Decision details

1.         To appoint UK Mail who achieved the highest scoring tender as the preferred supplier of the Councils outbound mail service for a term of three years subject to completion of contract terms (i.e. trial period) being met satisfactorily.

2.         That UK Mail initially undertakes the printing, packaging and posting of the annual council tax bills for 2013/14 before extending to incorporate other Council services.

The Executive Member for Resources, Policy and Performance presented a confidential report which updated Executive Cabinet with the outcome of the Councils procurement of the hybrid mail service.  The report also sought approval to award the contract.

Decision made

1.         Approval to appoint UK Mail who achieved the highest scoring tender as the preferred supplier of the Councils outbound mail service for a term of three years subject to completion of contract terms (i.e. trial period) being met satisfactorily.

2.         Approval that UK Mail initially undertakes the printing, packaging and posting of the annual council tax bills for 2013/14 before extending to incorporate other Council services.

Reason(s) for decision

1.         To enable the Council to secure a competitive mail handling service to help drive efficiency savings.

2.         That the Council is confident in its appointment of UK Mail as the supplier of these services by ensuring the successful completion of a trial period as part of its contract terms.

3.         To help support the already approved changes to the organisational structure and those required in the future.

4.         To help support improvements in the Councils disaster recovery and business continuity arrangements.

Alternative option(s) considered and rejected

Executive Cabinet approval was given to this approach on 22 November 2012.