Agenda, decisions and draft minutes

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Venue: To be determined

Contact: Philippa Braithwaite  Email: philippa.braithwaite@chorley.gov.uk

Items
No. Item

20.EC.188

Declarations of Any Interests

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

 

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the meeting before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the meeting to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

Minutes:

There were no declarations of interest.

20.EC.189

Public Questions

Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will have three minutes to put their question(s) to the respective Executive Member(s).  Each member of the public will be allowed to ask one short supplementary question. 

Minutes:

There were no public questions.

20.EC.190

Quarter 4 Performance Report 2019/20 pdf icon PDF 592 KB

To consider and receive the report of the Director (Policy and Governance).

Decision:

That the report be noted.

Minutes:

Councillor Peter Wilson, Executive Member (Resources), presented the report of the Director (Policy and Governance) which sets out the performance against the delivery of the Corporate Strategy and key performance indicators during the fourth quarter of 2019/20, 1 January to 31 March 2020.

 

Overall performance of key projects is excellent with ten (77%) of the projects rated as green, and three projects (23%) currently rated as amber, with the action plans for each of these projects contained within this report. Performance of the Corporate Strategy indicators and key service delivery measures is also excellent with 83% of Corporate Strategy measures and 75% of key service delivery measures performing on or above target or within the 5% threshold. Those indicators performing below target have action plans outlined with measures to improve performance.

 

Members discussed the report, noting the cancellation of Mayflower events and the changes to the schedule of works to Astley Hall, and praising the Waste Collection Team for their efforts during lockdown.

 

Decision:

That the report be noted.

 

Reasons for Recommendation(s):

To facilitate the on-going analysis and management of the Council’s performance in delivering the Corporate Strategy.

 

Alternative Options Considered and Rejected:

None.

20.EC.191

Homelessness and rough sleeping strategy and review 2019-2024 pdf icon PDF 209 KB

To consider and receive the report of the Deputy Chief Executive.

Additional documents:

Decision:

That the draft homelessness and rough sleeping review (appendix 1) and strategy (appendix 2) be approved.

Minutes:

Councillor Graham Dunn, Executive Member (Homes and Housing), presented the report of the Deputy Chief Executive which outlines the homelessness and rough sleeping review and strategy.

 

Members noted that Chorley was in a good position because of the method taken in previous years to focus on early intervention, and this strategy sought to continue this approach. Two population groups presented slightly elevated figures (LGBTQ+ and Pakistani) but it was noted that a rigorous response was provided when needed.

 

Decision:

That the draft homelessness and rough sleeping review (appendix 1) and strategy (appendix 2) be approved.

 

Reasons for Recommendation(s):

Publishing a Homelessness Review and Strategy are statutory requirements and the previous document is due to be renewed, the draft review and strategy meet these requirements.

 

Alternative Options Considered and Rejected:

Due to statutory requirements for a homelessness review and strategy no other

options could be considered.

20.EC.192

Exclusion of the Public and Press

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

Decision:

To exclude the public and press.

Minutes:

Decision: To exclude the press and public for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

20.EC.193

Key Partnerships Update

To consider and receive the report of the Director (Policy and Governance).

Decision:

That the report be noted.

Minutes:

Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director (Policy and Governance) which provides an update on the performance of the Council’s key partnership arrangements.

 

Decision:

That the report be noted.

 

Reasons for Recommendation(s):

To ensure effective monitoring of the Council’s key partnerships.

 

Alternative Options Considered and Rejected:

No alternative options considered.

20.EC.194

Tatton Development Procurement

To consider and receive the report of the Director (Commercial Services).

Decision:

1.    To approve a framework procurement using the OJEU compliant Construction Impact Framework (CIF) for the appointment of a contractor to complete the remaining Tatton Development design and construction.

2.    To acknowledge that the contractor appointment through CIF will involve a mini competition between three contractors.

3.    To approve the evaluation criterion for the mini-competition.

4.    To approve the use of a NEC 4 Engineering and Construction Contract (ECC), Option A (fixed price contract with activity schedule) to appoint the successful contractor.

5.    To approve the appointment of a consultant to provide contract administration support.

6.    That the contract award for the NEC 4 Contract is delegated to Executive Member (Resources).

7.    That the contract award for contract administration support is delegated to Executive Member (Resources).

8.    To acknowledge that a further financial update will be reported to Council in July 2020 prior to appoint of a Contractor.

9.    To acknowledge the Homes England funding programme.

Minutes:

Councillor Peter Wilson, Executive Member (Resources), presented the confidential report of the Director (Commercial Services) which seeks approval for the proposed procurement mechanism for the appointment of a contractor to undertake the remaining design and construction of the Tatton Development and to appoint contractors for engineering and construction and also for administration support.

 

Decision:

1.    To approve a framework procurement using the OJEU compliant Construction Impact Framework (CIF) for the appointment of a contractor to complete the remaining Tatton Development design and construction.

2.    To acknowledge that the contractor appointment through CIF will involve a mini competition between three contractors.

3.    To approve the evaluation criterion for the mini-competition.

4.    To approve the use of a NEC 4 Engineering and Construction Contract (ECC), Option A (fixed price contract with activity schedule) to appoint the successful contractor.

5.    To approve the appointment of a consultant to provide contract administration support.

6.    That the contract award for the NEC 4 Contract is delegated to Executive Member (Resources).

7.    That the contract award for contract administration support is delegated to Executive Member (Resources).

8.    To acknowledge that a further financial update will be reported to Council in July 2020 prior to appoint of a Contractor.

9.    To acknowledge the Homes England funding programme.

 

Reasons for Recommendation(s):

1.    To ensure that value for money for the Tatton development is achieved.

2.    To ensure that procurement procedure rules are adhered to.

3.    To ensure that the Homes England Funding programme is met.

4.    To benefit from additional community support using the CIF.

 

Alternative Options Considered and Rejected:

1.    OJEU procurement, this would not allow the Homes England funding timescales to be met.

2.    Use an alternative framework. Other frameworks have been rejected as the Construction Impact Framework aligns with the aspirations of the Tatton Development to involve the community and will provide opportunities through the reinvestment of a proportion of the fee, to involve the community and make further improvements in the local area.

3.    To use an alternative form of contract such as the JCT Design and Build Contract. This option has been rejected as the NEC 4 ECC offers a better mechanism for managing programme and risk.

20.EC.195

Leisure Contract Award Decision

To consider and receive the report of the Deputy Chief Executive.

Additional documents:

Decision:

1.    That Executive Cabinet approve the award of the Leisure Contract to the preferred bidder in recognition of the procurement process being successfully employed.

2.    To note that a request for a capital expenditure budget will be taken to Full Council in July 2020 for investment in the leisure facilities. A request for CIL funding will be made to Executive Cabinet before the new contract begins in October 2020.

Minutes:

Councillor Beverley Murray, Executive Member (Early Intervention), presented the confidential report of the Deputy Chief Executive which seeks approval to award the Leisure Contract to the preferred bidder as outlined in an addendum to this report.

 

Decision:

1.    That Executive Cabinet approve the award of the Leisure Contract to the preferred bidder in recognition of the procurement process being successfully employed.

2.    To note that a request for a capital expenditure budget will be taken to Full Council in July 2020 for investment in the leisure facilities. A request for CIL funding will be made to Executive Cabinet before the new contract begins in October 2020.

 

Reasons for Recommendation(s):

The preferred bidder has been recommended as a result of compliance with the procurement process agreed with Executive Cabinet on 14th March 2019.

 

Alternative Options Considered and Rejected:

The option to delay the report was rejected on the premise that it would impact upon contract mobilisation and jeopardise the contract start date.