Agenda and minutes

Apologies for absence were submitted on behalf of Councillors Doreen Dickinson, Peter Goldsworthy, Keith Iddon and Mark Perks.

Members are reminded of their responsibility to declare any personal interest in respect of matters contained in this agenda. If the interest arises only as result of your membership of another public body or one to which you have been appointed by the Council then you only need to declare it if you intend to speak.

 

If the personal interest is a prejudicial interest, you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

No Member declared an interest in relation to matters under consideration at the meeting.

To confirm the Minutes of the Council meeting held on 22 April 2008 as a correct record for signature by the Mayor (copy enclosed)

That the Minutes of the Council meeting held on 22 April 2008 be confirmed as a correct record for signature by the Mayor.

The Chief Executive as the Returning Officer will report that at the Council Elections held on 1 May 2008, the following persons were duly elected as Councillors for the Wards stated.

 

  Ward                         Councillor Elected

 

  Adlington and Anderton                        Peter Francis Wilson

 

  Brindle and Hoghton                        David Dickinson

 

  Chorley East                        Julia Louise Berry

 

  Chorley North East                        Adrian Lowe

 

  Chorley North West                        Joyce Snape

 

  Chorley South East                        Alistair Ward Bradley

 

  Chorley South West                        Anthony Gee

 

  Clayton-le-Woods and Whittle-le-Woods                        John Philip Walker

 

  Clayton-le-Woods North                        Alan Cullens

 

  Coppull                        Stella Marie Walsh

 

  Eccleston and Mawdesley                        Henry Caunce

 

  Euxton North                        Debra Platt

 

  Heath Charnock and Rivington                        Pat Case

 

  Lostock                        Simon T Moulton

 

  Wheelton and Withnell                         Shaun Smith

The Chief Executive, as Returning Officer, reported that at the Municipal Election held on 1 May 2008, the following persons were duly elected as Councillors for the Wards stated.

 

Ward	Councillor Elected
Adlington and Anderton	Peter Francis Wilson
Brindle and Hoghton	David Dickinson
Chorley East	Julia Louise Berry
Chorley North East	Adrian Lowe
Chorley North West	Joyce Snape
Chorley South East	Alistair Ward Bradley
Chorley South West	Anthony Gee
Clayton-le-Woods and Whittle-le-Woods	John Philip Walker
Clayton-le-Woods North	Alan Cullens
Coppull	Stella Marie Walsh
Eccleston and Mawdesley	Henry Caunce
Euxton North	Debra Platt
Heath Charnock and Rivington	Pat Case
Lostock	Simon T Moulton
Wheelton and Withnell	Shaun Smith

 

The Mayor welcomed all new Members to the Council and along with the Deputy Leader of the Conservative Group and Leaders of the Labour, Liberal Democrat and Independent Groups paid tribute to those who lost their seats.

(a)   Election

(b)   Declaration of Acceptance of Office

(c)   Speech by the Mayor

It was moved by Councillor Hasina Khan and seconded by Councillor Tom McGowan that Councillor Terry Brown be elected Mayor of the Borough of Chorley for the ensuing Municipal Year.

 

RESOLVED – That Councillor Terry Brown be elected Mayor of the Borough of Chorley for the ensuing Municipal year.

Councillor Terry Brown signed the Declaration of Acceptance of Office.  The Mayor introduced his wife Julie Brown as his Mayoress of the Borough of Chorley for the ensuing Municipal Year and expressed his thanks for his election as Mayor.

 

Present:  Councillor Terry Brown (Mayor), Councillor Iris Smith (Deputy Mayor), Councillors Ken Ball, Nora Ball, Eric Bell, Julia Berry, Judith Boothman, Alistair Bradley, Alan Cain, Pat Case, Henry Caunce, Alan Cullens, Magda Cullens, Mike Devaney, David Dickinson, Dennis Edgerley, Anthony Gee, Marie Gray, Pat Haughton, Harold Heaton, Catherine Hoyle, Kevin Joyce, Hasina Khan, Roy Lees, Laura Lennox, Marion Lowe, Peter Malpas, Thomas McGowan, June Molyneaux, Greg Morgan, Simon Moulton, Mick Muncaster, Debra Platt, Geoffrey Russell, Rosie Russell, Edward Smith, Iris Smith, Shaun Smith, Joyce Snape, Ralph Snape, John Walker, Stella Walsh and Peter Wilson.

(a)   Election

(b)   Declaration of Acceptance of Office

(c)   Speech by the Deputy Mayor

It was moved by Councillor Pat Case and seconded by Councillor Marie Gray that Councillor Iris Smith be elected Deputy Mayor of the Borough of Chorley for the ensuing Municipal Year.  Councillor Iris Smith introduced her Consort to the Council, her husband Jim Smith.

 

RESOLVED – That Councillor Iris Smith be elected Deputy Mayor of the Borough of Chorley for the ensuing Municipal Year and signed the Declaration of Acceptance of Office and the Deputy Mayor expressed her thanks for her election.

(a)     The Mayor will present Councillor Adrian Lowe (Past Mayor) with a portrait, medallion and plaque bearing the Borough Coat of Arms as a token of thanks for his year of office.

(b)     Vote of Thanks to the Past Mayor

(c)      Speech by the Past Mayor  

The Mayor presented Councillor Adrian Lowe with a portrait of himself in the Mayoral regalia, medallion and a plaque bearing the Council’s Coat of Arms as a token of his year of office.  Councillor Lowe presented a gift to the Council.

 

Tributes were paid to Councillor Adrian Lowe and his Mayoress Councillor Marion Lowe by the Deputy Leader of the Conservative Group and Leaders of the Labour, Liberal Democrat and Independent groups as well as Councillor Tony Gee.

The Mayor reminded Members that Sunday, 18 May would be Civic Sunday and all were invited to accompany him in the Annual Procession to St Laurence’s Church followed by the service at 11.00am.  Those attending assembled in the Lancastrian Suite at 10.15am and following the service refreshments were available in the Lancastrian Suite.

 

The Mayor informed everyone that he would be organising a number of events to raise money for his chosen charities of St Catherines Hospice, Homestart Chorley, Motor Neurone Disease and the Breast Care Endowment Fund and Lancashire Teaching Hospitals and he hoped that everyone would be able to give their support.

 

The Mayor informed everyone that his first charity event would be a 60’s, 70’s and 80’s night taking place on Friday, 20 June in the Lancastrian Suite with tickets available from the Mayor’s Secretary.

 

The Mayor invited Councillors to take part in the annual Mayor’s Charity Cricket match between Members and Officers which was taking place on Friday, 4 July at Chorley Cricket Club.

 

The Mayor announced that drinks would be available in the Mayor’s Parlour after the Council meeting.

(a)       Review of Executive Responsibilities (Report of Chief Executive to follow)

(b)       To appoint the Executive Leader and other Members of the Executive Cabinet for the ensuing Municipal Year.

(c)       To appoint the Lead Members for the ensuing Municipal Year

(d)       To appoint the Members of the various Committees, Sub-Committees and other bodies in accordance with the political balance rules and their Chairs and Vice-Chairs for the ensuing Municipal Year.

(e)       To note the Shadow Executive Portfolio Holders.

 

(Schedule of nominations to be circulated prior to the meeting)

A report of the Chief Executive on the proposed executive function to be discharged by the Executive and the details of the proposed membership of the Executive Cabinet, the Committees and other bodies were circulated prior to the meeting.

 

(a)    Review of Executive Responsibilities (Report of Chief Executive)

(b)    The appointment of the Executive Leader. and other Members of the Executive Cabinet for the ensuing Municipal Year.

(c)     The appointment of the Lead members for the ensuing Municipal Year.

(d)    The appointment of the Members of the various Committees, Sub-Committees and other bodies in accordance with the political balance rules and their Chairs and Vice-Chairs for the ensuing Municipal Year.

(e)    To note the Shadow Executive Portfolio Holders.

 

It was moved by Councillor Pat Case (Deputy Leader of the Council) and seconded by Councillor Alan Cullens (Executive Member for Resources) that the proposals contained it the papers be approved.

 

An amendment was moved by Councillor Edgerley and seconded by Councillor A Lowe that the Overview and Scrutiny Committee membership be increased from 12 members to 15 members and be comprised of a balance of 9 Conservative, 4 Labour, 1 Independent and 1 Liberal Democrat Members.

 

The amendment was put to the vote and the Mayor declared it lost.

 

RESOLVED – 1) That Councillor Peter Goldsworthy be appointed Leader of the Council.

 

2)  That Councillor Pat Case be appointed Deputy Leader of the Council.

 

3)  That in addition to the Executive Leader, the following be appointed Executive Members to serve on the Executive Cabinet with the appropriate area of responsibility for the Executive Member and that approval be given to amend the Council Constitution as set out in the appendix to the submitted report of the Chief Executive.

 

CouncillorsPat Case Executive Member (Policy and Performance and Deputy Leader)

                  P Malpas Executive Member (Business)

                  J Walker Executive Member (People)

                  E Bell Executive Member (Neighbourhoods)

                  A Cullens Executive Member (Resources)

 

4)  That the following be appointed Lead Members for the functions indicated:

 

Councillors         G Morgan             (Development Control)

                           I Smith           (Licensing)

                           R Russell             (Health and Older People)

 

5)  That appointments be made as follows to Committees, Sub-Committees and other bodies and that the Chairs and Vice Chairs be appointed as indicated:

 

Audit Committee

 

Councillors         A Cain

                           M Devaney

                           A Gee             (Chair)

                           K Iddon

                           L Lennox             (Vice-Chair)

                           G Russell

 

Development Control Committee

 

Councillors         K Ball

                           J Berry

                           A Bradley

                           T Brown

                           A Cain

                           H Caunce

                           David Dickinson

                           H Heaton

                           K Iddon

                           R Lees

                           A Lowe

                           J Molyneaux

                           G Morgan             (Chair)

                           S Moulton

                           M Muncaster

                           G Russell             (Vice-Chair)

                           S Smith

 

Licensing and Public Safety Committee

 

Councillors         J Boothman

                           M Cullens

                           David Dickinson

                           Doreen Dickinson

                           A Gee

                           P Haughton

                           C Hoyle

                           K Iddon

                           H Khan

                           M Lowe

                           T McGowan

                           D Platt

                           E Smith                  (Vice-Chair)

                           I Smith           (Chair)

                           R Snape

                           J Walker

                           S Walsh

 

 

Overview and Scrutiny Committee

 

Councillors         N Ball

                           A Cain           (Vice-Chair)

                           M Devaney

                           D Edgerley          (Chair)

                           M Gray

                           H Heaton

                           K Joyce

                           A Lowe

                           M Perks

                           R Russell

                           J Snape

                           P Wilson

 

Chorley Partnership  ...  view the full minutes text for item 146.

To appoint representatives on outside bodies, including the appointment of substitute members where appropriate for the ensuing Municipal Year.

The schedule of appointments of representatives to outside bodies for the Municipal year 2008/09 was moved by Councillor Pat Case (Deputy Leader of the Council) and seconded by Councillor John Walker.

 

RESOLVED – That the representatives on the Outside Bodies be as listed below:

 

NAME OF BODY	NO OF REPS	REPRESENTATIVES	EXPIRY DATE
Adlington Community Association	2	Councillor J Molyneaux and Mr Adam Unsworth (Conservative Nominee)	19 May 2009
Chorley Lifestyle Centre (formerly Age Concern)	2	Councillors M Gray and C Hoyle	19 May 2009
Brindle Village Hall Management Committee	1	Councillor David Dickinson	19 May 2009
Chorley and District Neighbourhood Watch Association	1	Executive Member for Neighbourhoods (Councillor E Bell)	19 May 2009
Chorley and District Sports Forum	2	Executive Member for People (Councillor J Walker) and Councillor M. Perks	19 May 2009
Chorley and South Ribble Citizens Advice Bureau  Management Committee	1	Councillor P Haughton	19 May 2009
Chorley and South Ribble Council for Voluntary Service	1	Councillor Doreen Dickinson	19 May 2009
Chorley and South Ribble Crossroads Care Scheme (Trustees)	1	Councillor J Boothman	19 May 2009
Chorley and South Ribble Disability Forum	1	Councillor David Dickinson	19 May 2009
Chorley and South Ribble MIND	1	Councillor Doreen Dickinson	19 May 2009
Chorley and South Ribble Shopmobility	1	Councillor M Gray	19 May 2009
Chorley Churches Together	1	Councillor M Gray	19 May 2009
Chorley Community Housing Board	4	Councillors A Cain, Edgerley, M Gray and L Lennox	19 May 2009
Chorley Crime and Disorder Reduction Partnership Community Safety Partnership – (CDRP)	4	Executive Member for Neighbourhoods (Councillor E Bell) and Councillors J Molyneaux, A Cullens and M Perks	19 May 2009
Chorley Consolidated Charity and Chorley Relief Fund	3	Councillor A Gee (Appointed May 2005) Councillor M Gray (Appointed May 2005) Councillor M Cullens (Appointed May 2006) (NB Appointments are for a 5 year period and cannot be changed mid-period)	May 2010 May 2010 May 2011
Chorley Domestic Violence Forum	2	Councillors M Cullens and I Smith	19 May 2009
Chorley Women’s Centre	1	Councillors Doreen Dickinson	19 May 2009
Clayton-le-Woods Community Centre Management Committee	1	Councillor M Cullens	19 May 2009
Cuerden Valley Trust	1	Councillor M Muncaster	19 May 2009
Eccleston Maintained Youth Centre Management Committee	2	Councillor H Caunce and Councillor K Joyce	19 May 2009
Groundwork Trust Wigan and Chorley	1	Councillor E Bell	19 May 2009
Heapey and Wheelton Village Hall Committee	2	Councillors  I Smith and S Smith	19 May 2009
Heskin Village Hall Management Committee	1	Councillor E Smith	19 May 2009
Hoghton Village Hall Management Committee	1	Councillor David Dickinson	19 May 2009
Home-Start Chorley and South Ribble	1	Councillor J Boothman	19 May 2009
Lancashire County Council Adult Social Care and Health Overview and Scrutiny Committee (Co-opted member)	1	Councillor R Russell (Substitute Members - Councillors G Russell and A Gee)	19 May 2009
Lancashire Economic Partnership Forum	1	Executive Leader (Councillor P Goldsworthy)	19 May 2009
Lancashire Neighbourhood Watch Forum	1	Councillor E Bell	19 May  ...  view the full minutes text for item 147.

The Council is requested to confirm that Ordinary meetings of the Council will be held on the following dates during the ensuing Municipal Year, in the Town Hall, Chorley, commencing at 6.30pm:

 

15 July 2008

23 September 2008

2 December 2008

27 January 2009

7 April 2009

 

 

 

It was moved by Councillor Pat Case (Deputy Leader of the Council)) was seconded by Councillor John Walker that the Ordinary Meetings of the Council be held on the following dates during this ensuing Municipal Year, in the Town Hall, Chorley, commencing at 6.30pm.

 

15 July 2008

23 September 2008

2 December 2008

22 January 2009

7 April 2009

 

A request was made by Councillor Dennis Edgerley for the two special meetings of the Council scheduled for 4 November 2008 and 26 February 2009 to be incorporated on the list of Council meetings.

 

RESOLVED – That the above dates for meetings of the Ordinary Council as well as the dates for the two Special meetings of the Council be approved.

New Contract Procedure Rules and Financial Regulations and Financial Procedure Rules

 

The Council is recommended to approve and adopt the enclosed new Contract Procedure Rules and Financial Regulations and Financial Procedure Rules for inclusion in the Council’s Constitution.

It was moved by Councillor Pat Case (Deputy Leader of the Council) and seconded by Councillor Alan Cullens that the Council approves and adopts the revised Contract Procedure Rules and Financial Regulations and Financial Procedure Rules for inclusion in the Council Constitution.

 

RESOLVED – That the revised Contract Procedure Rules and Financial Regulations and Financial Procedure Rules as set out in the submitted documents be approved and adopted for inclusion in the Council’s Constitution.

Report of Assistant Chief Executive (Policy and Performance) (to follow)

It was moved by Councillor Pat Case (Deputy Leader of the Council) and seconded by Councillor Alan Cullens that the draft Chorley Annual Report (Best Value Performance Plan) be approved. 

 

The Council was required to publish a Best Value Performance Plan annually by 30 June each year.

 

RESOLVED – That the draft format of the Annual Report (Best Value Performance Plan) for 2007/08 be approved and agreement given to the final approval be delegated to the Executive Leader to sign off the document by 30 June 2008 statutory deadline for publication.