Agenda and minutes

Decision: That the minutes of the Overview and Scrutiny Performance Panel held on 30 November 2017 be approved as a correct record for signature by the Chair.

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

There were no declarations of interest received.

To consider the report of the Director (Policy and Governance).

The Performance Panel received a report from Mark Lester, Director (Business, Development and Growth), which outlined performance at quarter three 2017/18.

The services within the Directorate are

·                Land and Property Services

·                Development and Regeneration

·                Market Walk, Markets and Town Centre

·                Employment, Skills and Business Support

The Panel noted some of the corporate projects are being delivered by the Directorate, including the delivery of Primrose Gardens, the Market Walk extension and the Digital Office Park, amongst Directorate other projects. 

Two of the Corporate Strategy indicators are performing off target at quarter three – the number of jobs created by council interventions and the number of jobs created through inward investment.  The number of empty shops has reduced, resulting in lack of grant applications for the councils grant schemes and less than anticipated number of jobs created.  Discussions are ongoing to change the nature of this indicator for next year. 

Councillor Alistair Bradley, Executive Leader, explained that there is an under supply of commercial premises in Chorley and that the new focus is on bringing forward major sites.  Work has started on site at Strawberry Fields, master planning is underway for Cowling and will start shortly on Shady Lane.  A road is now being constructed adjacent to the Digital Office Park which will accelerate the progress on the Alker Lane site. 

The Primrose Gardens project is one week behind schedule - this is due to the recent inclement weather and there are no cost implications to this. 

The Steeley Lane Gateway project has an amber rating as other projects have an impact on the timescales for delivery, including the Youth Zone. 

The Market Walk extension project has a red rating.  However, this project was considered at Full Council in January 2018 and the decision was taken to progress the option to commission a partial redesign of the layout to increase flexibility in lettings and then to continue the build at the earliest opportunity.  There are still scenarios where the extension will not go ahead, but the administration believes that the extension is right for the future of the town centre. 

Councillor Bradley explained that the project is a complex one, and to assist with this some of the interdependencies and risks have been re-evaluated.  As part of this a parking solution to deliver more spaces in the short term is being implemented on Friday Street car park.  In addition, there is now flexibility in terms of unit sizes.  He noted there are always lessons to learn when undertaken projects of this nature. 

Progress is being made on the demolition of Oak House in terms of stripping the building and a planning application is in progress to approve the change of use of the site.  The number of car parking spaces on the Flat Iron will also be maximised. 

Members noted that discussions are ongoing with the United Reform Church, but at this stage, the outcome of the discussions is not known. 

A restructure in underway within the Directorate, with a proposal having  ...  view the full minutes text for item 18.OSP.49

To consider the report of the Director (Policy and Governance) which was presented at the meeting of the Executive Cabinet on 15 February by the Executive Member (Resources).

The Performance Panel considered a monitoring report from the Director (Policy and Governance) which was presented at the Executive Cabinet on 15 February. 

Cath Hudspith, Performance and Partnerships Manager advised that the report set out performance against the Corporate Strategy and key service delivery measures for the third quarter of 2017/18, 1 October – 31 December 2017. 

Overall, performance of key projects is good, with eleven (78%) of the projects rated as green, complete or closed.  Two (14%) projects are currently rated amber and one (8%) is currently rated red; actions plans for each of these projects are contained within the report. 

Performance of the Corporate Strategy indicators and key service delivery measures is also good.  83% of Corporate Strategy measures are performing on or above target or within the 5% threshold and 80% of key service delivery measures are performing on or above target or within the 5% threshold. Those indicators performing below target have action plans outlined with measures to improve performance.

Members queried whether the Council contracts with Eric Wright Group required that a percentage of local people are employed to deliver the contract.  Cath Hudspith undertook to find out the details of this and report back to Members. 

In response to a query, it was noted that there have been performance issues with Veolia and the missed collection indicator.  Veolia are being monitored, although Members noted that residents sometimes presented the wrong bin. 

Members highlighted the indicator relating to sickness absence, but noted that performance was during the October to December period when sickness absence tends to be higher. 

Cath Hudspith queried if Members had any feedback on the format of the report, Members advised the information is useful. 

Decision - That the report be noted.