Agenda and draft minutes

Apologies for absence were submitted on behalf of Councillor Joyce Snape and Debra Platt.

Members are reminded of their responsibility to declare any personal interest in respect of matters contained in this agenda. If the interest arises only as result of your membership of another public body or one to which you have been appointed by the Council then you only need to declare it if you intend to speak.

If the personal interest is a prejudicial interest, you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

No Members declared an interest in respect of items on the agenda.

Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will be asked to put their question(s) to the Panel. Each member of the public will be allowed to ask one supplementary question within his/her allocated 3 minutes.  

There were no questions from members of the public.

To confirm as a correct record the Minutes of the meeting of the Overview and Scrutiny Task Group – Streetscene held on 28 October 2008 (enclosed)

RESOLVED - That the Minutes of the meeting of the Overview and Scrutiny Task Group – Streetscene held on 28 October 2008 were confirmed as a correct record for signature by the Chair.

To consider the Task Groups findings and recommendations for the Streetscene Inquiry prior to their incorporation into a final report (enclosed)

The Task Group received the outcome of feedback following questions that had been put to the Equality Forum at its meeting on 19 November 2008 regarding the ongoing Inquiry.  The response would be incorporated in the final report of the inquiry.

The Task Group also received an additional response to consultation from Astley Village Parish Council in connection with the consultation that had taken place regarding the Inquiry.  The response would be incorporated in future Action Plans for the area.

The findings and recommendations of the Task Groups’ inquiry into Streetscene were received and were notified that in the final report these would be grouped together in themes to enable implementation.

The Task Group AGREED the following recommendations and for them to be forwarded to the Overview and Scrutiny Committee for consideration at the meeting on 1 December 2008.

The Chair of the Task Group wished it to be placed on record the Committees’ thanks and appreciation for the work on the inquiry by the Corporate Director (Neighbourhoods) Ishbel Murray, her staff and the Democratic Services Officer, Gordon Bankes.

RECOMMENDATIONS

1.            Promote the use of the contact Centre telephone number to enable calls to be monitored and actioned.

2.         That a hotline number be issued on a notice on the litterbins and street furniture.  The notice also to show the bin identification number and a dedicated e-mail address be created to the reporting of incidents.

3.            Improve Communication amongst the workforce regarding procedures and review the schedules to avoid operatives from passing full bins and failing to collect from them.

4.         Use of feedback from the operatives using the work schedule, to shape how the work is carried out.

5.         To encourage the use of the Neighbourhood Officers to report problems areas.

6.         To encourage Council Staff and Members of the public to monitor and report on local environmental issues.

7.            Developed a bin provision policy in Chorley to identify the suitable size of bin for the location.

8.         That the bin location document be made available to all Parish Councils and Borough Councillors to assist with service monitoring and made accessible on the internet.  A master copy to be made available in the Members Room.

9.         That all Members be given the opportunity to go out on litter collection scheduled route and providing sufficient notification is given.

10.       That a campaign awareness be undertaken with the fast food outlets as to their Community responsibilities.

11.       To request all fast food outlets to display a notice reminding people to take their rubbish home and as an example of good practice for takeaway premises in terms of prevention of nuisance and encourage the enforcement of litter control zones and looking at seeking any new ones.

12.       That a programme of education with the community and within schools be initiated to increase awareness and promote pride in the community and knowledge of environmental issues.

13.       The Council liaise with the County Council with regard to keeping the verges on highways tide and  ...  view the full minutes text for item 36.