Agenda and decisions

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Venue: Council Chamber, Town Hall, Chorley

Contact: Philippa Braithwaite  Email: philippa.braithwaite@chorley.gov.uk

Items
No. Item

1.

Minutes of meeting Thursday, 1 August 2019 of Executive Cabinet pdf icon PDF 92 KB

2.

Declarations of Any Interests

Members are reminded of their responsibility to declare any pecuniary interest in respect of matters contained in this agenda.

 

If you have a pecuniary interest you must withdraw from the meeting. Normally you should leave the room before the business starts to be discussed. You do, however, have the same right to speak as a member of the public and may remain in the room to enable you to exercise that right and then leave immediately. In either case you must not seek to improperly influence a decision on the matter.

3.

Public Questions

Members of the public who have requested the opportunity to ask a question(s) on an item(s) on the agenda will have three minutes to put their question(s) to the respective Executive Member(s).  Each member of the public will be allowed to ask one short supplementary question. 

4.

Exclusion of the Public and Press

To consider the exclusion of the press and public for the following items of business on the ground that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

By Virtue of Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Condition:

Information is not exempt if it is required to be registered under-

The Companies Act 1985

The Friendly Societies Act 1974

The Friendly Societies Act 1992

The Industrial and Provident Societies Acts 1965 to 1978

The Building Societies Act 1986 (recorded in the public file of any building society, within the meaning of the Act)

The Charities Act 1993

Information is exempt to the extent that, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

Information is not exempt if it relates to proposed development for which the local planning authority may grant itself planning permission pursuant to Regulation 3 of the Town & Country Planning General Regulations 1992(a).

Decision:

To exclude the public and press.

5.

Alker Lane Development

To consider and receive the report of the Director (Business, Development and Growth).

Decision:

1.    To approve the procurement of a consultant/contractor team to design and undertake an intrusive site investigation.

2.    To approve the use of the Chest portal inviting up to four bidders to procure the site investigation.

3.    Agree that the tender submissions for the site investigation will be evaluated on a 70% price/30% quality matrix.

4.    That the site investigation contract award be delegated to the Executive Member (Resources).

5.    Acknowledge the proposed timeline for the bringing forward of the site development.

6.

Central Lancashire Local Plan Approval to Consult Issues and Options

To consider and receive the report of the Director (Policy and Governance).

Decision:

1.    To approve the Central Lancashire Issues and Options Paper in Appendix One as written, as the first stage in the preparation of the new Central Lancashire Local Plan, in accordance with Regulation 18 of The Town and Country Planning (Local Planning) (England) Regulations 2012.

2.    To approve for publication and consultation Annex 1 (relevant to Chorley Borough) ‘Site Suggestions Proposed by Chorley Council’.

3.    To approve for publication and consultation Annex 2 (relevant to Chorley Borough) ‘Chorley Council Elected Members Comments on Site Suggestions’.

4.    To approve for publication and consultation Annex 5 (relevant to Chorley Borough) ‘All Site Submissions Received for Chorley ‘.

5.    To approve for publication and consultation Annex 6 (relevant to Chorley Borough) - ‘Proposed Changes to Town, District and Local Centre Boundaries’.

6.    To approve Annex 7 (relevant to Chorley Borough) ‘Strategic Housing and Economic Land Availability Assessment Methodology Statement Iteration 1 - April 2019’.

7.    To accept and approve the document as drafted (subject to any misinformation or fundamental errors) recognising that to make any changes at this stage would delay the subsequent approval of the final version as the same version must be approved by all three councils.

8.    To approve the proposed methods of consultation including the online portal Citizenspace, and the programme for drop-in events and elected member learning sessions.

9.    To approve the key timetable for the consultation commencing on Monday 18th November 2019 at 12.01am and closing at 11.59pm on Friday 14th February 2020.

10.To agree to the commencement of the consultation upon the approval by all three Central Lancashire councils including Preston and South Ribble (subject to any call-in period).

11.To delegate responsibility for agreeing any format and layout changes and minor amends to the Portfolio Holder and Deputy Chief Executive/Director of Early Intervention and Support.

7.

Allocation of Community Infrastructure Levy Funds - Whittle GP Surgery Development

To consider and receive the report of the Director (Business, Development and Growth).

Decision:

1.    To approve the allocation of community infrastructure levy monies (50% of the build cost) to the Whittle GP surgery development project.

2.    To note the total cost of construction (including PCSA costs). More detailed costings will be available in the coming weeks and a request will be made to Full Council on 19 November to increase the current budget already included in the approved capital programme.

8.

112-114 Market Street, Chorley

To consider and receive the report of the Director (Business, Development and Growth).

Decision:

1.    To approve a discount on long stay parking permits.

2.    To approve delegated authority to the Director (Business Development and Growth) be given to finalise details of the agreement.

9.

Website Review and Refresh

To consider and receive the report of the Director (Policy and Governance).

Decision:

1.    Review options put forward for the website refresh project and approve the scope of works.

2.    Agree to a joint procurement process for a Content Management System (CMS) with South Ribble Borough Council with SRBC acting as the lead body.

3.    Agree the procurement route for the project, namely for the lead body to request and obtain a waiver of Contract Procedure Rules to allow a direct award to the provider offering the most economically advantageous solution following completion of market engagement, as opposed to carrying out a procurement exercise through the chest.

4.    Agree budget for the project based on indicative costings already received from various platform providers. Indicative costs for the CMS license, implementation, ongoing hosting, maintenance, and training range from £100,000 - £229,900 over 3 years and £160,000 to £320,700 over 5 years. These figures will be split across Chorley Council and South Ribble Council 50/50.

5.    Note the intention to review and the potential financial implications of resolving issues with self-service portals for specified services with a view to integrating them into our current in house developed MyAccount solution to resolve issues with single sign on and multiple account requirements for users.

10.

Approval to Procure Grounds Maintenance Plant & Equipment

To consider and receive the report of the Director (Customer and Digital).

Decision:

1.    To approve the procurement of four mowers. Tenders will be evaluated to establish the most economically advantageous tender based on 75% cost, 25% quality.

2.    That the award of the contract be delegated to the Executive Member for Resources for approval based on the evaluation criteria.

11.

90 Railway Road Adlington Chorley PR6 9RB

To consider and receive the report of the Director (Business, Development and Growth).

Decision:

1.    To grant a 25-year lease to Buckshaw Bunnies Childcare Ltd. on the terms set out below.

2.    To seek authority to issue instructions to the Chief Legal Officer for the completion of a Lease.

12.

Any urgent business previously agreed with the Chair