existing design,

Option 2 Commission a partial redesign of the layout, based on the building footprint from the original design to increase flexibility in lettings and then continue to build at the earliest opportunity,

Option 3 Stop and reinstate the Flat Iron Car Park to a high quality permanent finish.

 

Discussions are ongoing with the cinema and the architects who are already signed up, and Marks and Spencer food have reopened discussions for a unit within the development, although on a slightly smaller footprint.  At this point it is not possible to guarantee their occupancy or a date by which they will sign. 

 

It is important for the Town Centre that the development takes place, and delivers what residents want, including the cinema, leisure and retail units.  This is supported by the Town Centre master plan. 

 

Currently, there is enough interest to generate a profit of £70k per annum, however, if the units are all full £350k will be generated for the council.   The current design is flexible enough to deliver what is needed and if the council wait for guarantees the project may well not go ahead.

 

Councillor Peter Wilson, Executive Member (Resources), noted that the council has to stop, or move forward.  The council have liaised with town centre traders and are committed to ensuring that the markets remain vibrant. 

 

Councillor Alan Cullen's expressed concerns at the proposals, the high risk nature of the project, the impact of the internet on shopping habits  and that further consideration is needed to retain the unique qualities of the town.  

 

Councillor Bradley noted that Chorley Council, and not a private developer, will gain the benefit of the profit from the extension, as had been planned in previous years.  The council has three future income streams; council tax, business rates and rents. 

 

Members considered the need to invest in the core of the town centre, the need to provide adequate car parking as the extension will be built on the Flat Iron car park, and the risks associated with the extension. 

 

Councillor Chris France noted that the financial projections are based on assumptions, although these assumptions are based on evidence.  The need to provide a town centre that young people wish to visit and spend their money is important moving forwards. 

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson, Executive Member for Resources, seconded the DECISION:  To take progress option 2: to commission a partial redesign of the layout, based on the building footprint from the original design to increase flexibility in lettings and then continue to build at the earliest opportunity. 


23/01/2018 - Revenue and Capital Budget Monitoring Report 2017/18 Report 2 (end of September 2017) ref: 8329    For Determination

Decision Maker: Council

Made at meeting: 23/01/2018 - Council

Decision published: 03/12/2019

Effective from: 23/01/2018

Decision:

Councillor Peter Wilson, Executive Member (Resources) presented the report of the Chief Finance Officer which set out the provisional revenue and capital outturn figures for the Council as compared against the budgets and efficiency savings targets set for the financial year 2017/18.

 

Councillor Alan Cullens requested the figures for the park and ride service by journey and Councillor Wilson undertook to provide this following the meeting. 

 

Councillor Peter Wilson, Executive Member for Resources proposed, Councillor Alistair Bradley, Executive Leader seconded the DECISION – to

1.    Note the full year forecast position for the 2017/18 revenue budget and capital investment programme.

2.    Note the forecast position on the Council's reserves.

3.    Grant approval for the use of £25,000 from in-year revenue underspends to enable the Council to meet the requirements of the General Data Protection Regulation.

4.    Grant approval for the use of £50,000 from in-year revenue underspends to enable the Council to fund the Local Government Boundary Commission for England’s electoral review of Chorley Council

5.    Grant approval for the use of £50,000 from in-year revenue underspends to fund the revenue implications of the Council’s Worksmart project.

6.    Grant approval for the use of £120,000 from in-year revenue underspends to allow the Council the flexibility to continue funding local bus services in 2017/18.

7.    Grant approval for the use of £30,000 from in-year revenue underspends to fund the revenue implications of recent planning appeals.

8.    Grant approval for the use of £60,000 from in-year revenue underspends to create a project director post with sole responsibility to deliver the Market Walk extension, Primrose Gardens and the Digital Health Park.

9.    Note the capital programme to be delivered in 2017/18 to 2019/20.

Lead officer: James Thomson


27/02/2018 - Electoral Review Committee ref: 8326    For Determination

Decision Maker: Council

Made at meeting: 27/02/2018 - Council

Decision published: 03/12/2019

Effective from: 27/02/2018

Decision:

Councillor Peter Wilson, Executive Member (Resources) presented the report of the Director (Policy and Governance) which corrected the political proportionality to the Electoral Review of Chorley Council Committee, and to consider a formal request to the Secretary of State for Housing, Communities and Local Government to defer the 2019 local borough elections. 

 

Councillor Peter Wilson, Executive Member (Resources) proposed, Councillor Alistair Bradley, Executive Leader, seconded the DECISION:

 

1.    To approve the amendments to the membership of the Electoral Review of Chorley Council Committee, with the political proportionality of 5 Labour (and 2 substitutes), 3 Conservative (and 2 substitutes) and 1 seat to be allocated to the smaller groups within the Council.  Councillor Alan Whittaker was appointed as the fifth Labour member. 

2.    To approve a formal request being made to the Secretary of State for Housing, Communities and Local Government to defer the 2019 local borough elections due to the whole of Council election in 2020.  This would result in a cost saving to the Council of approximately £120,000.

Lead officer: Cathryn Filbin


10/04/2018 - Acquisition of Former Hyatt Restaurant, Dole Lane and Proposed Lease to Chorley Little Theatre ref: 8323    Recommendations Approved

Decision Maker: Council

Made at meeting: 10/04/2018 - Council

Decision published: 03/12/2019

Effective from: 10/04/2018

Lead officer: Alison Davenport


27/02/2018 - Fees and Charges Policy and a Review of Fees and Charges ref: 8325    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 27/02/2018 - Council

Decision published: 03/12/2019

Effective from: 27/02/2018

Decision:

This item was considered at item 5 on the agenda. 

Wards affected: (All Wards);

Lead officer: James Thomson


10/04/2018 - Council Appointments ref: 8322    Recommendations Approved

Decision Maker: Council

Made at meeting: 10/04/2018 - Council

Decision published: 03/12/2019

Effective from: 10/04/2018

Decision:

Agreement was sought to a new outside body appointment for Chorley Football Club Community Trust.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson, Deputy Leader, seconded and it was RESOLVED - To appoint the Executive Member (Early Intervention and Support) to Chorley Football Club Community Trust.


10/04/2018 - Revenue and Capital Budget Monitoring 2017/18 Report 3 (end of December 2017) ref: 8320    Recommendations Approved

Decision Maker: Council

Made at meeting: 10/04/2018 - Council

Decision published: 03/12/2019

Effective from: 10/04/2018

Decision:

Councillor Peter Wilson, Executive Member (Resources) presented the report of the Chief Finance Officer which set out the provisional revenue and capital outturn figures for the Council as compared against the budgets and efficiency savings targets set for the financial year 2017/18.

 

Councillor Peter Wilson, Executive Member for Resources proposed, Councillor Alistair Bradley, Executive Leader seconded the DECISION – to

 

1.         Note the full year forecast position for the 2017/18 revenue budget and capital investment programme.

2.         Note the forecast position on the Council's reserves.

3.         Approve the contribution of £60,000 from in-year revenue underspends to the Buildings Maintenance Reserve to finance one-off costs relating to the Council’s maintenance of offices and buildings.

4.         Approve the contribution of £100,000 from in-year revenue underspends to the Change Management Reserve to finance one-off redundancy and pension strain costs arising from transformation and shared service strategies.

5.         Approve the contribution of £40,000 from in-year revenue underspends to fund the revenue implications of future planning appeals.

6.         Approve the use of £40,000 from in-year revenue underspends to provide the council with external expertise for the furthering of income generation.

7.         Approve the contribution of £130,000 from in-year revenue underspends to enable the modernisation of the Council’s ICT and Streetscene services.

8.         Approve the budget changes to the capital programme outlined in paragraph 70.

Lead officer: James Thomson


10/04/2018 - Electoral Review of Chorley Council - Draft Council Size Submission ref: 8321    For Determination

Decision Maker: Council

Made at meeting: 10/04/2018 - Council

Decision published: 03/12/2019

Effective from: 10/04/2018

Decision:

Councillor Alistair Bradley Executive Leader, advised that the first meeting of the Electoral Review of Chorley Council Committee took place on 7 March 2018.  At that meeting, the committee considered evidence that is to be presented as part of the council’s submission to the LGBCE.

 

The LGBCE will re-draw ward boundaries so that they meet their statutory criteria. The council will have the opportunity to put forward its ideas in two phases of public consultation.

 

Councillor Alan Cullens, Leader of the Conservative Group, proposed an amendment, that Chorley Council should comprise of 39 councillors and move to all out elections.  This would save the council a considerable sum of money.  Councillor Martin Boardman, Shadow Executive Member (Resources) seconded the amendment. 

 

The proposal was put to the vote and LOST. 

 

Members considered the disadvantages to all out elections, particularly the political instability this could lead to.  Having elections by thirds enabled change to be more gradual and for councillors to build experience on each of the committees.  This also acted as a buffer for populism.

 

Members discussed the importance of having enough councillors to discharge the functions of the council, and to hold the Executive to account. 

 

Councillor Alistair Bradley, Executive Leader proposed an amendment to the council size submission document. On page 3 under the ‘Proposal’ heading there is a brief summary of the approach taken to develop and agree the council size proposal.  The Council’s submission has been developed by a cross party committee of 9 councillors. A meeting of the Electoral Review of Chorley Council Committee took place on the 7 March 2018, following a review of evidence, a positive discussion and due consideration the committee unanimously agreed that the  council size could be reduced from 47 to be 42 members with the frequency of elections continuing by thirds.

 

Councillor Alistair Bradley, Executive Leader proposed, Councillor Peter Wilson, Executive Member for Resources, seconded the amended substantive motion, the DECISION

To approve the amended council submission on the future size and electoral cycle of Chorley Council, as agreed unanimously at the Electoral Review of Chorley Council Committee, that Chorley Council should –

           comprise of 42 councillors, and

           continue to undertake its elections by thirds

Lead officer: Cathryn Filbin


27/02/2018 - GENERAL FUND REVENUE AND CAPITAL BUDGET AND COUNCIL TAX 2018/19 ref: 8324    For Determination

Decision Maker: Council

Made at meeting: 27/02/2018 - Council

Decision published: 03/12/2019

Effective from: 27/02/2018

Decision:

Councillor Peter Wilson, Executive Member (Resources) presented the Executive's General Fund Revenue and Capital Budget and Council Tax proposals for 2018/19 and item 7. Fees and Charges Policy and a Review of Fees and Charges.  He explained that both items would be considered at the same time. 

 

Councillor Wilson thanked the officers and the Labour Group for their hard work and input into the proposed budget.  He referred to the achievements of the Council in recent years, investing significant sums in the provision of services, both in the town centre and rural areas, noting this was achieved during a period of austerity and the requirement to make £3 1/2 million in savings. 

 

Councillor Wilson explained that the budget had resilience for the future.  Chorley Council has experienced, and will continue to experience in the coming three years, large reductions in its major funding sources, including Revenue Support Grant, Retained Business Rates, New Homes Bonus and income from LCC.  The forecast budget deficit for 2019/20 is £1.6m and £2.2 in 2020/21. 

 

Through savings achieved to date, additional income identified, a review of net financing, the use of unutilised reserves and increases in council tax the Council is able to set a balanced budget in 2018/19 with some resources available to invest. 

 

The proposed budget is consistent with the Medium Term Financial Strategy and safeguards the financial resilience of the Council’s maintaining the level of working balances at £4.0m.

 

Councillor Wilson explained that, in addition to a balanced budget, there are proposals for investment to support the Corporate Strategy.  This includes the delivery of the Digital Office Park, Primrose Gardens extra care facility and the delivery of the Market Walk extension.  The Council is working with partners to deliver some of these projects. 

 

Councillor Bradley, Executive Leader of the Council, noted that the majority of Lancashire Districts are increasing their council tax. The proposed budget is in line with an agreed plan to become self-sufficient and to invest in the services that residents want. 

 

In summary, the report set out proposals that will:

·         Mitigate the reduction in Central Government funding by increasing Council Tax by 2.99% in 2018/19 and including a forecast 2.99% increase in Council Tax in 2019/20 and a forecast 2% increase in 2020/21 as part of the medium term budget strategy.

·         Deliver budget efficiency savings and increased income in 2018/19 onwards

·         Continue to deliver investment in strategic priorities including £0.897m in 2018/19 and £0.673m in 2019/20

·         Seek to bridge the forecasted budget gap, in particular through the procurement of its contracts, through sharing services with other councils and investing in projects that generate net income streams for the Council.

·         Is consistent with the Medium Term Financial Strategy.

·         Minimise the revenue impact of the Council’s borrowing commitment to fund the capital programme.

·         Safeguard the financial resilience of the Council’s budget by maintaining the level of working balances at £4.0m.

 

The following appendices were attached to the main report on the General Fund Revenue and Capital Budget and Council Tax for 2018/19, providing supporting information to the budget proposals:

 

Appendix A: Formal Council Tax Resolution 2018/19

Appendix B: Special Expenses & Parish Precepts 2018/19

Appendix C: Delivering Our Priorities - Chorley Council Medium Term Financial Strategy 2018/19 to 2020/21

Appendix D: Cumulative Budget Deficit & Budget Strategy 2018-19 to 2020-21

Appendix E: Variance Analysis - Movements from 2017-18 Original Estimates

Appendix F: General Fund Forecast Assumptions

Appendix G1 to G3: Capital Programme 2017/18 to 2020/21, Capital Financing, Developer Contributions

Appendix H: Treasury Strategy 2018/19 to 2020/21

Appendix H1: Advice of Treasury Management Consultants

Appendix I: Pay Policy 2018-19

Appendix J: Report of the Chief Finance Officer

Appendix K: Budget Consultation 2018/19

Appendix L: Assessing the impact of 2018/19 Budget proposals

 

There were no questions raised on the Administration’s Budget Proposal. 

 

Before moving to the vote, the Mayor asked the Conservative Group to present their Alternative Budget.

Wards affected: (All Wards);

Lead officer: James Thomson


15/05/2018 - General Data Protection Regulations ref: 8314    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

Councillor Peter Wilson, Executive Member for Resources, presented the report of the Director (Policy and Governance). 

 

The EU General Data Protection Regulations (GDPR) will come into force on 25 May 2018.  These introduce a new data protection regime to be enforced against any organisation doing business or providing services within the European Economic Area. This includes Local Government.

 

The GDPR provide new principles to be applied placing new obligations on data holders and new rights are granted to data owners. There is also a new role created who is responsible for the monitoring of the Data Protection regime in each organisation, the Data Protection Officer.

 

A Member Learning Session has been scheduled on 24 July, prior to the next Council meeting, all about the impact of GDPR, in addition to the elearning course made available to all members. 

 

The Executive Member for Resources, Councillor Peter Wilson proposed and the Executive Leader, Councillor Alistair Bradley seconded the Decision

1.    To approve the adoption of the policies contained at Appendix 1.

2.    To approve the appointment of the Council’s Monitoring Officer, the Head of Legal, Democratic and HR Services to the role of Data Protection Officer.


15/05/2018 - Election of the Mayor for the Council Year 2018/19 ref: 8319    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

It was formally proposed by Councillor Tony Gee, and seconded by Councillor Adrian Lowe, that Councillor Margaret Lees be elected as Mayor of the Borough of Chorley for the forthcoming Council Year.

 

Decision: that Councillor Margaret Lees be elected as Mayor of the Borough of Chorley for the forthcoming Council year.


24/07/2018 - Provisional Revenue and Capital Outturn 2017/18 ref: 8311    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 24/07/2018 - Council

Decision published: 03/12/2019

Effective from: 24/07/2018

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the Provisional Revenue and Capital Outturn for 2017/18 which had been agreed by the Executive Cabinet on 21 June. The report requires full Council approval for a number of recommendations.

 

Members considered the recommendations in relation to in-year revenue underspends to the Change Management Reserve, the Asset Maintenance Reserve and the Business Rates Retention Equalisation Reserve.  The financing of the 2017/18 capital programme to maximise the use of funding resources available to the Council was highlighted.

 

Councillor Bradley noted that in the 2017/18 budget the expected net income from Market Walk, after deducting financing costs, is £0.998m.

 

The Executive Member (Resources), Councillor Peter Wilson proposed and the Executive Leader, Councillor Alistair Bradley seconded the Decision – that approval be given to the following:

1.         To note the full year outturn position for the 2017/18 revenue budget and capital investment programme.

2.         To note the use of the £2.2m Southport Road capital receipt, as outlined in paragraph 34, to pay off the borrowing used to fund assets with short useful lives and instead use prudential borrowing to fund the purchase of the Oak House. The outcome being a £176k saving to the council’s revenue budget.

3.         To note Executive Cabinet approval for slippage requests outlined in Appendix 2 of the report to finance expenditure on specific items or projects in 2018/19.

4.         For the contribution of £300,000 from in-year revenue underspends to the Change Management Reserve to finance one-off redundancy and pension strain costs arising from transformation and shared service strategies.

5.         For the contribution of £100,000 from in-year revenue underspends to the Asset Maintenance Reserve to finance one-off costs relating to the Council’s maintenance of offices and buildings.

6.         For the contribution of £156,835 from in-year revenue underspends to the Business Rates Retention Equalisation Reserve.

7.         To note the 2017/18 outturn position on the Council's reserves outlined in Appendix 4.

8.         To note the impact of the final capital expenditure outturn and the re-phasing of capital budgets to 2018/19 and approve the additions to the capital programme outlined in paragraph 72.

9.         For the financing of the 2017/18 capital programme to maximise the use of funding resources available to the Council.

Lead officer: James Thomson


15/05/2018 - Properties for the Syrian Refugee Programme ref: 8312    For Determination

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

The Executive Member (Homes and Housing), Councillor Jane Fitzsimons presented the confidential report of the Director (Early Intervention and Support). 

 

The preferred option is for the council to seek to purchase properties that will be used to house refugees as part of the Syrian Refugee Programme. The rationale for this proposal is that it provides the council the best opportunity to manage the programme so that the refugee families are well-supported and become well integrated into the community. In addition, following the end of the programme, the council will have assets in the properties that can be used in the future.

 

Members discussed the different options considered.  Councillor Alan Cullens, Leader of the Opposition expressed concern about the timescales involved and the town centre location of the proposed properties.  He suggested that rental properties should be the preferred option.  He queried the costing within the report and the options if properties cannot be purchased and renovated for when the refugees arrive.

 

Councillor Fitzsimons explained that timescales are tight, but that the Council, as a community leader, is best placed to ensure that the refugees are supported in settling in Chorley, with access to services and education.  Until the Council knew the families were coming it was not possible to purchase properties, but long term the proposal will increase the Council asset base, in line with the proposal for the housing company.   

 

The Executive Member (Homes and Housing), Councillor Jane Fitzsimons proposed and the Executive Leader, Councillor Alistair Bradley seconded the Decision

1.    To increase the Capital Programme by £1.672 million for the purpose of purchasing 10 properties and that prudential borrowing is used to fund this purchase.

2.    To set aside a revenue reserve of £60k to create a building maintenance fund to bring any homes that require refurbishment up to the necessary standard.

 

Lead officer: Fiona Hepburn


15/05/2018 - LCC Transformation Fund - additional budget request ref: 8313    For Determination

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

The Executive Leader, Councillor Alistair Bradley presented the report of the Director (Policy and Governance). 

 

This report provides a summary of the current financial position regarding the provision of Council-funded bus services within Chorley. It also outlines the proposals to move to a tendered solution, to provide a more sustainable suite of subsidised bus provision, funded by the Council, and LCC within the borough.

 

The overall subsidy contribution funds four current routes. The current cost arrangements are expensive, and are not sustainable.  Over recent months, a significant amount of work has taken place between both Chorley Council and Lancashire County Council to seek a more sustainable approach to the provision of these routes within Chorley.

 

In order to deliver more sustainable bus services, and increase LCC funding into the subsidised routes, the existing routes have been re-designed into three routes combining the majority of the current 7C and 6/6Aprovision into a new 357 service. Details of these routes are outlined within the report.

 

As the initial 12 month tender will span both the 18/19 and 19/20 financial year, approval is sought to support the current subsidy, and new tendered arrangements until 30 September 2019.

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the Decision

1.    To increase the 2018/19 LCC Transformation Fund budget by £58,000, to a total of £158,000 to subsidised bus services in the borough.

2.    That the awarding of the Tender for the proposed 357 service, be awarded by the Executive Member for Economic Development and Public Service Reform via an EMD once a cost tender exercise has been undertaken by LCC.

 

Lead officer: Catherine Hudspith


15/05/2018 - Appointments to outside bodies for 2018/19 ref: 8315    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

A schedule of nominations for the appointment of Council representatives on outside bodies for the forthcoming Council year was circulated.

 

The Executive Leader Councillor Alistair Bradley proposed, Councillor Peter Wilson seconded, the Decision that appointments to outside bodies be approved as follows:

 

No.

NAME OF BODY

NO OF
REPS

REPRESENTATIVES

EXPIRY DATE

1.  

Adactus Board (Now Jigsaw Homes)

Now 1

Councillor Roy Lees + Substitute TBC

 

May 2019

2.  

Adlington Community Association

2

Councillor June Molyneaux and Mrs Florence Molyneaux (Labour Nominee)

May 2019

3.  

Armed Forces Champion (Central Lancashire CVS)

1

Councillor Aaron Beaver

May 2019

4.  

Brindle Village Hall Management Committee (Observer position)

1

TBC

May 2019

5.  

Central Lancashire Strategic Planning Joint Advisory Committee

3

Executive Leader – Councillor Alistair Bradley and Councillors Paul Walmsley and Martin Boardman (Substitute Councillors Roy Lees, Chris France and Paul Leadbetter)

May 2019

6.  

Chorley and District Neighbourhood Watch Association

1

Executive Member for Early Intervention - Councillor Beverley Murray

May 2019

7.  

Chorley and South Ribble Citizens Advice Bureau Management Committee

1

Councillor Gordon France

May 2019

8.  

Chorley and South Ribble Disability Forum

 

1

Councillor Hasina Khan

May 2019

9.  

Chorley and South Ribble Shopmobility

 

1

Councillor June Molyneaux

May 2019

10.       

Chorley Consolidated Charity and Chorley Relief Fund

3

Councillor Anthony Gee (Appointed May 2015)
Councillor Jean Cronshaw (Appointed May 2015)

Councillor Doreen Dickinson (Appointed May 2016)

(NB Appointments are for a 5 year period and cannot be changed mid-period)

May 2020
May 2020

May 2021

11.       

Chorley Football Club Community Trust

 

1

Executive Member for Early Intervention - Councillor Beverley Murray

May 2019

12.       

Chorley Sports Forum

2

Executive Member for Early Intervention - Councillor Beverley Murray and Councillor John Walker

May 2019

13.       

Chorley Women’s Centre Committee

 

1

Councillor Margaret France

May 2019

14.       

Chorley, South Ribble and West Lancashire Children’s Partnership Board

1

Councillor Zara Khan

May 2019

15.       

Clayton-le-Woods Community Centre Management Committee

1

David Rogerson (Labour nominee)

May 2019

16.       

Cuerden Valley Trust

 

1

Councillor Neville Whitham

May 2019

17.       

District Councils’ Network

 

1

Executive Leader  - Councillor Alistair Bradley

May 2019

18.       

Growth Lancashire Ltd Company - Board

1

Executive Leader – Councillor Alistair Bradley Substitute Cllr Alistair Morwood

May 2019

19.       

Heapey and Wheelton Village Hall Committee

2

Councillors Chris France and Gordon France

 

May 2019

20.       

Heskin Village Hall Management Committee

 

1

Councillor Paul Leadbetter

May 2019

21.       

Hoghton Village Hall Management Committee

1

Councillor Sheila Long

May 2019

22.       

Home-Start Chorley and South Ribble

 

 

1

Councillor Margaret Lees

May 2019

23.       

Lancashire Combined Authority (Shadow)

1

 

Executive Leader – Councillor Alistair Bradley (Substitute - Councillor Graham Dunn)

May 2019

24.       

Lancashire County Council - Wellbeing, Prevention and Early Help Advisory Board

 

Councillor Margaret France

May 2019

25.       

Lancashire County Council – Adult Social Care and Health Scrutiny Committee  (Co-opted member)

1

Councillor Margaret France (Substitute - Councillor Jean Cronshaw)

 

May 2019

26.       

Lancashire County Council Transport Asset Management Plan (TAMP) Scrutiny Task Group

1

Councillor Graham Dunn

May 2019

27.       

Lancashire Neighbourhood Watch Forum

1

Councillor Jean Cronshaw

 

May 2019

28.       

Lancashire Police and Crime Panel

1

Executive Leader - Councillor Alistair Bradley (Substitute, Deputy Executive Leader - Councillor Peter Wilson)

May 2019

29.       

Lancashire Teaching Hospital NHS Foundation Trust – Governing Council (3 year appointment)

1

 

Executive Leader – Councillor Alistair Bradley

May 2019

30.       

Lancashire Waste Partnership

1

Executive Member for Customer, Advice and Streetscene Services - Councillor Adrian Lowe

May 2019

31.       

Local Government Association
(Lancashire Branch)

1 (2)

Executive Leader - Councillor Alistair Bradley

Deputy Executive Leader - Councillor Peter Wilson and Leader of the Opposition - Councillor Alan Cullens (Observers)

May 2019

32.       

Local Government Association General Assembly and associated groups

2

Executive Leader - Councillor Alistair Bradley and Deputy Executive Leader - Councillor Peter Wilson

May 2019

33.       

Mawdesley Millennium Trust

 

1

Councillor Martin Boardman

May 2019

34.       

Mawdesley Village Hall Management Committee

1

Councillor Keith Iddon

May 2019

35.       

North Western Local Authorities’ Employers Organisation

1

Executive Member for Resources - Councillor Peter Wilson

 

May 2019

36.       

PATROL Adjudication and Bus Lane Adjudication Joint Committee Service

1

Executive Member for Customer, Advice and Streetscene Services - Councillor Adrian Lowe

May 2019

37.       


Preston and Western Lancashire Racial Equality Council

1

Councillor Paul Clark

May 2019

38.       

Preston Domestic Violence Services – Management Committee

1

Councillor Margaret France

May 2019

39.       

Rivington and Brinscall Advisory Group

 

3

Councillors Chris France, Margaret France and Kim Snape

May 2019

40.       

Rivington Heritage Trust

 

1

Councillor Kim Snape

May 2019

41.       

Runshaw College Community Liaison Group

 

4

Councillors John Dalton, Anthony Gee, Danny Gee, Alistair Morwood

May 2019

42.       

Rural Services Network

 

1

Councillor Alan Whittaker

May 2019

43.       

Safer Chorley and South Ribble Partnership (Responsible Authorities Group)

1

Councillor Marion Lowe

May 2019

44.       

The North West of England and the Isle of Man Reserved Forces and Cadets Association

1

Councillor Aaron Beaver

May 2019

45.       

West Pennine Moors Area Management Committee

2

Councillors Gordon France and Kim Snape

May 2019

46.       

Clayton Hall Landfill Liaison Cttee

1

Councillor Neville Whitham

May 2019

 


15/05/2018 - Appointments to committees, panels and working groups for 2018/19 ref: 8316    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

The Council considered a schedule of nominations for the appointment of committees, working groups and panels in accordance with the political balance of the Council, together with nominations to Chair and Vice Chair positions and a list of shadow portfolio positions.

 

The Executive Leader Councillor Alistair Bradley proposed, the Deputy Leader Councillor Peter Wilson seconded, and the Decision that the following appointments be approved for 2018/19:

 

 

 

 

 

 


15/05/2018 - Executive Cabinet appointments for 2018/19 ref: 8317    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

Councillor Alistair Bradley, Executive Leader informed the Council of his appointments to the Executive Cabinet for 2018/19.

 

Appointments to the Executive Cabinet and portfolio support roles were reported as follows:

 

Portfolio

 

Executive Member

ECONOMICDEVELOPMENTANDPUBLICSERVICEREFORM

LeadDirector:Mark Lester/ Rebecca Huddleston

·         Businessgrowth and inward investment

·         Employmentand skills

·         AssetManagement

·         TownCentre (including Market Walkand car parking)

·         PublicServiceReform(including combined authority and sharedservices)

·         Parksand Open Spaces development

·         Planning and housing policy

 

 

 

 

AlistairBradley

RESOURCES

LeadDirector:  Rebecca Huddleston /Gary Hall

·         Finance

·         CorporateStrategy andimprovement

·         Transformation

·         Communicationsand events

·         Supportservices

·         AstleyHall and Cultural Assets

 

 

 

Peter Wilson

EARLYINTERVENTION

LeadDirector:  Chris Sinnott

·         Integrated communitywellbeing service

·         Volunteering and VCFS

·         CommunityCentreManagement

·         Neighbourhoodworking and communitydevelopment

·         Communitysafety

·         EnvironmentalHealth

 

 

 

BevMurray

HOMES ANDHOUSING

LeadDirector:  Chris Sinnott

·         Housing options,adviceand supportedhousing

·         Homeimprovementservice

·         Privatesector housing

·         PrimroseGardens

 

 

Jane Fitzsimons

PUBLICPROTECTION

LeadDirector:  AsimKhan

·         Development Control

·         Enforcement, including Building Control, Licensing, Empty Properties and Neighbourhood Officers (fly tipping)

 

 

PaulWalmsley

CUSTOMER,ADVICEAND STREETSCENE SERVICES

LeadDirector: AsimKhan

·         Street Cleansing

·         Grounds Maintenance

·         StreetsceneImprovements

·         ICT

·         CustomerServices

·         Revenues and Benefits

·         Single Front Office

·         Waste collection

 

 

 

 

 

Adrian Lowe

 

 

Lead MemberforChorley Integrated Community Wellbeing Service:

 

 

Toinclude:

·         Memberof the Chorley Integrated Community WellbeingServiceExecutiveSteeringGroup

·         CouncilChampion forHealthand Wellbeing

·         Observerroleon Public ServicesReformBoard

 

 

 

MargaretFrance

Lead MemberforShared Services and Joint Working

 

 

Toinclude:

·         Member of shared service joint committee

·                   Lead role for developing sub-regional partnerships, including Lancashire Combined Authority

·         Council Champion for Shared Services

 

 

 

  Graham Dunn

Lead Memberfor Equality and Diversity:

 

 

Toinclude:

·         Chair ofthe Equality Forum

·         CouncilChampion for Equality andDiversity

·         Lead representativeon outside bodieson equality issues

 

 

 

Hasina Khan

MemberResponsible for:

 

 

TownCentre &Assets

Customer,Digital & Community Development

 

Danny GeeMatthewLynch

EconomicDevelopmentand Skills

  Alistair Morwood

Governanceand Audit

Anthony Gee

CouncilChampion for:

 

 

DemocraticandMember Services

 

 

MargaretLees

OlderPeople

Jean Cronshaw

RuralCommunities

 

 

Alan Whittaker

Young People

Strategic Development & Planning

PublicProtection &AnimalWelfare

Enforcement and Adoptions

 

Zara Khan

Roy Lees

Marion Lowe

Kim Snape

 


15/05/2018 - Election of the Deputy Mayor for the council year 2018/19 ref: 8318    Recommendations Approved

Decision Maker: Council

Made at meeting: 15/05/2018 - Council

Decision published: 03/12/2019

Effective from: 15/05/2018

Decision:

It was formally proposed by Councillor John Walker, and seconded by Councillor Alan Cullens, that Councillor Greg Morgan be elected as Deputy Mayor for the forthcoming Council Year.  Councillor Morgan introduced his Deputy Mayoress, Mrs Jocelyn Morgan.

 

Decision: that Councillor Greg Morgan be elected as Deputy Mayor for the Borough of Chorley for the forthcoming Council year.

 

There was a brief adjournment to allow the Retiring Mayor and Mayoress; the newly elected Mayor and her Consort; and the newly elected Deputy Mayor and Mayoress to exchange robes and badges of office.

 

Councillor Margaret Lees in the Chair

 

On resuming the meeting, Councillor Margaret Lees signed the declaration of acceptance of office of Mayor, and thanked Councillors for her appointment. She introduced her Consort for the year, her husband Councillor Roy Lees and presented him with his badge of office.

 

Councillor Greg Morgan signed the declaration of acceptance of office of Deputy Mayor, and thanked Councillors for his appointment.


24/07/2018 - Council Appointments ref: 8309    Recommendations Approved

Decision Maker: Council

Made at meeting: 24/07/2018 - Council

Decision published: 03/12/2019

Effective from: 24/07/2018

Decision:

Agreement was sought to a number of changes in committee and outside body appointments.

 

The Executive Leader, Councillor Alistair Bradley, proposed, the Deputy Leader, Councillor Peter Wilson, seconded the Decision - that the following appointments be approved:

 

Committees

Labour Group

Conservative Group

Independent Group

Digital Office Park Steering Group

(7 Members)  (5:2:0)

 

Alistair Bradley (Chair)

Jane Fitzsimons

Chris France

Danny Gee

Alistair Morwood

Alan Cullens

Greg Morgan

 

 

Councillor Paul Walmsley to replace Councillor Jane Ftizsimons on the Electoral Review of Chorley Council Committee.  Councillor Matthew Lynch to become a reserve member in place of Councillor Paul Walmsley.  

 

Councillor Aaron Beaver to be appointed as an additional reserve for the Electoral Review of Chorley Council Committee.  The Conservative Group do not wish to appoint another reserve.   

 

Councillor Aaron Beaver to be appointed a member of the Development Control Committee with Councillor Gordon France to be a reserve.  

 

Councillor Yvonne Hargreaves to be appointed as an additional member to the Overview and Scrutiny Task Group - Quality of housing provided by social landlords

 

Councillor Terry Brown Councillor John Dalton to be appointed as an additional member to the Equality Forum. 

 

Councillor Alistair Morwood to replace Councillor Margaret France as the Council’s representative on the Lancashire County Council Health Scrutiny Committee.

 

Councillor Sheila Long to be appointed to the Brindle Village Hall Management Committee (Observer position). 

 


24/07/2018 - Market Walk Update ref: 8310    Recommendations Approved

Decision Maker: Council

Made at meeting: 24/07/2018 - Council

Decision published: 03/12/2019

Effective from: 24/07/2018

Decision:

The Executive Leader, Councillor Alistair Bradley presented the report of the Director (Business, Development and Growth) which updates Members update on the current status of the project and proposed phasing.  The report also outlines the status of associated parking, public realm and enablement projects which are linked to the delivery of the project.

 

On 23 January 2018 Council resolved to proceed without further delay, with the Market Walk Extension development based upon Option 2.  A major concern for existing businesses within the town centre has been the impact of lost parking spaces in close proximity to the retail core during phase 2 works.  The impact to parking across the town centre of the proposed phasing plan is detailed in the report. 

 

The current development and parking costs are set out in the report, along with the estimated net distributable income on a fully let scheme.  Marks & Spencer had, that evening, signed the contract. 

 

The Leader of the Opposition, Councillor Alan Cullens, congratulated the Leader on this news and requested more frequent meetings of the Market Walk Steering Group. 

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the Decision – to note the progress of the scheme in line with the programme proposed in Appendix A to enable trading to commence for Christmas 2019.


18/09/2018 - Shared Services Update ref: 8298    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018


18/09/2018 - Outline Planning Application - 17/00715/OUTMAJ - Land Between M61 Motorway and Leeds and Liverpool, Millennium Way, Chorley ref: 8306    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

The Mayor advised that, due to the public interest, she was bringing this item forward on the agenda. 

 

Councillors Adrian and Marion Lowe left the meeting.

 

The Executive Member (Public Protection), Councillor Paul Walmsley presented the report of the Director (Customer and Digital) which provides an assessment of the proposed development.

 

The proposed development represents a sustainable and beneficial use of the site for which outline planning permission should be granted.  The Council’s Development Control Committee considered the application at their meeting on 14 August and was minded to approve the application.  The application has subsequently been referred to the National Planning Casework Unit to determine whether the Secretary of State wishes to call the application in for a decision in accordance with the provisions of Part 5 of the Town and Country Planning (Consultation) (England) Direction 2009. The Secretary of State has decided not to call in the application and has confirmed that he is content that the application should be determined by the local planning authority.

 

Following a query from Councillor Martin Boardman, Deputy Leader of the Opposition, Members discussed the application and considered the potential impact on the town centre.  The types of shops will be restricted through the use of conditions and the highways infrastructure in the area will be improved as part of the development. 

 

The Executive Member (Public Protection), Councillor Paul Walmsley proposed and the Executive Leader, Councillor Alistair Bradley seconded the Decision – that approve the application subject to conditions (refer to appendix 1) and a S106 Obligation to secure the provision of public transport. The suggested conditions are subject to agreement by Lancashire County Council in their capacity as the Local Highway Authority and it is, therefore, also recommended that the Director (Customer and Digital) be authorised to agree the final wording of the conditions in consultation with the Executive Member (Public Protection).

 

Councillors Adrian and Marion Lowe returned to the meeting.


18/09/2018 - A Chorley Housing Company ref: 8301    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

Councillor Roy Lees left the meeting.

 

The Executive Member (Homes and Housing), Councillor Jane Fitzsimons, presented the report of the Director (Business, Development and Growth) which set out the financial and strategic case for establishing a wholly owned Local Housing Company (LHC).  This will enhance the quality of private rented homes in Chorley, expand the provision of affordable homes for local people and generate income for the Council.

 

Despite significant housebuilding activity in Chorley over the last five years and in particular the addition of 638 new affordable homes, there remains a significant and continuous demand for affordable homes.  There are 1,050 households currently registered on Select Move.

 

The Council can build or acquire 200 units without reopening the Housing Revenue Account (HRA).  The Council currently holds six units at Cotswold House and is acquiring another 10 for Syrian Refugees and 65 at Primrose Gardens.  This will leave up to 120 units that the Council could acquire and still remain under the HRA cap.

 

Members supported the proposal and noted that the properties will be spread across the whole borough.  Councillor Martin Boardman, Deputy Leader of the Opposition, echoed the support of the Opposition for this. 

 

The Executive Member (Homes and Housing), Councillor Jane Fitzsimons, proposed and the Executive Member (Resources), Councillor Peter Wilson seconded the DECISION –

1.    That a mixed tenure model incorporating private rented and affordable housing is the optimum model with private rented homes cross-subsidising the affordable provision.

2.    To deliver a private rented and affordable homes model as outlined requires £13.8 million of loan investment from Chorley Council to be funded via PWLB borrowing.

3.    To begin the process of establishing a LHC with the aim of holding the inaugural Board meeting in early 2019.

4.    That specialist financial, governance and legal advice will be procured to ensure that the company structure and detailed business case optimises the agreed financial and strategic outcomes.

5.    To note the long term nature of the project and that, if more than 120 affordable homes are delivered, the Council will need to consider establishing an independent Registered Provider as a discrete subsidiary of the LHC.

6.    To note that in line with all similar vehicles established to date, the approach requires a long term investment strategy of at least 10 years to benefit from the economies of scale associated with owning a significant property portfolio and particularly for the affordable homes element of that portfolio.

7.    That further detail including company structure, governance and reporting arrangements be brought back to Executive Cabinet for consideration with the intent being that the management of the LHC will be delivered in-house.

Councillor Roy Lees returned to the meeting.


18/09/2018 - Lancashire business rates retention pilot in 2019/20 ref: 8303    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the report of the Statutory Finance Officer which set out the case for the Council’s participation in a pilot scheme in which a substantial element of government funding will be received by membership of a 75% Business Rates Retention Pilot pool in 2019/20.

 

At present it is intended that the Lancashire pilot will include the current membership of the Lancashire Business Rates Pool 2018/19, plus Lancaster and Preston, Lancashire Fire and Rescue Service (LFARS), and the unitary authorities Blackburn with Darwen and Blackpool.  Final membership is still to be determined, as each potential participant will need to seek approval to be part of the bid.  The deadline for submitting a bid signed off by the Council’s Statutory Finance Officer is 25 September. 

 

If the pilot bid does not proceed or is not successful, Lancashire councils may seek to continue the existing pooling arrangement in 2019/20 to continue the benefits already being achieved.

 

The Executive Member (Resources), Councillor Peter Wilson, proposed and the Executive Leader, Councillor Alistair Bradley, seconded the DECISION – To

1.    Approve in principle the Council’s participation in the Lancashire bid to be a pilot of 75% Business Rate Retention in 2019/20.

2.    Grant delegated authority to sign the bid application to the Statutory Finance Officer in consultation with the Executive Member (Resources).


18/09/2018 - Electoral Review - Ward Arrangements Proposal ref: 8304    For Determination

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the report of the Director (Policy and Governance) which set out the proposal of the Electoral Review of Chorley Council Committee on its preferred warding arrangements for the borough in response to the Local Government Boundary Commission for England (LGBCE) electoral review consultation on ward patterns.

 

The aim of the review is to improve electoral equality across the borough. The electoral review is split in to two stages: the council size and new ward patterning arrangements.  In April Council agreed to propose a reduction in Council size from 47 to 42 members and to continue to elect its membership by thirds.

 

The cross party Electoral Review of Chorley Council Committee have discussed the proposals in full.  Members discussed the different communities that make up the borough of Chorley, shared community identity, transport and highway links, and noted the need for the total electorate forecast for each ward to be within the +/– 10% variance as required by the LGBCE.  Where possible existing Polling Districts have been retained. 

 

Members commented on the proposal and noted that after an analysis of the Council’s proposal and any other responses received during the consultation, the LGBCE will begin to formulate its draft recommendations which will be published on 6 November. On the same day the draft recommendations are published, the LGBCE will launch a further consultation on its draft recommendations, which will expire on 14 January 2019.

 

Councillor Martin Boardman, Deputy Leader of the Opposition, advised that the Conservative Group will submit a separate proposal to the LGBCE. 

 

The Executive Member (Resources), Councillor Peter Wilson, proposed and the Executive Leader, Councillor Alistair Bradley, seconded the DECISION – to approve the appended proposal (appendix 1) as the Council’s response to the LGBCE’s consultation in to new warding arrangements for the borough, prior to its submission to the LGBCE.

Lead officer: Cathryn Filbin


18/09/2018 - Council appointments ref: 8300    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

Agreement was sought to a number of changes in committees. 

 

The Executive Leader, Councillor Alistair Bradley, proposed, the Deputy Leader, Councillor Peter Wilson, seconded the Decision - that the following appointments be approved:

 

Councillor Roy Lees to replace Councillor Jane Fitzsimons on Digital Office Park Steering Group. 

 

Councillor Greg Morgan to replace Councillor Sheila Long on the Chorley Integrated Community Wellbeing Service - Executive Steering Group. 


18/09/2018 - Fees and Charges Chorley Cemeteries ref: 8302    For Determination

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

The Executive Member (Customer, Advice and Streetscene Services), Councillor Adrian Lowe, presented the report of the Director (Customer and Digital) which proposes changes to fees and charges in the Chorley cemeteries.

 

Capital works at Chorley Cemetery are underway to improve the site overall and accommodate requests from the Muslim community relating to burial chambers and timber lining graves. 

 

There are currently two levels of interment fees with those for non-residents being double those for residents. It is recognised that some people have a close connection with the borough but have had to move away due to work, family or residential care arrangements.  It is proposed that the fees for non-residents meeting certain criteria are the same as those for residents of the borough.  These fees will continue to apply across all faiths.

 

The Executive Member (Customer, Advice and Streetscene Services), Councillor Adrian Lowe, proposed and Councillor Alistair Morwood seconded the DECISION –

1.    To introduce new charges in the Muslim burial area in respect of:

a.      New concrete chamber burials, including a reduction in interment fees.

b.     Existing timber lined standard graves.

2.    To align burial fees for non-residents with a close connection to the borough, with those of residents as defined by paragraph 27. The fees will continue to be the same for all faiths

3.    Other special circumstances and requests to apply the standard resident fee is considered and agreed by the Executive Member for the service under delegated powers.

4.    To introduce these changes to fees and charges immediately.

5.    The Cemetery policy is updated to reflect these changes.

Wards affected: (All Wards);

Lead officer: Asim Khan


24/07/2018 - To consider the Notice of Motion given in accordance with Council procedure Rule 10 ref: 8308    Recommendations Approved

Decision Maker: Council

Made at meeting: 24/07/2018 - Council

Decision published: 03/12/2019

Effective from: 24/07/2018

Decision:

The Mayor advised that she had accepted, as a late item, a motion presented by Councillor Alistair Bradley concerning the Magistrates Court. The issue has arisen as a result of correspondence received today from Her Majesties Courts and Tribunal Service.

 

“We have today received notification from HM Courts and Tribunals Services that the Lord Chancellor and Secretary of State for Justice, David Gauke MP is closing Chorley Magistrates Court together with six other courts in England. This follows public consultation about the future on HM Courts and Tribunal Services estate, to which we responded to object to in March 2018.

 

For Chorley this means a reallocation of a local service to Preston courts.

 

The council’s response to the consultation in March was clear, we did not support the proposal to close Chorley Magistrates Court, we did not support the move the work to Preston courts and we do not believe that this is proposal is in the interests of the users of the court or the local economy. It should be noted that this proposal requires incurring costs to support enabling works to Preston Magistrates court will need to be undertaken to accommodate the additional work load.

 

This change will adversely impact on Chorley residents in terms of the distance, time and cost to travel to Preston and that the consultation document and analysis carried out by HM Courts and Tribunals services only considered the impact of residents in the north of the borough and therefore nearer to Preston.

 

The consultation also did not consider the impact of closing the Magistrates Court on the local economy of Chorley. Removing the court will directly reduce the number of people working in the town centre and will almost certainly impact on the significant number of solicitors practices close by as well as other businesses who rely on the presence of workers and service sector businesses.

 

Chorley Council fundamentally objects to the closure and undertakes to write back to the Secretary of State for Justice to ask him to urgently reconsider the decision to close Chorley Magistrates Court”.

 

Following debate, Members unanimously made the Decision - that the motion be supported.


18/09/2018 - To consider the Notices of Motion given in accordance with Council procedure Rule 10 ref: 8299    Recommendations Approved

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

Councillor Margaret France presented the following Motion submitted in accordance with Procedure Rule 10.

 

TYRED CAMPAIGN

 

On Monday 10 September 2012 a coach bound for Liverpool carrying 53 people from the Bestival music festival on the Isle of Wight, left the road and crashed into a tree instantly killing Michael Molloy (18), Kerry Ogden (23) and the coach driver, Colin Daulby (63), and left others with lifechanging injuries.

 

The inquest into the crash found that the front nearside tyre which was actually older than the coach itself, at 19 years, was responsible for the crash.

 

In 2014, Liverpool City Council unanimously agreed on a motion in support of Michael’s mother Frances calling for a change in the law requiring a ban on tyres older than six years on commercial vehicles. Despite the widespread public and political support for this campaign, no change in the law has been made, shamefully leaving others at risk from faulty and dangerous tyres.

 

Council notes that Frances Molloy has launched “Tyred” – the official campaign to pressure Government – to change the law to ban the use of tyres older than ten years on commercial vehicles.

 

Council wholeheartedly supports “Tyred” and instructs the Leader of the Council to write to the Prime Minister and Leader of the Opposition to call together cross-party support for a change in the law.

 

Council further resolves to support the “Tyred” campaign until such a change in the law is achieved and to draw the attention of the Local Government Association, especially its Environment and Transport Board, to this Council’s view that the concerns should be fully addressed.

 

Finally, Council asks the Chief Executive to write to all schools in the Borough asking them to require coach and bus operators they use for school trips etc to adhere to the provisions set out in the Tyred campaign. Council should also ask officers to look at our own procurement procedures with a view to inserting an appropriate clause in any contracts with commercial operators and to also ensure that this standard applies to our own vehicle fleet.

 

Councillor Aaron Beaver seconded the motion and spoke in support of it.

 

Following debate, Members unanimously made the Decision - that the motion be supported.

 

The Deputy Leader, Councillor Peter Wilson presented the following Motion submitted in accordance with Procedure Rule 10.

 

Chorley Council notes the consultation due to be launched by Our Health, Our Care regarding the future of Accident & Emergency services in the Chorley, South Ribble and Preston areas. The Council strongly opposes any proposal for a single site Accident & Emergency based at Preston Hospital. The Council believes such a proposal would have a detrimental impact on the quality of local health care for the local population and that Chorley needs a 24 hour Accident & Emergency department. The Council believes the only potential viable proposal for a single site Accident & Emergency would be through a new super hospital located at a central point within the Chorley, South Ribble and Preston area. Without this option included in the consultation, Chorley Council strongly opposes any single site options. Therefore Chorley Council urges Our Health Our Care to include all possible future options in the consultation process.

 

The Executive Leader, Councillor Alistair Bradley, seconded the motion and spoke in support of it.

 

Following debate, Members unanimously made the Decision - that the motion be supported.


24/07/2018 - Nomination ref: 8307    Recommendations Approved

Decision Maker: Council

Made at meeting: 24/07/2018 - Council

Decision published: 03/12/2019

Effective from: 24/07/2018


18/09/2018 - Revenue and Capital Budget Monitoring 2018/19 Report 1 (end of June 2018) ref: 8305    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 18/09/2018 - Council

Decision published: 03/12/2019

Effective from: 18/09/2018

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the report of the Statutory Finance Officer which sets out the provisional revenue and capital outturn figures for the Council as compared against the budgets and efficiency savings targets set for the financial year 2018/19.

 

Councillor Martin Boardman, Deputy Leader of the Opposition, queried the fall in income levels relating to planning application fees.  Member noted that the numbers of homes built in Chorley is expected to rise under the National Planning Policy Framework. 

 

The Executive Member (Resources), Councillor Peter Wilson, proposed and the Executive Leader, Councillor Alistair Bradley, seconded the Decision – to

1.    Note the full year forecast position for the 2018/19 revenue budget and capital investment programme.

2.    Note the forecast position on the Council's reserves.

3.    Grant approval for the contribution of £200,000 from in-year revenue underspends to the Business Rates Retention Reserve.

4.    Grant approval for the contribution of £90,000 from in-year revenue underspends to finance the commissioning of a Highways and Transport Strategy.

5.    Note Executive Cabinet approval for the contribution of £10,000 from in-year revenue underspends to finance the desktop study of pupil projections and need for additional schools in Chorley.

6.    Note the capital programme to be delivered in 2018/19 to 2020/21.

Lead officer: James Thomson


22/01/2019 - To consider the Notices of Motion given in accordance with Council procedure Rule 10 ref: 8293    Recommendations Approved

Decision Maker: Council

Made at meeting: 22/01/2019 - Council

Decision published: 03/12/2019

Effective from: 22/01/2019

Decision:

Councillor Steve Holgate presented the following Motion submitted in accordance with Procedure Rule 10.  Councillor Holgate circulated an updated version of the Motion and explained that there had been a number of typographical errors in the published document. 

 

Permitted Development

Permitted development is the part of planning law that allows people to carry out improvements on their home or property such as loft conversions, putting up a fence, adding a small conservatory or putting up a garden shed without having to apply to the Council for planning permission.

 

The government is now proposing that exploratory drilling for shale gas (Fracking) should also be considered as permitted development.

 

Building what can be up to a 1.5 Hectare fracking well pad without the consent of local people and by-passing the local planning process is an assault on our local democracy.

 

This Council instructs our chief executive to write on behalf of the Council to The Rt Hon James Brokenshire MP, Minister for Housing, Communities & Local Government as well as The Rt Hon Claire Perry MP, Minister of State for Energy & Clean Growth informing them that we are totally opposed to the government using permitted development legislation as a means of fast tracking shale gas exploration.

 

Councillor Kim Snape seconded the motion. 

 

Following debate, Members unanimously made the Decision - that the motion be supported.


20/11/2018 - Council appointments ref: 8296    Recommendations Approved

Decision Maker: Council

Made at meeting: 20/11/2018 - Council

Decision published: 03/12/2019

Effective from: 20/11/2018

Decision:

Councillor Alistair Bradley, the Executive Leader, proposed, Councillor Peter Wilson, the Deputy Leader, seconded the Decision - To appoint Councillors Alistair Morwood, Yvonne Hargreaves, Steve Holgate and Greg Morgan to a Joint Overview and Scrutiny inquiry into “Our Health Our Care” with South Ribble and Preston.


20/11/2018 - Change of Working Group name ref: 8295    For Determination

Decision Maker: Council

Made at meeting: 20/11/2018 - Council

Decision published: 03/12/2019

Effective from: 20/11/2018

Decision:

Councillor Alistair Bradley, Executive Leader of the Council, presented the report of the Director (Policy and Governance) which proposes that the name of the Local Development Framework Working Group be changed to the Local Plan Working Group.

 

The Local Development Framework has been superseded through national policy changes. It is appropriate to rename the Working Group to reflect this. 

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the Decision

1.    To change the name of the Local Development Framework Working Group to Local Plan Working Group.

2.    For the Local Plan Working Group to agree terms of reference at their first meeting.

Lead officer: Ruth Rimmington


20/11/2018 - Chorley Council Corporate Strategy ref: 8294    For Determination

Decision Maker: Council

Made at meeting: 20/11/2018 - Council

Decision published: 03/12/2019

Effective from: 20/11/2018

Decision:

Councillor Peter Wilson, Executive Member (Resources) presented the report of the Director (Policy and Governance) seeking approval to the refresh of the Council’s Corporate Strategy for 2018/19 – 2020/21.

 

The report provides a summary of the performance of the Corporate Strategy in 2017/18 and the changes proposed as part of the Corporate Strategy refresh for 2018/19.

 

The Corporate Strategy for 2017/18 delivered improvements for core service provision such as streetscene services, neighbourhood working and housing.  It also drove key development projects through to completion to make improvements to services across the borough and transforming the way the Council operates to ensure the best provision for the residents of Chorley. 

 

This year, the construction of Primrose Gardens, completion of the Youth Zone and the development of Market Walk provide examples of activity by the Council to boost the wider economy and ensure sustainable future provision for people of all ages in Chorley.

 

For 2018/19 – 2020/21, the Corporate Strategy vision and long term outcomes have been refreshed to reinforce the Council’s commitment to supporting all residents in both rural and urban areas, and ensuring access to services via both traditional and digital channels.

 

Projects have been reviewed and refreshed to reinforce the direction of travel for the Council, some projects will continue through 2018/19.  Provision of better services will also be reflected in the new projects including improvements to playing pitches and building community resilience.  In addition, the delivery of the Digital Office Park and Housing Company which balances a more commercial approach to ensure the long term sustainability of Council services with a commitment to addressing social housing needs across the borough.

 

The performance measures which help assess how the Council is improving and whether the Council is achieving its long term goals have also been reviewed and updated.  The four key priorities remain the same. 

 

The following projects are included within the Corporate Strategy:

 

Involving residents in improving their local area and equality of access for all

·                Develop Astley Hall and park as a visitor destination

·                Support people from across the borough to be digitally included

·                Develop a framework for building community resilience and delivery of identified projects (NEW)

 

Clean, safe and healthy homes and communities

·                Deliver the Primrose Gardens retirement village

·                Deliver improvements to the playing pitches in the borough (NEW)

·                Deliver the Housing Company (NEW)

 

A strong local economy

·         Bring forward key sites for development

·         Deliver the Market Walk Extension

·         Deliver the Digital Office Park (NEW)

 

An ambitious council that does more to meet the needs of residents and the local area

·         Transform the way the council delivers services

·         Deliver a borough wide programme of improvements to street services

·         Deliver a review of our approach to partnership working (NEW)

 

Councillor Alan Cullens, Leader of the Opposition, queried the description of the project relating to building community resilience.  Councillor Wilson explained that the project needs to be flexible to meet the individual needs of communities.  The aim is to encourage groups to operate independently. 

 

Councillor Martin Boardman, Deputy Leader of the Opposition, commented on the investment undertaken by the administration in rural areas in comparison with the town centre.  Councillor Wilson highlighted that some facilities within the town centre, such as the Market Walk extension, the Youth Zone, Primrose Gardens and the Digital Office Park will serve the whole Borough.  Resources had been allocated to support rural libraries, bus services, the Croston flood relief scheme and Neighbourhood Area projects throughout the Borough.  

 

Before taking a decision on these proposals, Members considered alternative proposals put forward by the Conservative Group in the following agenda item.

Lead officer: Rebecca Aziz-Brook


20/11/2018 - To consider the Notices of Motion given in accordance with Council Procedure Rule 10 ref: 8297    Recommendations Approved

Decision Maker: Council

Made at meeting: 20/11/2018 - Council

Decision published: 03/12/2019

Effective from: 20/11/2018

Decision:

Councillor Kim Snape presented the following Motion submitted in accordance with Procedure Rule 10.

 

Cooperative Party Charter Against Modern Slavery

 

That this Council will support and sign the Cooperative Party Charter Against Modern Slavery and it will promote awareness of Modern Day Slavery amongst our residents and work with officers to support survivors, as follows:

"Charter Against Modern Slavery” Chorley Borough Council will:

1. Train its corporate procurement team to understand modern slavery through the Chartered Institute of Procurement and Supply’s (CIPS) online course on Ethical Procurement and Supply.

2. Require its contractors to comply fully with the Modern Slavery Act 2015, wherever it applies, with contract termination as a potential sanction for non-compliance.

3. Challenge any abnormally low-cost tenders to ensure they do not rely upon the potential contractor practising modern slavery.

4. Highlight to its suppliers that contracted workers are free to join a trade union and are not to be treated unfairly for belonging to one.

5. Publicise its whistle-blowing system for staff to blow the whistle on any suspected examples of modern slavery.

6. Require its tendered contractors to adopt a whistle-blowing policy which enables their staff to blow the whistle on any suspected examples of modern slavery.

7. Review its contractual spending regularly to identify any potential issues with modern slavery.

8. Highlight for its suppliers any risks identified concerning modern slavery and refer them to the relevant agencies to be addressed.

9. Refer for investigation via the National Crime Agency’s national referral mechanism any of its contractors identified as a cause for concern regarding modern slavery.

10. Report publicly on the implementation of this policy annually."

 

Councillor Yvonne Hargreaves seconded the motion.

 

Following debate, Members unanimously made the Decision - that the motion be supported.

 

Councillor Roy Lees left the meeting at 7.45pm. 

 

The Councillor Alan Whittaker presented the following Motion submitted in accordance with Procedure Rule 10.

 

Chorley Community Housing (CCH)

 

“Chorley Council notes the commitment undertaken by Chorley Community Housing (CCH) at the time of housing stock transfer from the council, to deliver 1,000 off street parking spaces which it has done. However, it also notes that CCH has accrued significant funds in excess of those anticipated from it’s Chorley housing stock that it has subsequently utilised in it’s recent growth initially as part of Adactus Housing Group and latterly as part of the Jigsaw Housing Group. Therefore the council requests that the Council Leader write formally to CCH/Jigsaw to request that they undertake to supply a further number of off street parking spaces in areas where the legacy issues have not been resolved as anticipated. These works are to be undertaken across Chorley borough and identified and evidenced by councillors in order to recognise the specific issues in each council ward and also the significant contribution of Chorley to the wider groups finances”.

 

Councillor Kim Snape seconded the motion and spoke in support of it.

 

Following debate, Members made the Decision - that the motion be supported.


22/01/2019 - Chorley Council response to draft recommendations of warding arrangements ref: 8292    For Determination

Decision Maker: Council

Made at meeting: 22/01/2019 - Council

Decision published: 03/12/2019

Effective from: 22/01/2019

Decision:

The Executive Leader, Councillor Alistair Bradley presented the Chorley Council response to the Local Government Boundary Commission for England’s (LGBCE) draft recommendations on new borough warding arrangements for Chorley.

 

The Electoral Review of Chorley Council Committee have met twice to discuss the draft recommendations and formulate the response set out in the report.  The Committee support the majority of the recommendations. 

 

However, the Committee considered a number of alternative proposals.  At the meeting, members of the Committee voted for option 2: to move Heskin (730 electors) from the Croston and Mawdesley ward to Eccleston, Charnock Richard and Euxton South ward; and to move part of Eccleston, Charnock Richard and Euxton South ward (178 electors) into Croston and Mawdesley ward (north of the River Yarrow to the Euxton Parish boundary)as their preferred option, subject to satisfactory variance to the mean tolerance levels. 

 

However, as the figures for both wards have resulted in the tolerance levels to fall outside the +/- 10% variance requirement, it is felt that this proposal is less attractive, and members should consider option 1 as their preferred option: to move Heskin (730 electors) from the Croston and Mawdesley ward to the Eccleston, Charnock Richard and Euxton South ward; and to move part of Eccleston, Charnock Richard and Euxton South ward (284 electors) into Croston and Mawdesley ward (north of the River Yarrow to the new Euxton boundary and east of the (Croston and Mawdesley) boundary to the M6.

 

Members debated the proposal and noted that the Parish Council boundaries are not changing, that the LGBCE has a +/- 10% variance requirement and this make it difficult to balance the numbers and not split some communities. 

 

The Leader of the Opposition, Councillor Alan Cullens, expressed his opinion that it is not sensible to make a response which falls outside the +/- 10% variance requirement and requested a recorded vote.

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded and on being put to the vote the Decision:

a) To support the LGBCE’s draft recommendations on the new boundary arrangements for the following borough wards -.

Adlington & Anderton                    Buckshaw & Whittle

Chorley East                                  Chorley East, Brindle & Hoghton

Chorley North                                Chorley North East

Chorley North West                       Chorley South East

Chorley South West                       Clayton West & Cuerden

Coppull                                         Euxton

 

b) the boundary changes proposed to the LGBCE’s draft recommendations as detailed in Option 1 (paragraph 18) for the following wards –

Croston & Mawdesley                      Eccleston, Charnock Richard and Euxton South

 

3. To approve the proposed new borough ward names as follows:

LGBCE ward names                        Preferred ward names

Adlington & Anderton                       No change

Buckshaw & Whittle                         No change

Chorley East                                   No change

Chorley North                                 Chorley North & Astley

Chorley North East                          Chorley Rural North East

Chorley North West                         No change

Chorley South East                         Chorley South & Heath Charnock

Chorley South West                         No change

Clayton East, Brindle & Hoghton       No change

Clayton West & Cuerden                  No change

Coppull                                         No change

Croston & Mawdesley                      No change

Eccleston, Charnock Richard and

Euxton South                                  Chorley Rural West

Euxton                                          No change

 

FOR Councillors A Beaver, A Bradley, T Brown, P Clark, C France, G France, M France, J Fitzsimons, A Gee, Y Hargreaves, S Holgate, H Khan, Z Khan, R Lees, A Lowe, M Lowe, M Lynch, J Molyneaux, A Morwood, S Murfitt, B Murray, J Snape, K Snape, R Snape, P Walmsley, N Whitham, A Whittaker, P Wilson and The Mayor, M Lees. 

 

AGAINST Councillors E Bell, M Boardman, H Caunce, A Cullens, J Dalton, D Dickinson, K Iddon, P Leadbetter, G Morgan, M Perks, D Platt and J Walker.

 

ABSTAIN Councillors J Cronshaw, T Gray, D Gee and G Sharples.

Lead officer: Cathryn Filbin


26/02/2019 - 2019/20 Draft Budget and Summary Budget position over the Medium Term ref: 8287    For Determination

Decision Maker: Council

Made at meeting: 26/02/2019 - Council

Decision published: 03/12/2019

Effective from: 26/02/2019

Decision:

The Mayor explained that this item and item 6. Fees and Charges Review 2019/20 will be considered at the same time.

 

Councillor Peter Wilson, Executive Member (Resources) presented the Executive's 2019/20 Draft Budget and Summary Budget position over the Medium Term and item 6. Fees and Charges Review 2019/20.

 

Councillor Wilson thanked the officers and the Labour Group for their hard work and input into the proposed budget.  Chorley Council has experienced and may continue to experience in the coming three years, large reductions in its major funding sources, particularly the Revenue Support Grant, New Homes Bonus and from Lancashire County Council. 

 

The uncertainty surrounding the future of local government finance, New Homes Bonus and Business Rate Retention are important considerations and reasonable assumptions must be made in planning for the future.  Despite the budget savings there remain large forecast budget deficits of £1.196m in 2020/21 and £1.672m in 2021/22. To achieve a sufficient reduction in net expenditure the Council’s strategy will be:

1.         To make the Council more financially self-sufficient with specific emphasis on creating investment that generates income. This includes identifying future uncommitted resources to support income generating schemes.

2.         To realise savings through the procurement of its contracts

3.         To identify the efficiencies through investment in infrastructure, ICT and through exploring alternative delivery models that will enable the Council to balance the budget whilst seeking to minimise the impact on front line service users

 

Councillor Wilson referred to the achievements of the Council in recent years and noted that the Council has maintained effective budgetary planning and delivered efficiency savings of £1.484m for 2019/20. This figure also includes additional income the Council has raised through sources other than Council Tax.

 

In addition to a balanced budget, there are proposals for investment to support the Corporate Strategy, including the creation of employment opportunities, the development of a Housing Company and improvements to Astley Hall through the Capital Programme.

 

In summary, the report set out proposals that will:

·                Mitigate the expected future reduction in Central Government funding by increasing Council Tax by 2.99% in 2019/20 and including a forecast 2.00% increase in 2020/21 and a forecast 2% increase in 2021/22 as part of the medium term budget strategy.

·                Deliver budget efficiency savings and increased income of £1.484m in 2019/20 onwards

·                Continue to deliver ongoing investment in strategic priorities of approximately £1m

·                Seek to bridge the forecasted budget gap, in particular through investing in projects that generate net income streams as well as the procurement of its contracts and through investment in its services, assets and staff enabling the council to deliver services more efficiently.

·                Set aside £300k to mitigate the impact that the UK leaving the EU could have on local businesses and Corporate Priorities.

·                Is consistent with the Council’s Corporate Strategy and Medium Term Financial Strategy.

·                Minimise the revenue impact of the council’s borrowing commitment to fund the capital programme.

 

The proposed budget builds on the success of previous years, ensures the resilience of the Council’s financial position and continues the provision of quality services. 

 

Councillor Wilson updated Members on an item referenced within Appendix H: Capital Strategy in relation to a plot of land, with planning permission for a replacement GP Practice in Whittle.  The land owned by St John’s Church has been for sale on the open market, to ensure compliance with Charity Commission Rules to ensure the Church receives best value.  When the agenda was published the offer had not been accepted, but following the bid and a subsequent clarification meeting the following heads of terms have been reached:

              £520,000       Land value

              £35,000         Other costs/fees and disbursements

              £15,000         Stamp duty and land tax

Total      £570,000

 

Councillor Wilson proposed the addition of the development of a GP Surgery at Whittle to the Capital Programme.  The scheme is currently included in the CIL 123 list and the allocation of the funding is an executive function.

 

Councillor Alistair Bradley, Executive Leader, highlighted the positive work undertaken with public sector partners within Chorley and that the investment undertaken has resulted in safer and healthier residents.  The delivery of key corporate strategy projects, including the Youth Zone and Market Walk extension were examples of what the Council has achieved, and the proposed budgets looks forward with ambition to do the best for Chorley residents. 

 

Before moving to the vote, the Mayor asked the Conservative Group to present their Statement of Opposition. 

Wards affected: (All Wards);

Lead officer: James Thomson


22/01/2019 - Revenue and Capital Budget Monitoring 2018/19 Report 2 (end of September 2018) ref: 8290    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 22/01/2019 - Council

Decision published: 03/12/2019

Effective from: 22/01/2019

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the Revenue and Capital Budget Monitoring 2018/19 which had been considered by the Executive Cabinet on 15 November. The report requires full Council approval for a number of recommendations.

 

The Deputy Leader of the Opposition, Councillor Martin Boardman, highlighted the schedule of the investment budgets carried forward from 2017/18 and the new (nonrecurrent) investment budgets introduced in the 2018/19 budget in Appendix 2.  He queried if all the committed funds can be spent in by the end of the Municipal Year.  Councillor Peter Wilson gave assurances that there is commitment to deliver the projects within the Corporate Strategy. 

 

The Executive Member (Resources), Councillor Peter Wilson, proposed and the Executive Leader, Councillor Alistair Bradley, seconded the Decision – to

1.    Note the capital programme to be delivered in 2018/19 to 2020/21.

2.    Approve the budget changes to the capital programme outlined in paragraph 44.

Lead officer: James Thomson


26/02/2019 - Council appointments ref: 8288    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2019 - Council

Decision published: 03/12/2019

Effective from: 26/02/2019

Decision:

Councillor Alistair Bradley, the Executive Leader, proposed, Councillor Peter Wilson, the Deputy Leader, seconded the Decision to appoint Councillor Margaret France to be the Council’s representative on the Lancashire Air Quality Champions Network.


26/02/2019 - Senior Management Restructure and consequential changes to staffing structures ref: 8289    Recommendations Approved

Decision Maker: Council

Made at meeting: 26/02/2019 - Council

Decision published: 03/12/2019

Effective from: 26/02/2019


14/05/2019 - Appointments to outside bodies for 2019/20 ref: 8283    Recommendations Approved

Decision Maker: Council

Made at meeting: 14/05/2019 - Council

Decision published: 03/12/2019

Effective from: 14/05/2019

Decision:

A schedule of nominations for the appointment of Council representatives on outside bodies for the forthcoming Council year was circulated.

 

The Executive Leader Councillor Alistair Bradley proposed, Councillor Peter Wilson seconded, the Decision that appointments to outside bodies be approved as follows:

 

 

No.

NAME OF BODY

NO OF
REPS

REPRESENTATIVES

EXPIRY DATE

      1.           

Adlington Community Association

2

Councillor June Molyneaux and Kim Snape

May 2020

      2.           

Armed Forces Champion

1

Councillor Aaron Beaver

May 2020

      3.           

Brindle Village Hall Management Committee (Observer position)

1

Councillor Sheila Long

May 2020

      4.           

Chorley and South Ribble Citizens Advice Bureau Management Committee

1

Councillor Gordon France

May 2020

      5.           

Chorley and South Ribble Shopmobility

1

Councillor June Molyneaux

May 2020

      6.           

Chorley Consolidated Charity and Chorley Relief Fund

3

Councillor Anthony Gee (Appointed May 2015)
Councillor Jean Cronshaw (Appointed May 2015)

Doreen Dickinson (Appointed May 2016)

(NB Appointments are for a 5-year period and cannot be changed mid-period)

May 2020
May 2020

May 2021

      7.           

Chorley Football Club Community Foundation

1

Executive Member for Early Intervention - Councillor Beverley Murray

May 2020

      8.           

Chorley Sports Forum

2

Executive Member for Early Intervention - Councillor Beverley Murray and Councillor John Walker

May 2020

      9.           

Chorley Women’s Centre Committee

1

Councillor Margaret France

May 2020

     10.         

Chorley, South Ribble and West Lancashire Children’s Partnership Board

1

Councillor Gordon France

May 2020

     11.         

Clayton Hall Landfill Liaison Cttee

1

Councillor Neville Whitham

May 2020

     12.         

Clayton-le-Woods Community Centre Management Committee

1

Peter Gabbott

May 2020

     13.         

Cuerden Valley Trust

1

Councillor Neville Whitham

May 2020

     14.         

District Councils’ Network

 

1

Executive Leader - Councillor Alistair Bradley

May 2020

     15.         

Growth Lancashire Ltd Company - Board

1

Executive Leader – Councillor Alistair Bradley Substitute Cllr Alistair Morwood

May 2020

     16.         

Heapey and Wheelton Village Hall Committee

2

Councillors Chris France and Gordon France

 

May 2020

     17.         

Heskin Village Hall Management Committee

1

Councillor Alan Whittaker

May 2020

     18.         

Hoghton Village Hall Management Committee

1

Councillor Yvonne Hargreaves

May 2020

     19.         

Home-Start Chorley and South Ribble

1

Councillor Margaret Lees

May 2020

     20.         

Jigsaw Homes North Board

1

Councillor Roy Lees

May 2020

     21.         

Lancashire Air Quality Champions Network

1

Councillor Margaret France

May 2020

     22.         

Lancashire Combined Authority (Shadow)

1

 

Executive Leader – Councillor Alistair Bradley (Substitute - Councillor Graham Dunn)

May 2020

     23.         

Lancashire County Council – Health Overview and Scrutiny Committee (Co-opted member)

1

Councillor Margaret France (Substitute - Councillor Alistair Morwood)

 

May 2020

     24.         

Lancashire Police and Crime Panel

1

Executive Leader - Councillor Alistair Bradley (Substitute, Deputy Executive Leader - Councillor Peter Wilson)

May 2020

     25.         

Lancashire Teaching Hospital NHS Foundation Trust – Governing Council (3 year appointment)

1

 

Executive Leader – Councillor Alistair Bradley

May 2022

     26.         

Lancashire Waste Partnership

1

Executive Member for Customer, Advice and Streetscene Services - Councillor Gordon France

May 2020

     27.         

Local Government Association
(Lancashire Branch)

1 (2)

Executive Leader - Councillor Alistair Bradley

Deputy Executive Leader - Councillor Peter Wilson and Leader of the Opposition - Councillor Martin Boardman(Observers)

May 2020

     28.         

Local Government Association General Assembly and associated groups

2

Executive Leader - Councillor Alistair Bradley and Deputy Executive Leader - Councillor Peter Wilson

May 2020

     29.         

Mawdesley Millennium Trust

1

Councillor Keith Iddon

May 2020

     30.         

Mawdesley Village Hall Management Committee

1

Councillor Martin Boardman

May 2020

     31.         

North West Local Authorities Employers’ Organisation

1

Executive Member for Resources - Councillor Peter Wilson

 

May 2020

     32.         

PATROL Adjudication and Bus Lane Adjudication Joint Committee Service

1

Executive Member for Customer, Advice and Streetscene Services - Councillor Adrian Lowe

May 2019

     33.         


Preston and Western Lancashire Racial Equality Council

1

Councillor Hasina Khan

May 2020

     34.         

Preston Domestic Violence Services – Management Committee

1

Councillor Margaret France

May 2020

     35.         

Rivington and Brinscall Advisory Group

3

Councillors Chris France, Margaret France and Kim Snape

May 2020

     36.         

Rivington Heritage Trust

1

Councillor Kim Snape

May 2020

     37.         

Runshaw College Community Liaison Group

4

Councillors John Dalton, Anthony Gee, Danny Gee, Alistair Morwood

May 2019

     38.         

Rural Services Network

1

Councillor Alan Whittaker

May 2020

     39.         

Safer Chorley and South Ribble Partnership (Responsible Authorities Group)

1

Councillor Marion Lowe

May 2020

     40.         

The North West of England and the Isle of Man Reserved Forces and Cadets Association

1

Councillor Aaron Beaver

May 2020

 


09/04/2019 - Statement of Community Involvement 2019 ref: 8286    For Determination

Decision Maker: Council

Made at meeting: 09/04/2019 - Council

Decision published: 03/12/2019

Effective from: 09/04/2019

Decision:

The Executive Leader, Councillor Alistair Bradley, presented the report of the Director of Business, Development and Growth which advises Members of the responses to the draft Statement of Community Involvement and the document for adoption. 

 

The Statement of Community Involvement (SCI) will provide the community and other interested parties with clarity on the levels of involvement in the planning process.  It details how the Council will consult in relation to preparing planning policy documents and in determining planning applications.

 

The SCI also covers the consultation process for Supplementary Planning Documents, when a Neighbourhood Plan application is submitted, and the consultation process for the Community Infrastructure Levy Charging Schedule. 

 

Once finalised, the Council is required to act in accordance with the adopted document.

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the DECISION – To adopt the Statement of Community Involvement.

Lead officer: Philippa Lane


09/04/2019 - Housing Strategy ref: 8285    For Determination

Decision Maker: Council

Made at meeting: 09/04/2019 - Council

Decision published: 03/12/2019

Effective from: 09/04/2019

Decision:

The Executive Member (Housing), Councillor Jane Fitzsimons, presented the report of the Director of Early Intervention and Support which sets out the Housing Strategy for approval.

 

The Housing Strategy has been developed as a Corporate Strategy project. It is based on an evidence base and aims to sets out the Council’s ambitions to ensure that everyone living in the borough has access to high-quality accommodation. The Strategy covers the period 2019 to 2024, with an action plan for the first 12 months which will be reviewed and refreshed in coming years.

 

The Strategy sets out four priorities; securing quality across all housing tenures, supporting people to remain independent in their own homes, preventing homelessness and supporting a balanced housing market. 

 

The draft Strategy was shared with key stakeholders to seek their views and positive feedback received.

 

The Executive Member (Housing), Councillor Jane Fitzsimons, proposed, and, Councillor Matthew Lynch, seconded the DECISION – that the Housing Strategy and associated action plan be approved

Lead officer: Chris Sinnott


09/04/2019 - Vote of Thanks ref: 8284    Recommendations Approved

Decision Maker: Council

Made at meeting: 09/04/2019 - Council

Decision published: 03/12/2019

Effective from: 09/04/2019

Decision:

The Mayor welcomed the Trustees of the Chorley Pals Memorial Trust.  The purpose of this item is for the Council to formally express its gratitude for the work undertaken by the Trustees in memory of the Chorley Pals. 

 

The Chorley Pals Memorial Statue was unveiled at the Flat Iron car park during a ceremony attended by more than 1000 people.  Other achievements include the opening of the Chorley Remembers exhibition at the Coach House in Astley Park, later reopened as the Chorley 100 exhibition to mark 100 years since the end of the First World War and a parade from Railway Street to Devonshire Road retracing the steps of the Chorley Pals and Chorley Terriers from the Army Reserve Centre in Devonshire Road to the railway station and off to war.

 

The Mayor, Councillor Margaret Lees proposed and, the Executive Leader, Councillor Alistair Bradley and the Leader of the Conservative group, Councillor Alan Cullens seconded the DECISION - to approve a Vote of Thanks to the Chorley Pals Memorial Trust.


14/05/2019 - Election of the Mayor for the council year 2019/20 ref: 8279    Recommendations Approved

Decision Maker: Council

Made at meeting: 14/05/2019 - Council

Decision published: 03/12/2019

Effective from: 14/05/2019

Decision:

It was formally proposed by Councillor Terry Brown, and seconded by Councillor Zara Khan, that Councillor Hasina Khan be elected as Mayor of the Borough of Chorley for the forthcoming Council Year.

 

Decision: that Councillor Hasina Khan be elected as Mayor of the Borough of Chorley for the forthcoming Council year.


14/05/2019 - Election of the Deputy Mayor for the council year 2019/20 ref: 8280    Recommendations Approved

Decision Maker: Council

Made at meeting: 14/05/2019 - Council

Decision published: 03/12/2019

Effective from: 14/05/2019

Decision:

It was formally proposed by Councillor Jane Fitzsimons, and seconded by Councillor Alex Hilton, that Councillor Steve Holgate be elected as Deputy Mayor for the forthcoming Council Year.  Councillor Holgate introduced his Deputy Mayoress, Mrs Emma Adlam.

 

Decision: that Councillor Steve Holgate be elected as Deputy Mayor for the Borough of Chorley for the forthcoming Council year.

 

There was a brief adjournment to allow the Retiring Mayor and Consort; the newly elected Mayor and her Consort; and the newly elected Deputy Mayor and Mayoress to exchange robes and badges of office.

 

Councillor Hasina Khan in the Chair

 

On resuming the meeting, Councillor Hasina Khan signed the declaration of acceptance of office of Mayor, and thanked Councillors for her appointment. She introduced her Consort for the year, her husband Zafar Khan and presented him with his badge of office.

 

Councillor Steve Holgate signed the declaration of acceptance of office of Deputy Mayor, and thanked Councillors for his appointment.


14/05/2019 - Executive Cabinet appointments for 2019/20 ref: 8281    Recommendations Approved

Decision Maker: Council

Made at meeting: 14/05/2019 - Council

Decision published: 03/12/2019

Effective from: 14/05/2019

Decision:

Councillor Alistair Bradley, Executive Leader informed the Council of his appointments to the Executive Cabinet for 2019/20.

 

Appointments to the Executive Cabinet and portfolio support roles were reported as follows:

 

Portfolio

Executive Member

ECONOMIC DEVELOPMENT AND PUBLIC SERVICE REFORM

Lead Director: Mark Lester / Rebecca Huddleston

• Business growth and inward investment

• Employment and skills

• Asset Management

• Town Centre (including Market Walk and car parking)

• Public Service Reform (including combined authority and

shared services)

• Parks and Open Spaces development

• Planning and housing policy

 

Alistair Bradley

 

RESOURCES

Lead Director: Rebecca Huddleston / Gary Hall

• Finance

• Corporate Strategy and improvement

• Transformation

• Communications and events

• Support services

• Astley Hall and Cultural Assets

 

Peter Wilson

 

EARLY INTERVENTION

Lead Director: Chris Sinnott

• Integrated community wellbeing service

• Volunteering and VCFS

• Community Centre Management

• Neighbourhood working and community development

• Community safety

• Environmental Health

 

Bev Murray

 

HOMES AND HOUSING

Lead Director: Chris Sinnott

• Housing options, advice and supported housing

• Home improvement service

• Private sector housing

• Primrose Gardens

 

Graham Dunn (Acting)

 

PUBLIC PROTECTION

Lead Director: Asim Khan

• Development Control

• Enforcement, including Building Control, Licensing, Empty

Properties and Neighbourhood Officers (fly tipping)

 

Alistair Morwood

 

CUSTOMER, ADVICE AND STREETSCENE SERVICES

Lead Director: Asim Khan

• Street Cleansing

• Grounds Maintenance

Streetscene Improvements

• ICT

• Customer Services

• Revenues and Benefits

• Single Front Office

• Waste collection

 

Adrian Lowe

 

Lead Member for Chorley Integrated Community Wellbeing Service:

 

To include:

• Member of the Chorley Integrated Community Wellbeing Service Executive Steering Group

• Council Champion for Health and Wellbeing

• Observer role on Public Services Reform Board

Margaret France

Lead Member for Shared Services and Joint Working

 

 

To include:

• Member of shared service joint committee

• Lead role for developing sub-regional partnerships, including Lancashire Combined Authority

• Council Champion for Shared Services

Graham Dunn

Lead Member for Equality and Diversity:

 

 

To include:

• Council Champion for Equality and Diversity

• Lead representative on outside bodies on equality issues

Hasina Khan

Member Responsible for:

 

 

Town Centre & Assets

Customer, Digital & Community Development

Economic Development and Skills

Governance and Audit

Danny Gee

Matthew Lynch

Yvonne Hargreaves

Anthony Gee

Council Champion for:

 

 

Environment & Green Space

Democratic and Member Services

Older People

Rural Communities

Young People

Strategic Development & Planning

Public Protection & Animal Welfare

Enforcement and Adoptions

TBC

Margaret Lees

Jean Cronshaw

Alan Whittaker

Zara Khan

Neville Whittam

Marion Lowe

Terry Brown

 


14/05/2019 - Appointments to committees, panels and working groups for 2019/20 ref: 8282    Recommendations Approved

Decision Maker: Council

Made at meeting: 14/05/2019 - Council

Decision published: 03/12/2019

Effective from: 14/05/2019

Decision:

The Council considered a schedule of nominations for the appointment of committees, working groups and panels in accordance with the political balance of the Council, together with nominations to Chair and Vice Chair positions and a list of shadow portfolio positions.

 

The Executive Leader Councillor Alistair Bradley proposed, the Deputy Leader Councillor Peter Wilson seconded, and the Decision that the following appointments be approved for 2019/20:

 

http://mod/documents/s98695/Council%20Appointments%20for%201920%20Final.pdf - Internet Explorer

 

http://mod/documents/s98695/Council%20Appointments%20for%201920%20Final.pdf - Internet Explorer

 

http://mod/documents/s98695/Council%20Appointments%20for%201920%20Final.pdf - Internet Explorer

 

http://mod/documents/s98695/Council%20Appointments%20for%201920%20Final.pdf - Internet Explorer

 

http://mod/documents/s98695/Council%20Appointments%20for%201920%20Final.pdf - Internet Explorer

 

http://mod/documents/s98695/Council%20Appointments%20for%201920%20Final.pdf - Internet Explorer


23/07/2019 - Senior Management Review ref: 8278    For Determination

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019


23/07/2019 - Council appointments ref: 8273    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Decision:

Agreement was sought to a number of changes in committee appointments.

 

The Executive Leader, Councillor Alistair Bradley, proposed, the Deputy Leader, Councillor Peter Wilson, seconded the Decision - that the following appointments be approved:

1.    Councillor Yvonne Hargreaves to replace Councillor Julia Berry on Governance Committee. 

2.    Councillor Steve Holgate to replace Councillor Gillian Sharples on Overview and Scrutiny Committee. 

3.    Councillor Val Caunce to the Member Support Working Group. 

4.    Councillor Val Caunce to replace Councillor Eric Bell as a substitute on Licensing and Public Safety Committee.

5.    Councillor Val Caunce to replace Councillor John Walker as a substitute on Planning Committee.

6.    To appoint Charlotte Fitch as an Independent Person on Governance Committee as a two year appointment. 

7.    To appoint Councillor Mark Clifford as Council Champion for Environment and Green Space.


23/07/2019 - Shared Services Update Report ref: 8277    For Determination

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Lead officer: Rebecca Huddleston


23/07/2019 - Site acquisition ref: 8276    For Determination

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Lead officer: Mark Lester


23/07/2019 - Market Walk Update ref: 8274    For Determination

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Lead officer: Conrad Heald


23/07/2019 - Creation of a Wholly Owned Company ref: 8275    For Determination

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Lead officer: Chris Sinnott


23/07/2019 - Development Control Committee - Change of Committee Name ref: 8272    For Determination

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Decision:

The Chair of the Development Control Committee, Councillor June Molyneaux presented the review of the Constitution which had been endorsed by the Committee on 16 July. 

 

The Executive Member (Public Protection) Councillor Alistair Morwood proposed and the Chair of the Development Control Committee, Councillor June Molyneaux seconded the Decision – to change the name of the Development Control Committee to Planning Committee.

Lead officer: Chris Moister


23/07/2019 - Provisional Revenue and Capital Outturn 2018/19 ref: 8270    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the Provisional Revenue and Capital Outturn for 2018/19 which had been agreed by the Executive Cabinet on 20 June. The report requires full Council approval for a number of recommendations.

 

The Leader of the Opposition, Councillor Martin Boardman, queried the budget for the events programme.  Councillor Peter Wilson explained that there was an overspend last year as the bonfire and Picnic in the Park had been provisionally removed from the programme.  Events, such as the Flower Show, are expected to make a profit going forward, as infrastructure is reused and there are more attendees.  It is not expected that events will be cost neutral, but there are benefits as events bring people into Chorley.  

 

The Leader of the Opposition, Councillor Martin Boardman, noted the Council paid a sum of £30,000 to Coppull Primary School and Nursery to support the provision of universal services following reductions in funding from Lancashire County Council.  It was clarified that this was in relation to the Children’s Centre. 

 

Members discussed income levels in relation to income levels from planning applications.  This will be kept under review. 

 

The Executive Member (Resources), Councillor Peter Wilson proposed and the Executive Leader, Councillor Alistair Bradley seconded the Decision – that approval be given to the following:

1.    To note the full year outturn position for the 2018/19 revenue budget and capital investment programme.

2.    To note Executive Cabinet approval for slippage requests outlined in Appendix 2 of the report to finance expenditure on specific items or projects in 2019/20.

3.    To approve the contribution of £162,000 from in-year revenue underspends to the Change Management Reserve to finance one-off redundancy and pension strain costs arising from transformation and shared service strategies.

4.    To approve the contribution of £71,000 from in-year revenue underspends to finance the National Graduate Development Programme (NGDP) in 2019/20 and 2020/21.

5.    To approve £55,000 to fund architect fees relating to requests from tenant liaison meetings requests and the costs of clerk of works at Market Walk Extension.

6.    To note the 2018/19 outturn position on the Council's reserves outlined in Appendix 4.

7.    To note the impact of the final capital expenditure outturn and the re-phasing of capital budgets to 2019/20 and approve the additions to the capital programme outlined in paragraph 70.

8.    To approve the financing of the 2018/19 capital programme to maximise the use of funding resources available to the Council.

Lead officer: James Thomson


23/07/2019 - Constitution review ref: 8271    Recommendations Approved

Decision Maker: Council

Made at meeting: 23/07/2019 - Council

Decision published: 03/12/2019

Effective from: 23/07/2019

Decision:

The Executive Leader, Councillor Alistair Bradley presented the review of the Constitution which had been produced by the Monitoring Officer. 

 

Members noted the updates to Appendix 2 - Responsibility for Functions, Appendix 4 - Financial Regulations and Procedure Rules, and Appendix 6 - Members Code of Conduct.

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the Decision – that the Constitution document as amended be approved.


17/09/2019 - Extending Shared Services ref: 8267    For Determination

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Lead officer: Rebecca Huddleston


17/09/2019 - Duxbury Park Community Facilities ref: 8266    For Determination

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Lead officer: Chris Sinnott


17/09/2019 - Revenue and Capital Budget Monitoring 2019/20 Report 1 (end of June 2019) ref: 8261    Recommmend Forward to Council

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the report of the Chief Finance Officer. 

 

From November 2019, a year-long commemoration will mark the 400th anniversary of the Mayflower’s voyage.  Chorley has a strong connection to the Mayflower voyage through Myles Standish.  It is proposed that a sum of £57k is set aside from the 2019/20 revenue underspends to be part of the national programme of events and to create a fixed term events coordinator post for 18 months to support this programme.

 

The Leader of the Opposition, Councillor Martin Boardman, noted that reserves are estimated to be around £4.073m at 31 March 2020 and queried if this was sufficient.  The Executive Member (Resources), Councillor Peter Wilson advised that reserves are reviewed regularly, and each project is reviewed at the outset in terms of changes to the reserves. 

 

The Leader of the Opposition, Councillor Martin Boardman, queried why the income levels for the sale of bins looks unlikely to meet the income budget set for 2019/20.  The Executive Member (Customer, Advice and Streetscene Services), Councillor Adrian Lowe, advised that it was envisaged technology would help clarify situations around damaged or lost bins, but this will be in place from 1 April 2020.  There have been some minor faults with bins and this will be monitored. 

 

The Leader of the Opposition, Councillor Martin Boardman, noted the budget for events within the borough and queried the use of future underspend.  The Executive Member (Resources), Councillor Peter Wilson advised that future underspend may be used to fund events, amongst other things. 

 

Members noted that the spend relating to the National Graduate Development Programme relates to the employment of a graduate, with a view to them developing their career at Chorley whilst providing additional resource and strategic support. 

 

The Executive Member (Resources), Councillor Peter Wilson proposed and the Executive Leader, Councillor Alistair Bradley seconded the unanimous Decision – that approval be given to the following:

1.    To note the full year forecast position for the 2019/20 revenue budget and capital investment. 

2.    To note the forecast position on the Council's reserves.

3.    To request Council approval for the contribution of £57,000 from in-year revenue underspends to finance the Council’s Mayflower 400 celebrations.

4.    To note the capital programme to be delivered in 2019/20 to 2021/22.

Lead officer: James Thomson


17/09/2019 - Polling Place Review 2019 - Results of Consultation ref: 8262    For Determination

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Decision:

The Executive Member (Resources), Councillor Peter Wilson, presented the report of the Chief Executive which sets out the findings of the Polling Place Review 2019 and proposes alternative options for polling stations.

 

Members noted the reasons for the recommendation and supported it. 

 

The Executive Member (Resources), Councillor Peter Wilson proposed and the Executive Leader, Councillor Alistair Bradley seconded the unanimous Decision – that approval be given to the following:

1.    That there be no changes to existing polling district, polling place and polling station arrangements for the current wards.  The rational for this recommendation is to allow voters to attend their usual polling station should an anticipated parliamentary election be announced. Implementing changes at this stage, would result in a significant number of voters having to attend different polling stations than they would normally, which would cause confusion amongst residents.  In some cases, voters may decide not to vote on this occasion citing the change of polling station as the reason.

2.    That the issues raised during the consultation are considered by officers at greater length alongside the new warding arrangements that have been implemented following an electoral review of Chorley Council.  Proposed changes will be presented at a future Council meeting for approval prior to implementation at the local authority election scheduled for 7 May 2020.

 

Councillor Whittaker left the room at 7.10pm

Wards affected: (All Wards);

Lead officer: Cathryn Filbin


17/09/2019 - To consider the Notices of Motion given in accordance with Council procedure Rule 10 ref: 8265    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Decision:

Councillor Peter Wilson presented the following Motion submitted in accordance with Procedure Rule 10.

 

“Chorley Council notes the recent proposals published by Our Health, Our Care regarding the future of Accident & Emergency services in the Chorley, South Ribble and Preston Hospitals. The report indicates that any A&E provision at Chorley would not be viable. The Council strongly opposes any proposal for a single site Accident & Emergency based at Preston Hospital. The Council believes such a proposal would have a detrimental impact on the quality of local health care for the local population and that Chorley needs a 24 hour Accident & Emergency department. The Council believes the only potential viable proposal for a single site Accident & Emergency would be through a new super hospital located at a central point within the Chorley, South Ribble and Preston area.  However, this option has not been included in the list of options produced by Our Health Our Care. Chorley Council asks that all options are included for consideration. In addition the Council urges the Hospital Trust to address the reasons why an A&E at Chorley Hospital is not deemed viable rather than simply propose to close the unit and move all A&E services to Preston”.

 

Councillor Steve Holgate seconded the motion and spoke in support of it.

 

Following debate, Members unanimously made the Decision - that the motion be supported.


17/09/2019 - Review of Management Accountancy Services ref: 8269    For Determination

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019


17/09/2019 - Review of Financial Systems and Exchequer Services ref: 8268    For Determination

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019


17/09/2019 - Council appointments ref: 8264    Recommendations Approved

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Decision:

Agreement was sought to appoint to the newly created Wholly Owned Company working group.

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the unanimous Decision - that the following appointments be approved:

 

Labour Group

Conservative Group

Independent Group

1 Alistair Bradley

1 Martin Boardman

 

2 Danny Gee

2 Debra Platt

 

3 Yvonne Hargreaves

 

 

4 Steve Holgate

 

 

5 June Molyneaux

 

 

 

 

 

Substitute

Substitute

 

Peter Wilson

John Walker

 

 


17/09/2019 - Amendments to the Scheme of Delegation ref: 8263    For Determination

Decision Maker: Council

Made at meeting: 17/09/2019 - Council

Decision published: 03/12/2019

Effective from: 17/09/2019

Decision:

The Executive Leader, Councillor Alistair Bradley, presented the report of the Monitoring Officer. 

 

The Executive Leader, Councillor Alistair Bradley proposed and the Deputy Leader, Councillor Peter Wilson seconded the unanimous Decision – That changes to the Council’s Scheme of Delegation, made as a result of the implementation of the Senior Management Restructure be adopted and the Constitution be amended accordingly.

Lead officer: Chris Moister


03/12/2019 - Chorley BIG Grant Application ref: 8252    Recommendations Approved (subject to call-in)

Decision Maker: Executive Member (Resources)

Decision published: 03/12/2019

Effective from: 11/12/2019

Decision:

To approve a Chorley BIG Grant.

Lead officer: Ryan Gifford, Portia Taylor-Black


02/12/2019 - Vacant Shop Front Improvement Grant - 1 Dole Lane (former Hyatt) ref: 8251    Recommendations Approved

Decision Maker: Executive Member (Economic Development and Public Service Reform)

Decision published: 02/12/2019

Effective from: 10/12/2019

Decision:

To approve a Shop Front Improvement Grant.

Lead officer: Ryan Gifford


25/11/2019 - Accommodation Project Professional Services Procurement ref: 8247    Recommendations Approved

Decision Maker: Executive Member (Resources)

Decision published: 25/11/2019

Effective from: 03/12/2019

Decision:

1.    Approval to invite suppliers to submit a quotation for project management and provision of professional services up to RIBA Stage 4, including support with the procurement of the main contractor for Chorley Council’s accommodation review project.

 

2.    Approval for quotations received to be evaluated on the basis of 60% cost and 40% quality.

Lead officer: Simon Charnock


25/11/2019 - Review of the Lancastrian Bar ref: 8243    Recommendations Approved

Decision Maker: Executive Member (Resources)

Decision published: 25/11/2019

Effective from: 03/12/2019

Decision:

To award the contract to based on the following:

·         No fees or cost to the Council for providing a bar service

·         Wide experience of providing a bar service at a variety of events including some civic events for other authorities

Lead officer: Paula Brindle


22/11/2019 - Infrastructure Funding Statement ref: 8228    Recommendations Approved

Decision Maker: Executive Member (Economic Development and Public Service Reform)

Decision published: 22/11/2019

Effective from: 30/11/2019

Decision:

To approve the Infrastructure Funding Statement and revised Methodology for Allocating Community Infrastructure Levy funds.

Lead officer: Alison Marland


21/11/2019 - Forest School / Outdoor Learning Policy ref: 8227    Recommendations Approved

Decision Maker: Executive Member (Economic Development and Public Service Reform)

Decision published: 21/11/2019

Effective from: 29/11/2019

Decision:

1.            That the Forest School / Outdoor Learning Policy is approved.

2.            That requests for Forest Schools on Council land are assessed on a case by case basis and approved to operate under Director delegation.

Lead officer: Lindsey Blackstock