Issue - meetings

To receive and consider the report of the Deputy Chief Executive.

1.    To note progress on the project and timescale for completion.

2.    To ratify the procurement approach that was approved by executive member decision in Appendix E and F.

3.    To delegate powers to award the contract for the main works to the Executive Member for Resources based on the competitive tender process.

Councillor Peter Wilson, Executive Member (Resources), presented the report of the Deputy Chief Executive which updates Members on the progress of the conservation work at Astley Hall and seeks approval for delegated powers to award the contract for the main works following a competitive tender process.

The main work proposed to the hall includes the removal of the render on the front of the hall and the replacement of the windows and window frames, improving the visitor route, and repairs to the cottage roof. As part of the work the council also proposes to create a museum shop and information centre.

Members noted the other work that has taken place or is due to take place in the coming months including; additional car parking spaces created with the extension of Hallgate car park, repair works to the footpath around the perimeter of the playing fields, lighting scheme for the main footpath through the park and funding set aside for the renovation of Ackhurst Lodge and the creation of a new attraction.

The main work to the Hall has been delayed due to the Covid-19 pandemic and a new programme has therefore been agreed. Members noted the key milestones to ensure that the work be completed ready for re-opening in July 2021.

Members supported the proposals in the report on the works to Astley Hall and discussed the options available if the original brick was in a poor state following the removal of the render. Members also welcomed the wider improvement works, in particular, the additional parking and improvements to Ackhurst Lodge.

Decision:

1.    To note progress on the project and timescale for completion.

2.    To ratify the procurement approach that was approved by executive member decision in Appendix E and F.

3.    To delegate powers to award the contract for the main works to the Executive Member for Resources based on the competitive tender process.

Reasons for recommendation(s)

1.    To ensure members are fully informed of progress on this project and ensure a decision is taken on the contract award in line with our formal procedures.

2.    The decision on how the tender would be undertaken was taken by Executive Member Decision due to the amended timescales and to get the project back on track. The process needs to be ratified by Executive Cabinet in order to allow delegated powers for the contract award once the tenders have been returned and reviewed.

Alternative options considered and rejected:

No alternative options have been considered as the contract award requires ratification from Executive Cabinet to delegate the decision to the executive member to keep the project on track. The decision to undertake the work has already been agreed as part of the corporate strategy.