Agenda and minutes

Apologies for absence were submitted on behalf of Councillors Doreen Dickinson and Mark Perks.

Members are reminded of their responsibility to declare any personal interest in respect of matters contained in this agenda. If the interest arises only as result of your membership of another public body or one to which you have been appointed by the Council then you only need to declare it if you intend to speak.

 

If the personal interest is a prejudicial interest, you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

There were no declarations of interest by any Member in relation to matters under consideration at the meeting.

To confirm as a correct record the minutes of the ordinary meeting of the Council held on 7 April 2009 for signature by the Mayor (Minutes enclosed).

RESOLVED -The minutes of the Council meeting held on 7 April 2009 be confirmed as a correct record and signed by the Mayor.

(a)   Election of Mayor;

(b)   Declaration of Acceptance of Office;

(c)   Mayor to address the Council.

(a)               Election of Mayor

 

               It was moved by Councillor Marie Gray and seconded by Councillor Pat Haughton that Councillor Iris Smith be elected Mayor of the Borough of Chorley for the ensuing Municipal Year.

 

               The nomination was welcomed and supported by the respective Leaders of the political groups represented on the Council.

 

               RESOLVED- That Councillor Iris Smith be elected Mayor for the Borough of Chorley for the 2009/10 Municipal Year.

 

(b)         Declaration of Acceptance of Office and introduction of Mayor’s Consort

 

               Councillor Iris Smith signed the Declaration of Acceptance of the Office of Mayor.

 

               The Mayor expressed her appreciation for her election as Mayor and introduced her husband James as the Mayor’s Consort for the coming year.

(a)   Election of Deputy Mayor;

(b)   Declaration of Acceptance of Office;

(c)   Deputy Mayor to address the Council.

(a)            Election of Deputy Mayor

 

            It was moved by Councillor Stella Walsh and seconded by Councillor Ralph Snape MBE that Councillor Kenneth Ball be elected Deputy Mayor of the Borough of Chorley for the ensuing Municipal Year.

 

            The nomination was supported by the respective Leaders of the Conservative and Labour Groups.

 

            RESOLVED – That Councillor Kenneth Ball be elected Deputy Mayor of the Borough of Chorley for the 2009/10 Municipal Year.

 

(b)            Declaration of Acceptance of Office

 

            Councillor Kenneth Ball signed the Declaration of Acceptance of Office of Deputy Mayor.

 

            Councillor Ball thanked the Council Members for their support and introduced his wife, Councillor Nora Ball, as the Deputy Mayoress for the coming year.

(a)   The Mayor will present the retiring Mayor (Councillor Terry Brown) with a portrait, medallion and plaque bearing the Borough Coat of Arms as a token of thanks for his year of office;

(b)   Vote of Thanks to the retiring Mayor;

(c)    The retiring Mayor to address the Council.

(a)               Presentation to Past Mayor

 

               The Mayor presented Councillor Terry Brown with a portrait of himself in the Mayoral regalia and gave Councillor Brown and his wife, Julie, medallions and a plaque bearing the Council’s Coat of Arms as tokens of their past year of office as Mayor and Mayoress of Chorley.

 

(b)          Vote of Thanks

 

               The Mayor paid tribute to the excellent manner in which Councillor Terry Brown and his wife Julie had served and promoted the Borough during their past year of office as Mayor and Mayoress.

 

               The Leaders of the Conservative, Labour, Liberal Democrat and Independent Groups paid their personal tribute to the Mayor and Mayoress’ year of office and dedication to their fundraising activities.

 

(c)         Address by Past Mayor

 

               Councillor Terry Brown thanked the Council Members for their kind remarks and support of his fundraising and social activities throughout the past year which had raised £13,500 to be divided between his chosen Charities.

 

               Councillor Brown presented the Council with a gift as a memento of his Mayoral term of office.

The Mayor reminded Members of their invitations to attend both the Civic Dinner in the Lancastrian Room on Friday, 15 May 2009 and the Annual Procession and Civic Service at St Laurence’s Church, Chorley on Sunday, 17 May 2009.

 

The Mayor announced that she would be organising a number of events throughout her year of office to raise money for her chosen Charities (North West Air Ambulance, St Catherine’s Hospice, Derian House and local young people’s organisations).  The first of these events, “Music of Four Decades”, was to be held on Friday, 17 July 2009.

 

The Mayor also invited Councillors to accompany her to a Jaguar Enthusiasts Rally to be held in Astley Park on 31 May 2009.

To receive the enclosed report of the Chief Executive,

 

The Council will be requested to:

(a)       appoint the Executive Leader and other Members of the Executive Cabinet for the ensuing Municipal Year;

(b)       appoint the Lead Members for the ensuing Municipal Year;

(c)        appoint the members of the various Committees, Sub-Committees and other bodies of the Council in accordance with the political balance rules, together with the respective Chairs and Vice-Chairs for the ensuing Municipal Year; and

(d)       note the Shadow Executive Portfolio Holders.

 

(A schedule of nominations will be circulated at the meeting).

 

The Council received a schedule of nominations for:

 

(a)       the appointment of the Executive Leader and other Members for the Executive Cabinet for the ensuing Municipal Year;

(b)       the appointment of the Lead Members for the ensuing Municipal Year;

(c)        the appointment of the members of the various Committees, Sub-Committees and other bodies of the Council in accordance with the political balance rules, together with the respective Chairs and Vice-Chairs for the ensuing Municipal Year.

 

A note listing the prospective Shadow Portfolio Holders was also circulated at the meeting.

 

A report of the Chief Executive previously circulated to Members had drawn attention to the transfer of responsibility for the Licensing function from the Resources portfolio to the Neighbourhoods portfolio, following the transfer of the Licensing Section to the Neighbourhoods Directorate.

 

The Executive Leader also referred to other proposed changes to the composition of the Executive Cabinet and other Council bodies, including plans to place the Chairship of the Equality Forum under the Executive Member (Policy and Performance), and thanked the Members who had previously held those positions.

 

It was moved by Councillor Peter Goldsworthy and seconded by Councillor Pat Case that the proposals for the appointment of the Executive Cabinet, Lead Members, Committees and other bodies of the Council, as now presented, be approved.

 

An amendment was moved by Councillor Dennis Edgerley and seconded by Councillor Adrian Lowe that, with the consent of Councillor Hasina Khan, Councillor Catherine Hoyle replaces Councillor Khan on the membership of the Equality Forum.  If approved, this would also entail a change to the Shadow Portfolio Position for Equalities.

 

Councillor Goldsworthy accepted the amendment and it was:

 

RESOLVED – (1)    That Councillor Peter Goldsworthy be appointed Executive Leader of the Council.

(2)       That Councillor Pat Case be appointed Deputy Leader of the Council.

(3)       That, in addition to the Executive Leader and the Deputy Leader of the Council, the following Councillors be appointed Executive Members to serve on the Executive Cabinet with the respective Portfolio indicated:

 

Councillors                        Eric Bell                        Executive Member (Neighbourhoods)

                        Kevin Joyce                        Executive Member (Resources)

                        Peter Malpas                        Executive Member (Business)

                        Greg Morgan                        Executive Member (Policy and Performance)

                        John Walker                        Executive Member (People)

 

(4)       That the following Councillors be appointed Lead Members for the functions indicated:

 

Councillors                        Harold Heaton                        (Development Control)

                        Keith Iddon                        (Licensing)

                        Rosemary Russell                        (Health and Older People)

 

(5)       That the following appointments be made to Committees, Sub-Committees and other bodies of the Council as shown below, including the respective Chairs and Vice-Chairs as indicated:

 

Audit Committee

 

Councillors            A Gee (Chair)

                        L Lennox (Vice Chair)

                        M Gray

                        K Iddon

                        D Platt

                        G Russell

 

Development Control Committee

 

Councillors            H Heaton (Chair)

                        G Russell (Vice Chair)

                        K Ball

                        J Berry

                        J Boothman

                        A Bradley

                        H Caunce

                        M Devaney

                        David Dickinson

                        D Edgerley

                        K Iddon

                        R Lees

                        A Lowe

                        J Molyneaux

                        S Moulton

                        M Muncaster

                        R Snape

 

General Purposes Committee

 

Councillors            P Goldsworthy (Chair)

                        P Case (Vice Chair)

                        K Ball

                        J Boothman

                        A Cullens

                        M Cullens

                        D Edgerley

                        A Gee

                        M Gray

                        L Lennox

                        A  ...  view the full minutes text for item 8.

To appoint representatives onto the respective outside bodies, including the appointment of substitute members, where appropriate, for the ensuing Municipal Year.

 

(A schedule of nominations will be circulated at the meeting).

A schedule of nominations for the appointment of representatives on outside bodies for the Municipal Year 2009/10, including the appointment of substitute members, where appropriate, was circulated at the meeting.

 

It was moved by Councillor Peter Goldsworthy (Executive Leader) and seconded by Councillor Pat Case (Deputy Leader of the Council) that the schedule of appointments of representatives to outside bodies presented, be approved.

 

An amendment was moved by Councillor Dennis Edgerley and seconded by Councillor Roy Lees that the proposed nominee on the North West of England and the Isle of Man Reserved Forces and Cadets Association (Councillor J Boothman) be replaced by Councillor T McGowan.  On being put to the vote the amendment was lost.

 

The Executive Leader accepted a further amendment that the Leader of the Labour Group be authorised to appoint the Group’s new Shadow Portfolio Member for Equalities as the Council’s representative on the Preston and Western Lancashire Racial Equality Council.

 

It was subsequently RESOLVED that the Council’s representatives on the following outside bodies for 2009/10 be approved as follows:

 

Name of Body	No of Representatives	Representatives	Expiry Date
Adlington Community Association	2	Cllr J Molyneaux Mr Adam Unsworth (Conservative Nominee)	May 2010
Brindle Village Hall Management Committee	1	Cllr David Dickinson	May 2010
Chorley Age Concern	2	Cllrs R Russell and C Hoyle	May 2010
Chorley & District Neighbourhood Watch Association	1	Executive Member for Neighbourhoods (Cllr E Bell)	May 2010
Chorley & District Sports Forum	2	Executive Member for People (Cllr J Walker); Cllr M Muncaster	May 2010
Chorley & South Ribble Citizens Advice Bureau Management Committee	1	Cllr P Haughton	May 2010
Chorley & South Ribble Council for Voluntary Service	1	Cllr Doreen Dickinson	May 2010
Chorley & South Ribble Crossroads Care Scheme (Trustees)	1	Cllr J Boothman	May 2010
Chorley & South Ribble Disability Forum	1	Cllr David Dickinson	May 2010
Chorley & South Ribble MIND	1	Cllr Doreen Dickinson	May 2010
Chorley & South Ribble Shopmobility	1	Cllr M Gray	May 2010
Chorley Churches Together	1	Cllr M Gray	May 2010
Chorley Community Housing Board	4	Cllrs A Cullens, M Gray, L Lennox & A Lowe	May 2010
Chorley Consolidated Charity & Chorley Relief Fund	3	Cllrs A Gee & M Gray (Appointed 2005) Cllr M Cullens (Appointed 2006)	May 2010   May 2011
Chorley Domestic Violence Forum	2	Cllrs M Cullens & I Smith	May 2010
Chorley Local Children’s Trust Partnership	1	Executive Member for People (Cllr J Walker)	May 2010
Chorley Women’s Centre	1	Cllr Doreen Dickinson	May 2010
Clayton-le-Woods Community Centre Management Committee	1	Cllr M Cullens	May 2010
Cuerden Valley Trust	1	Cllr M Muncaster	May 2010
Eccleston Maintained Youth Centre Management Committee	2	Cllrs H Caunce & K Joyce	May 2010
Groundwork Trust Wigan and Chorley	1	Cllr E Bell	May 2010
Heapey & Wheelton Village Hall Committee	2	Cllr I Smith/Vacancy	May 2010
Heskin Hall Management Committee	1	Cllr E Smith	May 2010
Hoghton Village Hall Management Committee	1	Cllr David Dickinson	May 2010
Homestart Chorley and South Ribble	1	Cllr Doreen Dickinson	May 2010
Lancashire County Council Adult  ...  view the full minutes text for item 9.

The Council is requested:

 

(a) to confirm the following timetable of ordinary meetings of the Council to be held in the Town Hall, Chorley at 6.30pm during the ensuing Municipal Year:

 

14 July 2009;

22 September 2009;

15 December 2009;

26 January 2010;

13 April 2010:

 

(b) to note that Special Meetings of the Council will be held on 3 November 2009 and 2 March 2010.

 

RESOLVED – (1)    That the following timetable of ordinary meetings of the Council to be held in the Town Hall, Chorley at 6.30pm during the 2009/10 Municipal Year be confirmed:

 

14 July 2009

22 September 2009

15 December 2009

26 January 2010

13 April 2010

 

(2)       That the Special Meetings of the Council to be held on 3 November 2009 and 2 March 2010 be noted.

To receive and consider the attached draft Annual Report for 2008/09.

 

The associated report of the Assistant Chief Executive (Policy and Performance) was enclosed with the Annual Meeting summons papers.

The Assistant Chief Executive (Policy and Performance) submitted a report seeking the Council’s approval of the draft Annual Report for 2008/09.

 

The report gave an overview of the Council’s performance in 2008/09 and summarised the authority’s plans for 2009/10, including planned spending.  The report highlighted the Council’s achievements in the past year in being awarded both an excellent rating by the Audit Commission and a further Beacon status in the ‘gold standard’ category of ‘Better Outcomes for People and Places’.  Chorley Council continued to be recognised as one of the best Councils nationally for providing value for money.

 

It was moved by Councillor Peter Goldsworthy and seconded by Councillor Pat Case that the draft Annual Report for 2008/09 be approved and that the Executive Leader be given delegated authority to approve the final document.

 

Councillor Dennis Edgerley, however, referred to the incomplete nature of the draft Annual Report and suggested that the completed report be re-submitted to Members for formal approval.

 

In view of the fact that, unlike previous years, there was no requirement for the Annual Report to be agreed by the Council by a specific date, Councillor Goldsworthy accepted the suggestion and it was:

 

RESOLVED – That the draft Annual Report for 2008/09, as now presented, be noted and that the finalised version of the report be presented to the next ordinary meeting of the Council on 14 July 2009.