166 Whittle GP Surgery
To consider and receive the report of the Director (Commercial Services).
Decision:
1. To approve an open tender procurement for the appointment of a contractor to complete the remaining Whittle GP surgery design and construction of Whittle GP Surgery.
2. To approve the evaluation criterion.
3. To approve the use of a JCT (2016) Design and Build Contract for the appointment of a Contractor to complete the Whittle GP Surgery development.
4. To approve the appointment for undertaking Employer’s Agent responsibilities under the JCT Contract, on behalf of the Council.
5. That the contract award for the JCT design and build Contract to the most economically advantageous tenderer is delegated to Executive Member (Resources).
6. To acknowledge the programme for the procurement and progress of the development.
Minutes:
Councillor Alistair Bradley, Executive Member (Economic Development and Public Service Reform), presented the confidential report of the Director (Commercial Services) which seeks approvals for the appointment of a contractor to undertake the remaining design and construction of Whittle GP Surgery.
Decision:
1. To approve an open tender procurement for the appointment of a contractor to complete the remaining Whittle GP surgery design and construction of Whittle GP Surgery.
2. To approve the evaluation criterion.
3. To approve the use of a JCT (2016) Design and Build Contract for the appointment of a Contractor to complete the Whittle GP Surgery development.
4. To approve the appointment of Pick Everard to undertake Employer’s Agent responsibilities under the JCT Contract, on behalf of the Council.
5. That the contract award for the JCT design and build Contract to the most economically advantageous tenderer is delegated to Executive Member (Resources).
6. To acknowledge the programme for the procurement and progress of the development.
Reasons for Recommendation(s):
To ensure that value for money for the Whittle GP Surgery development is achieved, to provide an opportunity for local contractors to tender for a Council development, and to ensure that procurement procedure rules are adhered to.
Alternative Options Considered and Rejected:
1. To use an existing framework to appoint a contractor. This option has been rejected as it will negate the opportunity for local contractors to tender for the development. Contractors appointed via frameworks are generally large construction contractors rather than local smaller contractors. The use of an open tender will allow market rates to be obtained that can be used as a benchmark for future projects. Using an open tender procurement may offer better value for money against a framework procurement.
2. To use an alternative form of contract such as the NEC Engineering and Construction. This option has been rejected as it unlikely that the smaller local contractors will have the resources to administer such a contract.
3. To tender the Employers Agent support services. This option has been rejected as Pick Everard are intrinsically linked to the project through their current involvement. Changes to the support time is likely to have a negative impact on the progress and programme of the scheme.